August 7, 2017 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH 03221 Board of Selectman Meeting Minutes of August 7, 2017 The meeting was called to order at 5:00 p.m. by Robert Wright, Jr., Chair. Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Walter Baker, Jr., Selectman; Ed Canane, Land Use Coordinator; Robert DeFelice, Cynthia Robbins and Elly Phillips, Town Administrator. The July 31, 2017 public and nonpublic minutes were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 9,579.43 VENDOR MANIFEST: $14,750.25 APPOINTMENTS: The Board reviewed an executive summary provided by Ed Canane, Land Use Coordinator, at the Board’s request. The report summarized Mr. Canane’s research pertaining to traffic control alternatives for the Main Street/Newbury/Chalk Pond Intersection. State DOT engineers, Stephen Bagley, Sutton Road Agent and citizens were resources Mr. Canane used to arrive at his findings. Based on the investigation, a roundabout was an inappropriate solution for this intersection. Medians and islands are a minimum of 25 sqf. The islands could be painted, cobblestone or painted. Based on discussions with Stephen Bagley, Road Agent, the median/island would provide an obstacle for snow plowing. Therefore, this alternative was ruled out. DOT engineers originally recommended a roundabout. However, reconsidered that as a possible solution based on insufficient area. The DOT’s final recommendation was a three-way stop. Selectman Baker supported consideration of a painted island as a form of traffic control along with a three-way stop. Selectman Curless felt that a two-way stop would probably be adequate, but a three-way stop would definitely slow down traffic. Mr. Canane observed in his report that one of the underlying problems affecting traffic impact at that intersection was lack of parking at the town hall. A general discussion regarding parking at the Town Hall ensued as well as possible solutions to the increased traffic due to Town Hall operations. Mr. Canane emphasized the fact that his report was at the request of the Selectmen and that he did not have a personal interest or position on the matter. The Board thanked Mr. Canane for the report. There was also a discussion regarding posting of agendas and minutes on the website. Mr. Canane informed the Board that he is maintaining the website, but that he is doesn’t always get the information from the Boards/Committees. Therefore, Mr. Canane cannot update the website. The Board will issue a memorandum reminding the Board/Committee Chairs that they need to provide Mr. Canane with materials for timely publication on the website. BUILDING PERMITS: The Board reviewed and approved the following building permits: Michael and Anne Sigourney, Map 02-727-241, Old Blaisdell Road, demolition Michael and Rosemary McElroy, Map 02-484-194, Camp Kemah Road for a storage shed, variance approved. Joshua Gagne, 07-732-127, Shaker Street, for a front deck. INTENT TO CUT: The Board approved the following intent to cuts: Woodlot & Grange, LLC/Nicholas Brunet, Map 01-338-510, Birch Hill Road, 32 acres out of 232.8 William Merullo, Map 05-562-176 and 05-504-304 for 6.3 acres YIELD TAX: The Board issued yield taxes as follows: Map 06-191-244, Byfield (corrected) $866.60 Map 07-798-078+, NH Public Golf Courses $22,444.35 NEW BUSINESS: The Board issued a Land Use Change Tax, for Lindsay Stickney, Map 07-600-593, in the amount of 10,600. The Board received notification of the Strut In Sutton, 11th Annual event ‘Road Kezar Lake FunRun/Walk which will take place on Sunday, September 17, 2017. OLD BUSINESS: The Board noted courtesy letters to property owners regarding the deeding process that will occur if the 2015 tax lien is not satisfied is not satisfied by August 31, 2017. ABATEMENTS: The Board issued the following abatements for TIC percent owners who were liened in error. D. Michelle Anderson Hill 06-818-442 $34.51 Kirstie David 06-818-442 $34.51 Daniel Wheeler 06-818-442 $69.01 Catherine Wheeler 06-818-442 $69.01 Elinor Chadwick 06-818-442 $68.82 Earle & Cathy Chesley 08-110-363 $45.16 Stephen & Leslie Enroth 08-110-363 $45.16 Thomas & Janet Paul 08-110-363 $45.16 Mary Sullivan 08-110-363 $45.16 Kristen Tyson 08-110-363 $45.16 Heather Wells 08-110-363 $45.16 Howard & Marjorie Friel 08-110-363 $45.16 Thomas Sullivan 08-110-363 $45.16 Muster Field Farm Museum 08-110-363 $45.23 Sandra & Robert Nelson 08-110-363 $45.23 James & Jenny Menning 08-110-363 $135.59 Jane Williamson 08-110-363 $90.31 Lorna Geggis/Kathleen Roth 02-484-145 $90.35 John & Jill Voetsch, IV 02-484-145 $242.37 Anne Higgs 02-529-169 $1423.79 Anne Higgs 02-529-169 $474.67 The meeting was called to order at 5:00 p.m. by Robert Wright, Jr., Chair. Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Walter Baker, Jr., Selectman; Ed Canane, Land Use Coordinator; Robert DeFelice, Cynthia Robbins and Elly Phillips, Town Administrator. The July 31, 2017 public and nonpublic minutes were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 9,579.43 VENDOR MANIFEST: $14,750.25 APPOINTMENTS: The Board reviewed an executive summary provided by Ed Canane, Land Use Coordinator, at the Board’s request. The report summarized Mr. Canane’s research pertaining to traffic control alternatives for the Main Street/Newbury/Chalk Pond Intersection. State DOT engineers, Stephen Bagley, Sutton Road Agent and citizens were resources Mr. Canane used to arrive at his findings. Based on the investigation, a roundabout was an inappropriate solution for this intersection. Medians and islands are a minimum of 25 sqf. The islands could be painted, cobblestone or painted. Based on discussions with Stephen Bagley, Road Agent, the median/island would provide an obstacle for snow plowing. Therefore, this alternative was ruled out. DOT engineers originally recommended a roundabout. However, reconsidered that as a possible solution based on insufficient area. The DOT’s final recommendation was a three-way stop. Selectman Baker supported consideration of a painted island as a form of traffic control along with a three-way stop. Selectman Curless felt that a two-way stop would probably be adequate, but a three-way stop would definitely slow down traffic. Mr. Canane observed in his report that one of the underlying problems affecting traffic impact at that intersection was lack of parking at the town hall. A general discussion regarding parking at the Town Hall ensued as well as possible solutions to the increased traffic due to Town Hall operations. Mr. Canane emphasized the fact that his report was at the request of the Selectmen and that he did not have a personal interest or position on the matter. The Board thanked Mr. Canane for the report. There was also a discussion regarding posting of agendas and minutes on the website. Mr. Canane informed the Board that he is maintaining the website, but that he is doesn’t always get the information from the Boards/Committees. Therefore, Mr. Canane cannot update the website. The Board will issue a memorandum reminding the Board/Committee Chairs that they need to provide Mr. Canane with materials for timely publication on the website. BUILDING PERMITS: The Board reviewed and approved the following building permits: Michael and Anne Sigourney, Map 02-727-241, Old Blaisdell Road, demolition Michael and Rosemary McElroy, Map 02-484-194, Camp Kemah Road for a storage shed, variance approved. Joshua Gagne, 07-732-127, Shaker Street, for a front deck. INTENT TO CUT: The Board approved the following intent to cuts: Woodlot & Grange, LLC/Nicholas Brunet, Map 01-338-510, Birch Hill Road, 32 acres out of 232.8 William Merullo, Map 05-562-176 and 05-504-304 for 6.3 acres YIELD TAX: The Board issued yield taxes as follows: Map 06-191-244, Byfield (corrected) $866.60 Map 07-798-078+, NH Public Golf Courses $22,444.35 NEW BUSINESS: The Board issued a Land Use Change Tax, for Lindsay Stickney, Map 07-600-593, in the amount of 10,600. The Board received notification of the Strut In Sutton, 11th Annual event ‘Road Kezar Lake FunRun/Walk which will take place on Sunday, September 17, 2017. OLD BUSINESS: The Board noted courtesy letters to property owners regarding the deeding process that will occur if the 2015 tax lien is not satisfied is not satisfied by August 31, 2017. ABATEMENTS: The Board issued the following abatements for TIC percent owners who were liened in error. Linda Ford, Certified Town Clerk/Tax Collector, will meet with the Board at a later date to discuss percent billing. Ms. Ford is currently reviewing the percent billing procedure. OLD BUSINESS: The Board issued a letter to Michael McManus granting permission to upgrade to a Class VI portion of Eaton Grange West and advising of timber tax requirements. NON-PUBLIC SESSION: At 5:42 p.m., Selectman Baker made a motion to enter into non-public session under RSA 91-A:3,II(a) regarding a personnel matter. Selectman Curless seconded the motion. The Board was polled with Selectman Wright, Selectman Curless and Selectman Baker voting in the affirmative. Public session resumed at 6:02 p.m. There being no further business, the meeting was adjourned at 6:03 p.m. Respectfully submitted, Elly Phillips, Town Administrator Linda Ford, Certified Town Clerk/Tax Collector, will meet with the Board at a later date to discuss percent billing. Ms. Ford is currently reviewing the percent billing procedure. OLD BUSINESS: The Board issued a letter to Michael McManus granting permission to upgrade to a Class VI portion of Eaton Grange West and advising of timber tax requirements. NON-PUBLIC SESSION: At 5:42 p.m., Selectman Baker made a motion to enter into non-public session under RSA 91-A:3,II(a) regarding a personnel matter. Selectman Curless seconded the motion. The Board was polled with Selectman Wright, Selectman Curless and Selectman Baker voting in the affirmative. Public session resumed at 6:02 p.m. There being no further business, the meeting was adjourned at 6:03 p.m. Respectfully submitted, Elly Phillips, Town Administrator