June 1, 2020 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board June 1, 2020 @ 4:00 p.m. Selectman Wright read into the record the following announcement. Due to the COVID 19/Coronavirus Pandemic and in accordance with Governor Sununu’s Emergency Order #12, pursuant to Executive Order 2020-04, this Board is authorized to meet electronically. The public has access to contemporaneously listen and participate in this meeting by telephone by calling 978-990-5000 and entering access code 112820 The meeting was called to order at 4:00 p.m. by Robert Wright, Jr., Chair. Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Dane Headley, Selectman; Robert DeFelice, Budget Chair; and Elly Phillips, Town Administrator. The minutes from May 26, 2020, were approved as written. The Board reviewed and approved the following manifests: REVIEW OF MANIFESTS: PAYROLL MANIFEST: $ 10,314.76 VENDOR MANIFEST: $337,773.75 APPOINTMENTS: At 4:00 p.m. Selectman Wright announced the public reading of proposals for removal and relocation of buildings at 26 Grist Mill Street. No proposals were received by the Town. Selectman Curless made a motion to proceed with the bid for demolition and removal of the building and to ask the contractors who previously bid on the project if their bids still stand or if they wish to rebid. Selectman Headley seconded the motion. The motion passed by a unanimous affirmative vote. At 5:01 p.m. Selectman Curless made a motion to enter into Non-public Session Under SA 91-A:3, II(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board, unless such person requests an open meeting. This exemption shall extend to include any application for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant. Selectman Headley seconded the motion. The Board was polled with Selectman Wright, Selectman Curless and Selectman Headley voting in the affirmative. Public Session resumed at 5:38 p.m. Selectman Curless made a motion to seal the minutes because it is determined that divulgence of this information likely would likely affect adversely the reputation of any person other than a member of this board. Selectman Headley seconded the motion. The Board was polled with Selectman Wright, Selectman Curless and Selectman Headley voting in the affirmative. The motion to seal passed. BUILDING PERMIT: The Board approved the following building permits: Brenda Poirier, Map 08-254-378, Penacook Road, for a deck. Wayne Grover, 04-666-462, Newbury Road, for a ground mounted solar array. Crispin Fletcher, 01-859-251, Roby Road, for a green house and new entry. The Board approved an addendum to permit #2020-14 for Joseph Eisenberg/Melissa Laverack, 02-872-358, Foothills Road for an electric pedestal. INTENT TO CUTS: The Board approved the following intent to cuts: Arnold Scott, Jr., Map 09-044-366, Baker Road, for 10 acres out of 67.6 William and Sherry Farley, Map 08-651-044, for 50 acres out of 59.9 Karen Fischer-Anderson, Map 02-830-262, 810-302, 844,231, Old Sutton/Foothills Rd for 35 acres out of 64.8 OLD BUSINESS: None NEW BUSINESS: Selectman Wright announced a request from the Sutton Historical Society request to place a fundraiser thermometer at for the South Sutton Meetinghouse Restoration Fund at the Solid Waste/Recycling Facility. Selectman Wright recused himself from the vote as a party of interest. The Board emphasized that the Town does not allow individual advertisements at the Solid Waste Facility, but considered this request a matter of public interest. Selectman Headley made a motion to grant the request from the Sutton Historical Society to place a fundraiser thermometer at for the South Sutton Meetinghouse Restoration Fund at the Solid Waste/Recycling Facility. Selectman Curless seconded the motion which passed by a vote of 2-0 in the affirmative. Selectman Wright reiterated that he has recused himself from the vote as a party of interest. The Board reviewed a request for staff at the Pillsbury memorial hall to relocate plants at 26 Grist Mill Street. Phillips advised that the Town Hall ramp would be aesthetically enhanced by an additional hosta and peony plant. Other plantings would be rehomed. Mr. DeFelice noted that the plants were to be relocated at the Grist Mill site. The Board approved the request for staff to relocate a portion of the plantings to the ramp site and to divide and rehome a portion of the plants. Transplants to be fostered offsite and divided and returned to the Grist Mill site. Selectman Curless made a motion to accept the Rescue Squad Active Shooter Grant pursuant to RSA 31-95:B in the amount of $4,830.21 proceeds to go to directly to the Rescue Squad. Selectman Headley seconded the motion. The motion passed by a unanimous affirmative vote. Selectman Wright announced that the town has been offered an anonymous donation of $1,200 to the Welfare Department. Selectman Curless made a motion to accept the donation of $1,200 the proceeds to be administered by the Welfare Overseer for worthy causes as specified by the donor and encumbered if not spent in 2020. A thank you to be issued. The accounting procedure for encumbering the donation was discussed. The Board was notified that an issue was reported relating to the blocking of a Class VI portion of French Road abutting Map 09-238-299. An agreement and release for maintenance of French road by the owner/occupant of 16 French Road West has been recorded that governs the maintenance of the road. The Select Board drafted a letter notifying the occupant of that property that the maintenance agreement does not confer owner rights or exclusive use of said road to anyone and that the road is open to the public. The letter respectfully requests that the owner to remove the obstructions within a reasonable timeframe in order to avoid legal action. A further request by the owner to discontinue to the abutters that portion of the Class VI issue will be addressed as a separate matter. REVIEW OF CORRESPONDENCE: The Board reviewed a complaint by a resident regarding odors possibly from human waste in the vicinity of Horse Beach. The matter has been referred to the Health Officer. The Conservation Commission and the North Sutton Improvement Society will also be notified. The Board discussed the pros and cons of installing a port-a-potty. The Board noted the following items of correspondence: NHMA regarding Governor/Mayor call of 5/28/2020 Information Brief regarding the Commission to Study School Funding Correspondence from David Croft regarding upcoming election SELECT BOARD COMMENTS: Selectman Headley observed that the wooden street signs were showing wear and tear using the Shadow Hill street sign as an example. Selectman Curless recollected that the wooden signs were to be replaced with metal signs. Phillips will follow up with Adam Hurst, Road Agent. COVID-19 protective measures for the Pillsbury Memorial Hall such as installing barriers was discussed. The town offices have obtained a no-contact thermometer for employees, protective barriers will be procured. The Town will request reimbursement through CARES Act Funding. Selectman Wright discussed updating the purchasing policy. Appropriations to Capital Reserves were discussed. The Budget Chair will review adjustment of the projected lives of capital item. It was noted that the current purchasing policy is outdated. A lengthy discussion ensued which included the pros and cons of obtaining a credit card for purchases. Selectman Wright requested that the item be placed on the June 15 agenda. PUBLIC INPUT: Mr. DeFelice reminded the Board of the upcoming School Board meeting scheduled for 6/4/2020 The meeting was adjourned at 5:40 p.m. Respectfully submitted, Elly Phillips, Town Administrator
