TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Select Board

March 2, 2020 @ 4:00 p.m.

The meeting was called to order at 4:00 p.m. by Dane Headley, Chair.  Present at the meeting were Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Adam Hurst, Road Agent; Derek Lick, Moderator; Robert DeFelice, Budget Chair; Tom Schamberg, State Representative; and Elly Phillips, Town Administrator.

APPOINTMENT:               

At 4:00 p.m., Adam Hurst, Road Agent met with the Board to discuss posting of roads pursuant to RSA 664:17.   Per Order of the Select Board, Sutton Roads have been posted effective until further notice.  Mr. Hurst advised that the new highway truck has been delivered.  Mr. Hurst hopes not to  use the truck this winter in order to prolong the projected life of the truck.  A brief discussion occurred regarding the 550 Truck which is being proposed on the 2020 Annual Meeting Warrant. 

At 5:00 p.m. the Board met with Derek Lick Moderator regarding the 2020 Annual Meeting Warrant and Rules of Procedure.    

Article 5: The Select Board are planning to amend Article 5 for Financial Administration and Library.  Mr. DeFelice will move.   Selectman Curless will make the amendment.

Article 6, 7 and 8:  Mr. DeFelice will move and address these articles as they  pertain to Capital Reserves

There was a lengthy discussion regarding the process for  Articles 9, 10 and 11 relative to 26 Grist Mill Street.  Mr. Lick will explain how the articles are intertwined.  Selectman Headley will address the articles.  Mr. Lick will follow up with Counsel regarding process questions. 

Article 12 will be moved by Mr. DeFelice and addressed by Cory Cochran, Fire Chief.

Article 13 will be moved by Mr. DeFelice and addressed by Mr. Lick.  The Assistant Moderator may preside over this Warrant. 

Article 14 , Mr. DeFelice to move and Selectman Curless to address.

Article 15,  Town Counsel will address.

Article 16,  Mr. Defelice will move and Carol Merullo, Town Clerk and Elly Phillips, Town Administrator will address.

Article 17,  Mr. DeFelice will address.  It is a housekeeping article.

Article 18:  Petitioned Article – the petitioner will be asked to speak.

The minutes from February 24, 2020 were approved as written.  The Board reviewed and approved the following manifests:

PAYROLL MANIFEST:      $  10,752.13

VENDOR MANIFEST:       $  23,724.79

VENDOR MANIFEST:       $116,914.00

The Board reviewed and approved the following Veterans Exemptions. 

                Kyle and Maria Stiefel, Map 10-505-340, All Veterans, $1,000.00

                Victor Frazier and Robynn Glocking, All Veterans, $500.00

The Board reviewed and approved the following Intent to Cut:

Freeman and Patricia Boynton, Map 09-822-416, for 5 acres out of 12

OLD BUSINESS:

The Board discussed the Annual Report Mailing.  The postage expense for this year’s mailing was $1,360.52.  In the future, mailings will be mailed by request  to local residences  – one per residence.  Request forms will be available at the Town Clerk’s office and online.  Reports will also be available at Town Hall and Town Meeting.  It is anticipated that this will reduce the total number of annual reports being produced, thus resulting in cost savings. 

The Board denied a Request for an Abatement for Dominic and Lynd Jundt, 08-110-363.  The Jundts’ were notified of the appeal process.

NEW BUSINESS:

The Board discussed appointees for the Hazard Mitigation Committee for 2020-2024.  Selectman Curless made a motion to reappoint current members for a one year term.  Selectman Wright seconded the motion.  The motion passed by a unanimous affirmative vote.

As a result of a citizen inquiry there was a discussion regarding the placement of political signs on Town Property.  Selectman Wright and Selectman Curless discussed the matter.  Selectman Headley excused himself from the conversation as he is running for office.  Derek Lick, Moderator, noted that is not involved in regulation of signage outside of the polling place.   Selectman Wright and Selectman Curless did not support political signage on Town property.  It was noted that campaigning was allowed at the Transfer Station as long as a waiver is filed with the Town.   Electioneering was also discussed.  A question was raised regarding why pencils are used for voting as opposed to pens.  Mr. Lick will follow up.  Selectman Wright and Selectman Curless will assist on election day.  Selectman Headley is running for office so he will be excused from assisting.  The Corona virus was discussed as it pertained to election and annual meeting.  The election and annual meeting will occur as scheduled on March 10 and 11^th unless rescheduling is ordered by the Secretary of State’s office.

REVIEW OF CORRESPONDENCE:

Contoocook Watershed Report –  Selectman Wright agreed to review and report back to the Board.

SELECTMEN’S COMMENTS:

Selectman Wright reported on recent legislative actions pertaining to NHRS and solid waste disposal proposed fees.  Selectman Wright advised that Tristan Rowe is representing the town the Chad hockey game for the Town.

There being no further business, the meeting was adjourned at 6:36 p.m.

Respectfully submitted,

Elly Phillips

Town Administrator