Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Select Board

September 19, 2022 @ 5:00 p.m.



Dane Headley, Selectman, opened the meeting at 5:00 p.m. with the Pledge of Allegiance.  Present at the meeting were:  Dane Headley, Chair;  Walter Baker, Jr., Selectman; Diego Solimine, Solid Waste Supervisor and Elly Phillips, Town Administrator.




At 5:15 p.m. Diego Solimine, Solid Waste Supervisor, met with the Board to discuss the replacement of the overhead door at the facility.   Mr. Solimine was able to obtain a quotation for $4,400.  Previously, Mr. Solimine was quoted $7,700 for a replacement door.  The new door will use the existing motor assembly and have a locked hatch assembly for staff entry.    Selectman Baker moved to accept the proposal for the garage door with the added opening assembly.  Selectman Headley seconded the motion.  The motion passed by a vote of 2-0.  Mr. Solimine agreed to follow up regarding the acquisition of numbered stickers for the facility and check with the vendor for updated pricing.  The new stickers, when available, will be issued through the Town Clerk’s office.   Mr. Solimine discussed issues regarding Air B&B users not following the rules and regulations of the facility.  The Board discussed the next steps for closure of the septic lagoons.  Mr. Diego will work with Lorri Himes, Bookkeeper to update accounting line items to reflect current recycling/transportation requirements.

Selectman Baker made a motion to approve the September 12, 2022, minutes as written.  Selectman Headley seconded the motion.  The motion passed by a unanimous affirmative vote.

The Board reviewed and approved the following manifests:

Vendor Manifest:  $14,517.08

Payroll Manifest:   $10,867.67



The Board approved a one-year building permit extension for Sara Wilmot and Zachery LaMott, 02-716-473, Route 114.



The Board approved an intent to cut for the Town of Sutton, Map 04-312-539 and 04-313-462, Route 114 for 20 acres out of 21.41



Selectman Baker reported on his meeting with Peter Blakeman regarding Horse Beach parking.   After discussing Mr. Blakeman’s proposals with the Conservation Commission, Selectman Baker felt that a plan and pricing estimates should be developed for Horse Beach.

The Board issued a thank you letter to Jack Noon for his annual report suggestion



The Board executed the DRA MS-1 Summary of Inventory Valuation in preparation for the 2022 final tax rate.


Phillips reported that the Town had a locked in price for #2 heating oil with Irving at $3.51 per gallon.  As in previous years, the Town participated in a fuel oil bid with the towns of Bradford and Warner.    Last year the Town locked in at $2.30 per gallon.  The general consensus was that Bradford did an excellent job negotiating this price for the towns despite current economic conditions and uncertainties.


Selectman Headley has agreed to research new chairs for Board meetings.  The old chairs are in a state of disrepair.  Selectman Baker recommended acquiring eight new chairs.   Selectman Headley agreed to bring his recommendations to the next meeting.



Selectman Baker reported that two contractors have agreed to look at the Old Store Museum to provide estimates for needed repairs.


The Board discussed progress on the Shaker Road upgrade.  Shoulders and aprons are planned for this week.


There being no further business, the meeting was adjourned at 6:00 p.m.


Respectfully submitted,



Elly Phillips

Town Administrator