January 27, 2020 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board January 27, 2020 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Dane Headley, Chair. Present at the meeting were Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Robert DeFelice, Budget Chair and Elly Phillips, Town Administrator. The minutes from January 20, 2020 were approved as corrected. The Board reviewed and approved the following manifests: REVIEW OF MANIFESTS: PAYROLL MANIFEST: $ 12,158.87 VENDOR MANIFEST: $401,699.00 CURRENT USE APPLICATION: The Board approved a current use application for Karen Fischer Anderson, Map 02-492-278 for .79 acres (wetlands). APPOINTMENTS: The appointment with Walter Baker, Jr., to discuss the Recreation Committee was postponed due to a scheduling conflict. OLD BUSINESS: The Board discussed 2020 Proposed Budget. The line item for highway department health insurance was based on current staffing. Selectman Wright reviewed the wage line item for the police department and approved the recommendations for the salary line items. Mr. DeFelice recommended an exterior camera security system be installed at the Highway Department. Selectman Headley will bring forward information regarding a proposed sound system for the Pillsbury Memorial Hall. The Budget Committee will be meeting on February 3, 2020 to finalize their recommendations. NEW BUSINESS: Action on a contract for the 2020 Statistical Revaluation was deferred. The contract is being revised to incorporate recommendations of the Department of Revenue Administration. Phillips recommended that the Town consider another vendor for the Town Clerk Software interface. The recommendation was based on enhanced internal controls and interactive customer support. The clerk’s office has been requesting consideration of this change for several years. Interface and conversions factors were discussed. Phillips agreed to report back to the Board with budget impact. The cost of the software would be budgeted to Financial Administration. Phillips recommended not considering software changes for assessing and tax until the next full revaluation due to the complexities involved in data conversion (primarily sketching). Selectman Wright summarized the sense of the Board which was supportive pending more information on cost. The Board will revisit the matter at their next regularly scheduling. There being no further business, the meeting was adjourned. Respectfully submitted, Elly Phillips Town Administrator