November 1, 2021 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board November 1, 2021 @ 4:30 p.m. Selectman William I. Curless, Chair, opened the meeting at 4:00 p.m. with the Pledge of Allegiance. Present at the meeting were William Curless, Chair; Dane Headley, Selectman; Walter Baker, Jr., Selectman; John Chadwick, CLF Builders; Diego Solimine, Solid Waste Supervisor; and Elly Phillips, Town Administrator. APPOINTMENTS: At 4:30 p.m. the Board met with John Chadwick, CLF Builders to discuss proposed modifications for additional storage Pillsbury Memorial Hall. Mr. Chadwick will provide the Select Board with recommendations regarding the proposed storage space. At 4:45 p.m. Diego Solimine, Solid Waste Supervisor, met with the Board regarding the Solid Waste Facility’s proposed 2022 budget and compactor issues. Mr. Solimine advised that a piston had failed on the compactor and discussed replacement costs for the compactor. Mr. Solimine stated that used compactors run around $12,000 and estimated that a new compactor would cost around $25,000. Selectman Curless asked about availability for both used and new compactors. Selectman Headley asked about the projected “life span” for both new and used compactors. Selectman Curless requested historical information regarding the acquisition of the compactor. Phillips to follow up. Mr. Solimine responded that it was difficult to ascertain the lifespan for compactors, due to a corrosion problem that occurs due to the composition of solid waste. It was noted that there were funds available to offset the replacement costs. However, the Capital Reserve fund for the Solid Waste Facility was not established as an expendable fund. Therefore, if the entire unit were to be replaced with a new one, this would require Town Meeting approval. Using a temporary dumpster in the interim did not appear to be a viable option due to increased trucking costs to the Lebanon facility. On a temporary basis, Municipal Solid Waste (MSW) could be shipped to Naughtons. However, the Town is in a contract with Lebanon, so this would be a short-term alternative. The Board will consider submitting a warrant article to modify the Solid Waste Capital Reserve to be expendable at the 2022 annual meeting. Mr. Solimine informed the Board that replacement pistons were available and that he would research the matter. The Board emphasized the following areas to investigate: cost, availability, and the anticipated life expectancy for both new and used equipment, as well as repair costs for the short-term. Selectman Baker observed that the cost of the compactor could be amortized over the lifespan, and that there would be annual maintenance costs as well, estimated at approximately $1,500/year. Mr. Solimine indicated that Northeast Compactor had a piston available for $4,500 but was unsure as to whether installation was included with the cost. Mr. Solimine will follow up with written estimates as soon as possible. Mr. Solimine reported on the proposed 2022 solid waste budget on a line item basis. The wage line item was reduced to $63,000 based on a reduction in operating hours and staff. Selectman Curless observed that there were funds remaining in some of the line items. Mr. Solimine said that he needed to budget for freon recycling in the event that the Town will get charged for that service in the future. Mr. Solimine said that the repair line item was increased. The repair line went over this year due to problems with the backhoe and the compactor. Selectman Curless discussed a replacement strategy for the backhoe. Mr. Solimine said that hazardous waste recycling will probably be scheduled for 2022. Selectman Headley recommended reducing the demo dumpster tipping fees (price per ton). Selectman Curless recommended revising the line item to $15,000. The line item for cardboard was reduced to $6,000. The electric line item was kept the same due to anticipated increase in cost. MSW Trucking costs will be revisited at the end of the year. Diesel costs will likely factor into the final line item. The line item for MSW tipping was revised to $32,000 based on this year’s actual costs. Lebanon increased tipping costs increased this year. The line item for propane was increased to $2,000 based on current economic factors. Mr. Solimine requested that internet access be installed at the facility. The telephone line item will be increased to $1,600. Mr. Solimine discussed revenues for aluminum and steel cans. Mr. Solimine recommended appropriating $5,000 for the solid waste capital reserve fund. The minutes from October 25, 2021, were approved as written. The Board reviewed and approved the following manifests: Vendor Manifest: $ 18,863.22 Payroll Manifest: $ 10,172.08 BUILDING PERMITS: The Board reviewed and approved the following building permits: Donna Cantanzaro, Map 04-311-348, Dodge Hill Road, Heat Pump System David McKeane & Kathleen Kayne, 08-093-358, Keyser Street, for a screened in porch. OLD BUSINESS: Phillips was instructed to follow up with DTC on the cable tv audit performed prior to execution of a new cable contract. Phillips reported that NEXTERA Electric rates were locked-in at .1299. NEW BUSINESS: The Board issued Abatements on the following 2021 2nd Issue taxes: 01-407-067 $2,060.00 02-714-455 $2,218.00 07-804-025 $2,578.00 08-110-363 $ 253.00 Cause of Abatement: Property was deeded to the Town after MS-1 was filed and is now tax exempt. The Board issued a Notice of Eviction for Normandeau/Kuwaye, Map 02-714-455, for Tax Deeded property. The Board will proceed with the eviction process for the other inhabited tax deeded properties. The Board issued a notice of violations to Anthony, Map/Lot 08-704-002. The Board received copies of the October 2021 Expenditure Reports for review at their next meeting. SELECTMEN’S COMMENTS: The Board discussed scheduling inspections for the properties with junkyard violations to determine progress with the cleanup. The Board discussed 2022 proposed warrant articles. The Board discussed relocation of the Grist Mill pedestrian bridge. Selectman Headley discussed an ordinance proposed by the Town of Bow to address hate speech signage. The Board agreed to monitor this issue. Selectman Baker requested that a flag be installed at the Highway Facility. The town will order a new 5’ X 8’ flag for the meetinghouse. Selectman Curless discussed disbursement of the salary contingency line item for parity and merit should funds be available at year end. There being no further business, the meeting was adjourned at 6:00 p.m. Respectfully submitted, Elly Phillips Town Administrator