December 23, 2019 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board December 23, 2019 @ 4:00 p.m The meeting was called to order at 4:00 p.m. by Dane Headley, Chair. Present at the meeting was Dane Headley, Chair; William I. Curless, Selectman; Adam Hurst, Road Agent; Jennifer Call, Library Trustee; Elizabeth Geraghty, Librarian and Elly Phillips, Town Administrator. . CONSENT AGENDA: The minutes from December 16, 2019 were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $75,055.15 VENDOR MANIFEST: $14,207.13 OLD BUSINESS: Phillips reported that the Town will perform a site visit to the Stotler property on 1-3-2019 to assess cleanup progress. In addition, information will be gathered to determine whether a warrant article will be needed for cleanup, (cleanup costs to be assessed against the property) or if there has been sufficient progress made for the judge to waive some of the fines. Mr. Stotler has been notified of the site by telephone, certified mail and regular mail. Carole Merullo, Town Clerk/Tax Collector, provided revisions to the Financial Administration 2020 proposed budget as requested by Robert DeFelice, Budget Chair. Ms. Merullo also provided a copy of the agreement with IDC web services regarding credit/debit card payment for taxes and motor vehicles. The Board received a response to the Town’s question regarding projected revenue from KRSD for a Resource Officer. The town was informed that a few years ago $63,500 was budgeted (from July to June – which would have to be prorated for January to June). Superintendent Feneberg is in contact with Chief Korbet regarding the matter. NEW BUSINESS: The Board issued a Trustee Request for Disbursement from Expendable Capital Reserves for the Rescue Squad EKG $9,000 and Police Department Computer and Equipment in the amount of $993.00. The Board received a request for an appropriation in the amount $3,500 from Riverbend Community Mental Health Inc. As this will be a request from a new organization, Riverbend will be asked to submit a petitioned warrant article for the request which is a precedent set by past practices. At 4:31 p.m. Selectman Curless made a motion to enter into Non-public session – personnel under RSA 91-A:3,II(b). Selectman Headley seconded the motion. The Board was polled with Selectman Headley and Selectman Curless voting in the affirmative. Public Session resumed at 4:41 p.m. Selectman Headley made a motion to seal the minutes as they pertained to personnel. Selectman Curless seconded the motion. The motion passed by an affirmative vote of 2-0. APPOINTMENTS: At 4:15 p.m. Adam Hurst, Road Agent, met with the Board to provide an update on the 2020 proposed budget. The sand and salt line item has been revised from $90,000 to $115,000. The line item went over for the year in November. Mr. Hurst advised that December invoices are billed and paid in January. Mr. Hurst based the increase on past history and a price increase. Mr. Hurst gets sand from Henniker Crushed Stone. Mr. Hurst obtained quotes for sand from three different companies. Henniker Crushed Stone offered the lowest cost. Mr. Hurst will keep a close eye on the sand, and, if necessary, the budget can be amended at Annual Meeting. At 5:00 p.m. Jennifer Call, Library Trustee, and Elizabeth Geraghty, Librarian, met with the Board regarding the Library Ramp project, proposal review. The Board received the following two proposals: Target New England Alton Bay Historical Restoration $143,630 with bathrooms with an additional $3,600 for benches Schroeder Construction Management, $241,704 with bathrooms with an additional $2,820.00 for benches It was noted that both proposals were higher than the Town anticipated for the 2020 budget. Ms. Call felt that it would be helpful to break out the cost of the bathroom (as this was not in the scope of the proposal request). Ms. Call asked if new stamped plans would be required for the bathroom? Selectman Curless felt the plans were adequate with a sign off from the contractor that the bathroom was ADA compliant. It was noted that the ramp and bathroom were from two different capital reserves. The feasibility of implementing the project in phases was discussed. There was a discussion of whether or not the ramp project would be more affordable without the roof. Selectman Curless revieweed costs associated with the stainless steel rail system noting that a redesign of the rail system would be required if the roof was removed. Ms. Geraghty brought up the interior modifications that are required to meet ADA compliance and other necessary parts of the project like replacing the carpeting. Phasing the projects and elevator access were also discussed. Phillips will notify the contractors. At this point, it looks like some capital planning will be required to go forward with the full project and phasing the project was considered. The library trustees are going to discuss the matter at their board meeting that scheduled on January 7, 2020. Selectman Headley and Selectman Curless commended Ms. Call and Ms. Geraghty on the increased use of the library noting that the library has become a community hub. There being no further business, the meeting was adjourned at 5:26 p.m. Respectfully submitted, Elly Phillips Town Administrator