February 16, 2021 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board February 16, 2021 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Robert Wright Jr., Chair. Present at the meeting were Robert Wright, Jr., Chair; William Curless, Selectman; Dane Headley, Selectman; Walter Baker, Jr., Conservation Commission Co-Chair; Yvonne Howard, Library Trustee (by teleconference) and Elly Phillips, Town Administrator. Selectman Wright read the following message into the record: “Due to the COVID 19/Coronavirus Pandemic and in accordance with Governor Sununu’s Emergency Order #12, pursuant to Executive Order 2020-04, this Board is authorized to meet electronically. The public has access to contemporaneously listen and participate in this meeting by telephone by calling 978-990-5000 and entering access code 112820.” The minutes from February 8, 2021, were approved as written. The Board reviewed and approved the following manifests: Vendor Manifest: $29,341.30 Payroll Manifest: $12,656.73 APPOINTMENTS: The Board met with Wally Baker, Conservation Commission Chair, to discuss a summer-maintained portion of Kings Hill Road. Mr. Baker advised that due to increased use of the Conservation Commission trail system, there is an issue with parking at the trail heads. The Hominy Pot parking area is filling up quickly. There is a parking lot adjacent to the Maple Leaf trail off Kings Hill that is not accessible. Mr. Baker wondered if a third party would be allowed to clear the summer maintained portion if the Conservation Commission paid that party. The Commission was considering putting up donation boxes at the parking area. Concerns were expressed regarding potential reclassification of the road. The Board will review the matter with Town Counsel. The Board agreed to meet with Mr. Baker at their next regularly scheduled meeting to follow up. OLD BUSINESS: The Board discussed a proposal for a replacement garage door for the Solid Waste Facility. Mr. Solimine was recommending the insulated door. Selectman Curless noted that this door was more durable. The lift also needs replacing. Selectman Curless made a motion to accept the proposal for the insulated door and lift. Selectman Headley seconded the motion. The motion passed by a unanimous affirmative vote. The Board discussed a recent Tax Agreement payment. The matter is being looked into by Carol Merullo, Tax Collector. The matter was noted and deferred to the following meeting if a resolution cannot be reached by the Tax Collector. The Board discussed the Annual Report and discussed whether or not to print the entire report in black and white as a cost savings measure. After much discussion, the Board selected two pages with graphs to be printed in color because they felt that the charts would be more readable. NEW BUSINESS: The Board executed the annual agreement with CAI for annual Tax Map Maintenance. The Board noted that the preliminary 2020 Unofficial Equalization Ratio was 97.1. All statistical parameters were with the acceptable range. The Board received the initial Independent Auditor’s Report for 2020 from ALTA, CPA. The fieldwork will be done later in the year due to the pandemic. The Auditor’s opinion based on examination of financial statements is that financial statements present fairly, in all material respects, the financial position of governmental activities. REVIEW OF CORRESPONDENCE: The Board received a complaint from Kyle Orde regarding the Solid Waste Facility closing prior to 5:00 p.m. The Board will follow up with Mr. Solimine, Solid Waste Supervisor at their next regularly scheduled meeting. SELECTMEN’S COMMENTS: Selectman Headley reported that the test pits were okay on the proposed cemetery land. The Board discussed issues with the teleconferencing system in response to citizen concerns regarding the matter. It was noted that there was interference from listeners not muting their phones. Meeting participants need to use their microphones. The Board will add a request to the opening announcement asking listeners to mute their phones. Phillips will check with the vendor to see if muting an available feature. There being no further business, the meeting was adjourned at 4:46. Respectfully submitted, Elly Phillips Town Administrator