Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Select Board

December 27, 2022 @ 4:00 p.m.




Selectman Headley, Chair, opened the meeting at 4:00 p.m.  with the Pledge of Allegiance.  Present at the meeting were: Dane Headley, Chair; Walter Baker, Jr., Selectman;  Adam Hurst, Road Agent; Jon Korbet, Police Chief and Elly Phillips, Town Administrator.


At 4:00 p.m. Selectman Headley made a motion to enter into Nonpublic Session under RSA 91-A:3II(a) personnel to compile performance evaluation for the police chief.  Selectman Baker seconded the motion.  The Board was polled with Selectman Headley and Baker voting in the affirmative.  Public session resumed at 4:51.  The minutes were not sealed.


At 4:51 p.m. Selectman Headley made a motion to enter into non-public session under RSA 91-A:3II(a) setting the compensation for a public employee. Selectman Baker seconded the motion.  The Board was polled with Selectmen Headley and Baker voting in the affirmative.  The minutes were not sealed.  Public Session resumed at 5:07 p.m.  The minutes were not sealed.


Selectman Baker discussed 2023 budgetary items for the highway department.  The Board discussed a proposed Warrant Article for a ten-wheel dump truck.  Mr. Hurst explained that if the warrant article was approved in 2023, the truck would not be delivered until 2024.  Payment from the capital reserve would be made at the time of the acquisition.  Mr. Hurst discussed several reasons why the ten-wheel truck would be useful.  Mr. Hurst noted that Rowell Hill could be done with one truck load as opposed to having to reload materials.  Oftentimes by the time the truck gets back to Rowell Hill to complete the area, the treated areas are already re-iced.


At 5:20 p.m. Selectman Headley made a motion to enter into Non-public session under RSA 91-A:3II(a) personnel to conduct a performance evaluation for the Police Chief.  Selectman Baker seconded the motion.  The Board was polled with Selectman Headley and Baker voting in the affirmative.  Public session resumed at 5:57.  The minutes were not sealed.


The board discussed replacement of the police cruiser that was totaled during  on I-89.  Chief Korbet noted that he was trying to obtain pricing information on a Durango that was available in Massachusetts, but there having been delays in obtaining the New Hampshire price.  Therefore, Chief Korbet began exploring other options.  He located a Tahoe that is available from Macmulkin Chevrolet for $42,656.00.  The vehicle is in stock.  The Town has received $14,000 in return for the cruiser.  The Town cannot received reimbursement for the depreciated value (50%) until the new equipment has been acquired.  To date, $14,000 insurance reimbursement has been encumbered for that purpose.  The amount to encumber from the 2022 budget would be $48,656.  Chief Korbet felt that the town got more back for the totaled vehicle than he would have gotten from the trade.  He was pleased to get the Tahoe instead of the Durango, because that model and Chargers are being discontinued.  The Tahoe will fit in the garage.  The other cruiser that was out of service has had an engine replacement and is back in service.


Selectman Headley made a motion to approve the acquisition of the 2023 Cheverolet Tahoe from the 2022 Budget.  Selectman Baker seconded the motion.

MINUTES:            December 19, 2022, public and nonpublic  minutes.




Vendor Manifest:  $412,205.53

Payroll Manifest:   $17,653.49



Selectman Baker made a motion to encumber the following Warrant Articles and previous welfare donation:

2022 Corporation Hill Embankment                                         $  25,000.00

Previously Encumbered Corporation Hill Embankment    $ 16,109.75

Fire Pumper Truck                                                                           $109,584.71

Library Ramp                                                                                     $     6,736.25

Welfare Donation                                                                            $     1,200.00

Selectman Headley seconded the motion which passed unanimously.

Selectman Baker made a motion to encumber funds from the 2022 operating budget in the amount of

$  48,656.00 for a 2023 Chevrolet Tahoe.  The amount of the $14,000 revenue previously received for insurance reimbursement has also been encumbered for the replacement and equipping of the cruiser.  The Total cost for the fully equipped Tahoe is  $62,656.00.  Selectman Headley seconded the motion which passed by a unanimous affirmative vote.   Selectman Headley seconded the motion.  The motion passed by a unanimous vote.



The Board reviewed and approved the following building permit Kristen Bowen, 07-835-256, North Road for electrical/heating unit.



Robert Dailey, Map 04-363-077, Route 114, Veterans’ Tax Credit, $500.00

Douglas Haskell Family Revocable Trust, Map 03-998-093, Roby Road, Veterans’ Tax Credit, $500.00

The Beck Family Trust, 06-423-227, Main Street, All Veterans Tax Credit, $500.00


The Board discussed quotations provided by the Sutton Free Library.  Selectman Headley is following up on the Wet Basement Solutions quotations.  The Board instructed Phillips to have a mold/air quality assessment of the outside walls.   Mr. Baker was advised that the floor gets flooded in the spring.  The library needs a sump pump.  The electrical panel is overloaded and breakers need to be upgraded.  Mr. Baker recommended adding a couple more circuits.  The cloth covered wiring needs to be upgraded.  Selectman Headley wondered what the original request was for the electrical quotations since there was so much variation in the estimates.  Selectman Baker speculated that a lot of the air quality issues were coming up from the floor.  The Board will revisit the issue when a full Board is present.



The Board executed a Repurchase Deed for deeded property located at  Map 06-818-442, 20% interest of Catherine Wheeler,  $6,535.29

The Board issued a Yield Tax, for Map 01-173-097, Peacock Hill Road LLC, East Sutton Road, $16,292.37



The Board noted the following item of correspondence:  DOT regarding SB 401 Payment for Maintenance, Construction and Reconstruction of Municipally Owned Bridges in the amount of $64,812.11


There being no further business, the meeting was adjourned at 6:26 p.m.


Respectfully submitted,



Elly Phillips

Town Administrator