September 30, 2019 | Town Admin TOWN OF SUTTONPillsbury Memorial Town Hall93 Main Street Sutton Mills, NHSutton Mills, NH 03221Select Board September 30, 2019 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Dane Headley, Chair. Present at the meeting were Dane Headley, Chair; Robert Wright, Jr., Selectman; Adam Hurst, Road Agent; Carol Merullo, Town Clerk/Tax Collector; Cynthia Stillman, Deputy Town Clerk/Tax Collector; Diego Solimine, Solid Waste Supervisor; Robert DeFelice, Budget Chair; Tom Schamberg, State Representative; and Elly Phillips, Town Administrator The minutes from September 23, 2019 public and nonpublic unsealed were approved as corrected. The Board reviewed and approved the following manifests: REVIEW OF MANIFESTS: PAYROLL MANIFEST: $14,770.23 VENDOR MANIFEST: $325,464.34 The Board reviewed and approved a building permit for Dean Eggert, 02-427-237, Blaisdell Hill Road, for replacement windows. APPOINTMENTS: At 4:15 p.m., the Board met with Adam Hurst to discuss a complaint from a citizen. The complaint and explanation were noted with no further action. Mr. Hurst inquired as to whether there was a cap on repairs to the 2001-550 and was advised that there was not. The truck will be undergoing inspection and does need new tires. Rust is also an issue. The Truck has 98,000 miles on it. The truck was slated to be retired previously. The Highway Department is considering replacing the pickup with a 550. Mr. DeFelice observed that it would be ideal if the truck could stay in the fleet until the pickup is replaced. Mr. Hurst will get an estimate for inspection items prior to making the repairs. At 4:30 p.m. Carol Merullo, Town Clerk/Tax Collector and Cynthia Stillman, Deputy Town Clerk/Tax Collector met with the Board to review the Election and Voter Registration and Financial Administration Budgets. Ms. Merullo reviewed the Election Registration Budget on a line item basis. The line item for supervisor wages was increased to $3,500; Ballot Clerk wages were to $3,500; Advertising was increased to 800 all due to their being four elections in 2020. The supply line item was decreased to $200 due to inventory on hand. Postage will remain the same also due to inventory on hand. The 2020 recommended budget is recommended at $8500, an increase of $732.00 from 2019. Ms. Merullo will follow up with Moderator Lick on whether on automated ballot counting machines and get back to the Board. Ms. Merullo reviewed the Financial Administration Budget. Mr. DeFelice, Budget Committee Chair, was invited to the table for review. Mileage was reduced by $200. The line item for professional services at $1500 was reviewed by the Board. Ms. Merullo will get back to the Board with further information. The line item for postage and envelopes was increased by $500.00 because inventory has been used up. Office supplies were reduced by $500.00 because of inventory on hand. Ms. Merullo will review the printing line item and get back to the Board. Equipment maintenance is for the Lexmark printers which are no longer being maintained by the State. The Computer expense line item is for software used exclusively by the Town Clerk/Tax Collectors Office. The phone line item is based on actual costs for the department. Lorri Himes, Bookkeeper, performed an analysis of the charges to ensure that each department was being charged based on actual. The salary for the Deputy Town Clerk was being raised based on the hourly rate of $18.75 and number of hours required. The Town Clerk was requesting an Annual Salary of $38,000. The requested budget for Financial Administration reflects an increase of $5,445. Ms. Merullo submitted a letter to the Board from Cynthia Stillman for the Board’s consideration in the budget process. Diego Solimine, Solid Waste Supervisor, met with the Board to review the Solid Waste 2020 Budget Review as well as an annual Performance Evaluation. Mr. DeFelice was invited to join the Board for the Budget Review. The wages are going to go up by $1,400 due to a third man and increased hours. Water testing has been increased by $1,500.00 to $4,000 due to mandated testing. Lagoon Maintenance has been increased by $500. 00 due to the cost of sand and contractor estimates. Tipping costs is going to go up by $3,000 due to increased charges. Phillips to follow up with Lebanon on contract matters. The fee for disposal of glass is being increased by $500.00 due to increase in disposal costs. The 2020 Solid Waste proposed budget is $177,000 and increase of $6,900. At 5:20 p.m. Selectman Wright made a motion to enter into non-public session under RSA-91 A:3, II(a) to conduct a performance evaluation for Diego Solimine. Public session reconvened at 5:35 p.m. OLD BUSINESS: The Board executed a payment agreement for a civil forfeiture with LeAnn Beck. Representative Schamberg advised the Board that he and another representative were sponsoring a Bill regarding voyeurism and drones. Selectman Headley agreed to follow up on acquisition of a sound system for the Pillsbury Memorial Hall. NEW BUSINESS: The Board issued a request for Disbursement from the Trustees of the Trust Fund Fire Department Addition in the amount of $34,432.72. These funds were for architectural, design and engineering costs incurred prior to the March 13, 2019 Annual Meeting. The Board and Mr. DeFelice discussed a suggestion to store the hearse (displayed in the Hall on the stage) at the Muster Field Farm. The Farm sought additional information regarding insurance, display stipulations, storage fees, length of storage and disposition of the hearse in lieu of fees. The Board received Budget Expenditure Reports for September 2019 for review at next their next meeting. REVIEW OF CORRESPONDENCE: Opioid Negotiation Class Action Information SELECTMEN’S COMMENTS: Selectman Headley discussed the 26 Grist Mill Street Committee’s informational public meeting which was well attended. Selectman Wright commented on the dedication of the 26 Grist Mill Street Committee Members acknowledging how well they worked together as well as the professionalism of the Committee. The Board agreed that Mr. DeFelice should sit at the table for the 2020 budget review process. There being no further business, the meeting was adjourned at 5:51 p.m. Respectfully submitted, Elly Phillips Town Administrator