September 20, 2021 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board September 20, 2021 @ 4:30 p.m. Selectman William I. Curless, Chair, opened the meeting at 4:00 p.m. with the Pledge of Allegiance. Present at the meeting were William Curless, Chair; Dane Headley, Selectman; Walter Baker, Jr., Selectman; Elly Phillips, Town Administrator. The September 13, 2021, public minutes were approved as corrected. The non-public minutes pertaining to personnel were approved as written. The nonpublic minutes pursuant to RSA 91-A:3,II(c) matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board were approved as corrected and are to remain sealed. The Board reviewed and approved the following manifests: Vendor Manifest: $ 18,094.38 Payroll Manifest: $ 10,287.66 BUILDING PERMITS: The Board approved the following building permits subject to setback verification by the Building Inspector: Thomas Duntley, 01-860-478, Roby Road for a carport. Laylo Enterprises, 04-072-018, Roby Road for a slab for storage containers. OLD BUSINESS: The Board conducted a lengthy discussion regarding the town’s current masking policy. The general consensus of the Board was that masks are to be worn in interior spaces and a six-foot distance should be maintained. Phillips to follow up with employee questions. NEW BUSINESS: The Board executed the DRA MS-535 Financial Report of the Budget 2021. Phillips presented the 2022 proposed budget for Financial Administration and Election Registration. The Board discussed the library’s inquiry regarding the story walk setbacks and shrub overgrowth along the library fence. According to Robert DeFelice, Budget Chair, funds were allocated for library landscape for 2021. If removal of the brush is necessary, the library would be responsible for that line item. Phillips will see if she can arrange for a volunteer effort to remove the shrubbery. Selectman Baker will check with the Conservation Commission to see if the Commission might partner in the effort or lend their brush cutters. Phillips advised that the Clerk’s office was interviewing a candidate for Deputy Town Clerk/Tax Collector. LAND USE CHANGE TAX: The Board issued the following Land Use Change Taxes: Chilin Associates, Map 07-032-585, $5,100 Chilin Associates, Map 09-034-007, $5,300 SELECTMEN’S COMMENTS: Selectman Curless reported that he had met with an electrician and Kevin Rowe, Rowe Brothers Excavation, to discuss costs associated with lighting for the Grist Mill parking area. The electrician will contact Eversource to discuss the type of service poles and to see if the panel can be located on a service pole. Four lights are being considered for each side. Lights can be timed to turn on at dusk and off at dawn (or whatever time periods are decided upon). Ditching work will need to be done across the back and along both sides. Installing the wiring in conduit was recommended. The site work should be done in the Spring or Summer, so seeding should be included in the estimates. The well on-site was discussed as an option for water for a future sprinkler system. The Board will explore gravel and tar options. Tar would facilitate lining the parking space. Fencing costs will also need to be obtained to determine the funding required for a 2022 Warrant Article. The Board discussed options for the granite onsite. At 5:40 p.m., Selectman Headley made a motion to enter into non-public session pursuant to RSA 91-A:3,II(c) matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board. Selectman Baker seconded the motion. The Board was polled with Selectmen Curless, Headley and Baker voting in the affirmative. Public Session resumed at 5:54 p.m. Selectman Baker made a motion to seal the minutes as matters discussed might adversely affect the reputation of any person not a member of this Board. Selectman Headley seconded the motion. The motion passed by a unanimous affirmative vote. There being no further business, the meeting was adjourned at 5:55 p.m. Respectfully submitted, Elly Phillips Town Administrator