June 24, 2024 | Town Admin Town of Sutton Pillsbury Memorial Hall 93 Main Street Sutton Mills, NH 03221 Select Board Minutes June 17th, 2024, 5:00pm Pledge of Allegiance: Select Board Chair Michael McManus opened the meeting at 6:00pm with the Pledge of Allegiance. Present at the meeting were: Michael McManus, Select Board Chair; Glenn Pogust, Selectman; and Julia Jones, Town Administrator. Also present at the meeting were: Budget Chair Robert DeFelice, Lee Booker, NH State Rep Tom Schamburg, Cemetery Commissioner Marilyn Thompson, Cemetery Commission Chair Jennifer Call, Cemetery Commissioner Janet McManus, Mark Rosenthal, and Judy Parkinson. Chair McManus asked for a moment of silence to honor the passing of Bill Curless. Chair McManus announced Walter Baker Jr.’s June 10th resignation from the Board. Chair McManus acknowledged the vacancy created by Baker’s departure, and the need to fill that position until the Town Meeting election in March 2025. Appointments: At 6:00pm the Board met with the Sutton Cemetery Commission, including Chair Jennifer Call, Commissioner Janet McManus, and Commissioner Marilyn Thompson. The Select Board, Commission, and Budget Chair DeFelice discussed capital reserve and trust funds for which the Commission is named agent to expend, as well as the Commission’s 2024 budget appropriation. Chair Call and the Board discussed plans for the Mastin Cemetery. Budget Chair DeFelice shared that the Mastin Cemetery was approached as a long term (6-10 year) project. Cemetery Chair Call notified the Board of a dead tree in Millswood Cemetery. Budget Chair DeFelice shared that the Tree Maintenance Expendable Capital Reserve established in 2018 may be used for hazardous tree removal. The Board, Budget Chair DeFelice, and the Commission discussed the Town’s responsibility for trees located on neighboring property with branches that overhang Town property. The Board encouraged the Commission to contact Town Counsel for advice on this matter, and to connect with the Town Forester to evaluate trees the Commission would like to remove. Minutes: At 6:48 pm Selectman Pogust made a motion to accept the public and non-public minutes from May 13th. Chair McManus seconded the motion, which passed unanimously. At 6:48 pm Selectman Pogust made a motion to accept the public minutes from June 10th. Chair McManus seconded the motion, which passed unanimously. Manifests: The Board reviewed and approved the following manifests: Payroll: $ 18,794.40 Vendor: $ 78,022.32 Intents: Building Permits: The Board reviewed and approved the following building permits: Extension request for $170,000 building permit for new construction submitted by David Cormier for parcel 08-265-552 located at 39 Felch Rd. $3,000 building permit for an open sided storage structure submitted by John Corey Liddle for parcel 06-552-315 located at 91 Chalk Pond Rd. New Business: The Board reviewed and signed the Designation of Authorities for the Clean Water State Revolving Fund Loan. The Board reviewed and approved Permanent Applications for Solar Energy Systems Exemptions submitted for the following parcels: 09-687-000 owned by the Anthony J Giglio Revocable Trust located at 31 Old Sutton Rd. 02-894-183 owned by Curtis Burk & Ruth Mulvaney located at 317 Shaker St. The Board discussed the number of attendees confirmed for the Sutton Employee & Volunteer Appreciation Cookout. Old Business: Selectman Pogust summarized Town Counsel’s advice on filling Select Board vacancies. Following Counsel’s advice, the Board directed the Town Administrator to: advertise the vacancy created by Walter Baker’s departure. issue letters to individuals who have expressed interest in serving on the Board notifying them of the vacancy. schedule Board appointments with anyone interested in filling the vacancy. The Board discussed a letter from the NH Department of Revenue directing the Town to hold a Procedural Defect Meeting. The Board, the Town Administrator, and the Sutton Budget Committee Chair discussed plans for the procedural defect meeting. Selectman Pogust discussed the availability of the Town Moderator and Assistant Town Moderator. The Board discussed the Sutton Homesteader’s annual appropriation with Sutton Budget Committee Chair DeFelice. Selectman Pogust made a motion to issue a $500 check in exchange for maintenance of the South Sutton Common. Chair McManus seconded the motion, which passed unanimously. Budget Chair DeFelice asked for clarification on the source of funds. Selectman Pogust clarified and made a motion to fund the $500 check with $300 already budgeted for this purpose under Culture & Recreation account 1-08-4520-650 CU South Sutton Common, and $200 funded from General Government Buildings account 1-01-4194-430 GG Repairs and Maintenance. Chair McManus seconded the motion, which passed unanimously. Review of correspondence: The Board reviewed a Letter to the Editor submitted by Robert W. Wright Jr. regarding Select Board’s absence from Memorial Day observation at the South Sutton Common. The Board acknowledged their absence, discussed the reasons for their absence, and agreed to attend in future years. Public Input: Lee Booker asked clarifying questions regarding the New Hampshire Department of Revenue Administration’s Procedural Defect Meeting Letter, which the Board addressed. An exchange between the Board, the Town Administrator, and Sutton Budget Committee Chair proceeded regarding the same. Mark Rosenthal remarked that other towns use the Intertown Record to advertise public hearings. The Town Administrator shared that the Intertown Record is only available by subscription. Selectman Pogust remarked that although the Town has used the Shopper to advertise recently because it may reach more Sutton residents than the Intertown Record, it may not be a newspaper of record as required by New Hampshire statutes. Select Board Comments: Chair McManus directed the Town Administrator to send another reminder to RSVP for the June 13th Employee & Volunteer Appreciation Cookout which will be held from 11am to 3pm in the Boathouse at Wadleigh State Park and to include a request that any invitees who will not attend also notify the Town Administrator so that an accurate count can be captured for budgeting purposes. Adjournment: There being no further business the meeting was adjourned at 7:30pm. Respectfully submitted, Julia Jones Town Administrator
