January 7, 2019 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman January 7, 2019 @ 4:00 p.m. The meeting was called to order at 4:02 p.m. by William I. Curless, Chair. Present at the meeting was William I. Curless, Chair; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Robert DeFelice, Budget Committee Chair; Tom Schamberg, State Representative, Doug Suitor, Sonja Smith, and Elly Phillips, Town Administrator. The public and non-public minutes for December 31, 2018 were approved as corrected. The Board reviewed and approved the following manifests; PAYROLL MANIFEST: $12,338.99 VENDOR MANIFEST: $48,454.37 BUILDING PERMITS: The Board approved a building permit for Doug Suitor/Sonja Smith, Map 10-222-292, Mountainside Drive for a generator. NEW BUSINESS: The Board scheduled a hearing regarding a personnel matter for January 14, 2019 at 5:00 p.m. The Board received copies of 2018 Expenditure Budget and a revised 2019 Budget Worksheet which incorporated salary recommendations. The Board discussed the 2019 salary recommendations. Selectman Wright was concerned that discussions of parity and Select Board recommendations combined with the Budget Committee’s COLA would result in an 8% increase in some instances and requested that the Board revisit their recommendations now that the Board is aware of the 3% recommended by the Budget Committee. Mr. DeFelice offered to provide a spreadsheet showing the Selectmen’s recommendations, Budget COLA (3%) and a combination of both (8%) column. The Board accepted with regret the resignation of Doug Sweet from the Zoning Board of Adjustment. The Board discussed appointments to the Zoning Board and will wait for feedback from the zoning chair. Tom Schamberg presented himself as State Representative for Sutton. Mr. Schamberg encouraged the Town to contact him with State issues. He also asked that citizens with concerns be given his contact information. OLD BUSINESS: The Board discussed the KRHS Deliberative Session. Selectman Wright reported on the session which both he and Selectman Headley attended. Selectman Wright observed that the KRSDs’ Budget Committee and School Board proposed an equal level of funding noting that there was give and take between the two boards to arrive at consensus. Selectman Wright felt that the SB2 process was not conducive to public input. There was a lengthy discussion regarding the out-of-district placement. Mr. DeFelice advised that the special education fund will meet their target number this year. It will be reviewed for adequacy in the coming year. Mr. DeFelice also noted that the current teacher staffing level at 161 was required for the current student population. However, current staffing levels would also serve an increased student population. Therefore, the district is not overstaffed. If anything, it is underpopulated. Selectman Curless reported on the fire department addition. Selectman Curless provided the 2018 plan in addition to architectural, engineering and mechanical and structural plans that have been drafted during the current year. Current preliminary estimates for the project are at 1.9 not including professional services. An RFP will be conducted prior to the bond hearing. The Board is waiting for feedback from the fire department. Selectman Curless emphasized the importance of having a full set of plans for municipal projects. North Branch will be presenting the project at Town Meeting. NON PUBLIC SESSION: At 5:08 p.m. Selectman Wright made a motion to move into non-public session under RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted. Selectman Headley seconded the motion. The Board was polled with Selectman Curless, Selectman Headley and Selectman Wright voted in the affirmative. Public Session reconvened at 5:26 p.m. Selectman Wright made a motion to seal the minutes as it was determined that divulgence of this information might adversely affect the reputation of any person other than a member of this Board. Selectman Headley seconded the motion. The motion passed by a unanimous affirmative vote. There being no further business, the meeting was adjourned at 5:27 p.m. Respectfully submitted, Elly Phillips Town Administrator
