TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Board of Selectman
November 26,  2018 @ 4:00 p.m.

 

The meeting was called to order at 4:00 p.m.  Present at the meeting was:  William I. Curless, Selectman; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Robert DeFelice, Budget Chair; Roger Wells, Planning Board Chair; and Elly Phillips, Town Administrator.

 

APPOINTMENTS:

At 4:43 p.m. Selectman Wright made a motion to enter into nonpublic session under RSA 91-A:3, II (a)  The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted. Selectman Headley seconded the motion.  The roll was called as follows: Selectman Curless, Yes; Selectman Headley, Yes; Selectman Wright, Yes. Public session reconvened at 4:53 p.m.

 

At 4:53, Selectman Wright made a motion made to seal these minutes because it is determined that divulgence of this information likely would affect adversely the reputation of any person other than a member of this board.  Selectman Headley seconded the motion.  The Board was polled as follows:  Selectman Curless, Yes; Selectman Headley, Yes; Selectman Wright , Yes.  The motion passed by a unanimous affirmative vote.

 

At 4:55 Selectman Wright made a motion to enter into non-public session under RSA 91-A:3, II(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board, unless such person requests an open meeting. This exemption shall extend to include any application for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant.  Selectman Headley seconded the motion.  The roll was called with Selectman Curless, Selectman Headley and Selectman Wright voting in the affirmative. 

Public session reconvened at 5:16 p.m.

 

Selectman Wright made a motion to seal the minutes as this information likely would affect adversely the reputation of any person other than a member of this board.  Selectman Headley seconded the motion.  The Board was polled as follows:  Selectman Curless, Yes; Selectman Headley, Yes; Selectman Wright, Yes.

Roger Wells, Planning Board Chair, met with the Board to discuss the Land Use Coordinator, Position.  Selectman Wright made a motion that effective November 26, 2018, the Land Use Coordinator can be directed only by the Town Administrator, the Chair of the Planning Board and the Chair of the Zoning Board.  Selectman Headley seconded the motion.  The motion passed by a unanimous affirmative vote.

 

The Board will issue a letter to the Board Chairs advising them of Counsel’s recommendation to follow statutory noticing requirements for meetings and public hearings (rather than going beyond the statutory requirements).

 

The public minutes from November 19, 2018 were approved as amended.  The Non-Public Sealed Minutes from November 19, 2018 were approved as written.  The non-public minutes to remain sealed.  The Board reviewed and approved the following manifests:

PAYROLL MANIFEST:   $  13,133.87

VENDOR MANIFEST:     $387,024.83

 

NEW BUSINESS:

The Board reviewed an estimate  in the amount of $4,500 for repairs to the 2012 Dodge Charger.  The cruiser was rear ended by a passing motorist during a traffic assist.

 

Selectman Wright made a motion to approve a request for signage approval from the Conservation Commission.  Selectman Headley seconded the motion.  The motion passed by a unanimous affirmative vote.

 

OLD BUSINESS:

The Board reviewed the estimate for IP-based security system in the amount of $2,948.26 for the Pillsbury Memorial Hall.  Selectman Wright made a motion to approve the purchase of an IP-based security system in the amount up to $2,948.26 for the Pillsbury Memorial Hall.  Selectman Headley seconded the motion.  The motion passed by a unanimous affirmative vote.

 

The board revisited a request from ASPLT to add a question regarding conservation easements to building permit form.    The Board determined after reviewing the matter with counsel that because the conservation easements are not a under the Town’s purview for permit approval, they were not in favor of adding the questions to the application.  It was noted that the Select Board’s meeting agendas are posted online prior to their meetings and that ASPLT could use that information to monitor whether their easement holders were applying for a permit.

 

The board reviewed the draft welcome letter.  One more editing iteration is required prior to finalizing the copy at their next meeting.

 

REVIEW OF CORRESPONDENCE:

The Board noted the following items of correspondence:

NHEC regarding traffic details

FEMA regarding Risk Mapping

Kearsarge Budgeting Schedules – MBC is meeting the 12/4. The School Board is meeting on 12/13.  Both meetings are being held at KRSD, Cougar Court at 6:30 p.m.

Planning Board Notice of Application for a Lot Line Adjustment – Joseph Torro and Theodore Gallup, (Tax Map #s 01-174-386 and 01-248-391).

 

SELECTMEN’S COMMENTS:

Selectman Wright advised that the South Sutton School House #9 has been recognized as a NH historical landmark.

 

There being no further business, the meeting was adjourned at 5:21 p.m.

 

Respectfully submitted,

 

 

Elly Phillips

Town Administrator