TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH  03221

Board of Selectman

February 5, 2018 

 

The meeting was called to order at 4:00 p.m. Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Dane Headley, Selectman; Stephen Bagley, Road Agent; David Eckman, Eckman Engineering and Elly Phillips, Town Administrator.

APPOINTMENTS:
4:00 Stephen Bagley and David Eckman, Eckman Engineering met with the Board to discuss DES observations and recommendations regarding Hominy Pot culvert project. Mr. Eckman conducted a site visit and noted that the pipe did not have baffles in it which could have be done at the time of fabrication. Mr. Eckman will meet with the DES regarding the matter later in the week. Mr. Eckman also discussed the recommendations with John Magee, NH Fish and Game Wildlife Biologist as to how the culvert might affect the fish population. Mr. Magee suggested that when the water goes down to put a small rock berm (weir-like) to keep backwater in the culvert, even at low flow. The Town will likely need to do a wetlands permit and the highway department should be able to do the work. The Town will need to provide the DES with a plan by June 1, 2018. Mr. Eckman added that this was not a letter of deficiency but some corrective measures will be necessary in order to ensure that the culvert does not dry out.

Stephen Bagley reported on an issue on the Class V (summer maintained) portion on Kings Hill. A large hole has formed underneath the road. The road will be dug out to determine the source of the problem. Mr. Bagley felt that the highway crew would be able to affect the repairs.

The Board discussed the budget hearing being conducted on February 12, 2018. If Mr. Bagley is unable to attend, Selectman Curless will present the Highway Department’s budget.

The minutes from January 29, 2018 were approved as written.

REVIEW OF MANIFESTS:
The Board reviewed and approved the following manifests:
PAYROLL MANIFEST: $10,104.38
VENDOR MANIFEST: $23,908.60

NEW BUSINESS:
The Board reviewed a proposal for professional services for the Library Ramp from Right Angle Engineering. Roger Wells and Walter Baker, Jr. have been monitoring the project on behalf of the Town and will be invited to attend the Board’s next regularly scheduled meeting to review the proposal and provide recommendations.
The Board reviewed the Draft Warrant for the 2018 Town Meeting. The sense of the Board was that had reached consensus with the Budget Committee on the Operating Budget, and that they would recommend all of the Special Warrant Articles provided the Town Hall Facility was revised by removing the words “a, new” were removed. The Board revised the Town Hall Facility Warrant Article. The Board will request Town Counsel to attend the 2018 Town Meeting.
The Board reviewed the Draft 2018 Ballot as submitted by Linda Ford, Town Clerk.
The Board reviewed the Town Meeting procedure for the Article 2 for a bond or note for the proposed Fire Department addition.
The Board finalized the Round Room Report. Selectman Curless moved to accept the 2018 Round Room Report as drafted. Selectman Headley seconded the motion which passed by a vote of 3-0.

The Board executed the 2018 General Assessing services contract with CNP.

The Board issued correspondence requesting reimbursement to the General Fund of $8,569.01 from Special Duty Revolving Fund.

OLD BUSINESS:
Selectman Curless made a motion to remove Robert Wright, Jr., as Deputy Treasurer and to ratify the appointment of Cynthia Stillman to replace Robert Wright, Jr., as Deputy Treasurer. Selectman Headley seconded the motion. The motion passed by a vote of 3-0.

SELECTMEN’S COMMENTS:
Selectman Wright commented on items from the Legislative Bulletin.

There being no further business, the meeting was adjourned at 5:30 p.m.

Respectfully submitted,

Elly Phillips
Town Administrator