May 14, 2018 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman May 14, 2018 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by William I. Curless, Chair. Present at the meeting was William I. Curless, Chair; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Cory Cochran, Fire Chief; Kevin Rowe, Deputy Fire Chief; Wendy Grimes, Rescue Chief; Robert DeFelice, Budget Chair;Martin Carrier, Treasurer/Emergency Management Director; Pete and Marne Thompson; Morgan Smith, Edward Hauck, Adam Fanjoy, Tom Schamberg and Elly Phillips, Town Administrator. APPOINTMENTS: At 5:45 p.m. Cory Cochran, Fire Chief; Kevin Rowe, Deputy Fire Chief and Wendy Grimes, Rescue Chief presented to open bids for the Fire Department Addition. The Town received the following three bids: DSK Construction, North Sutton $ 700,375 (as per specs) StructureTone, Salem, NH $1,400,000 EF Hauck, New London, NH $ 714,266 (commence in 45 days) The Select Board received copies of the bids for review. Chief Cochran will provide the Fire Department Building Committee with copies of the bids for review and to check references. Chief Cochran will report back to the Board with the Fire Department with their recommendations on June 4, 2018 at 5:00 p.m.. At 5:00 p.m., Morgan Smith, Adam Fanjoy, and Ed Hauck met with the Board to review their concerns regarding winter maintenance on Rowell Hill Road. Ms. Smith asked about the road maintenance plan for next winter. Ms. Smith stated that there were a couple of instances where school buses went off the road. Ms. Smith observed that, at times, it was almost impossible to get up the second part of Rowell Hill Road (near Crockett Circle). Selectman Curless spoke about the icing conditions that occurred this winter. Selectman Curless advised that the Board had met with the bus company regarding transportation issues. The Board recommended that the bus company consider using snow tires in the winter, rather than high mileage highway tread that they have been using. The Board was advised that the bus company would look in to that solution. Ms. Smith felt that the Sutton maintenance crews did not get out until later in the morning, adding that the New London crews always seem to get to Rowell Hill first. Ms. Smith wondered whether New London might take over the road maintenance for Rowell Hill. Reciprocity for road maintenance between the towns was discussed. Generally, if there is a short section of road near a town line, a neighboring town might make an arrangement for winter maintenance. Selectman Curless discussed the established routes for winter maintenance and noted that all the roads are checked for icing conditions. Ms. Morgan asked what time the road crew start in the morning and was advised that the crew starts when conditions warrant it. It was noted that the first priority for the road crew is to ready the roads for school bus transportation. Mr. Hauck observed that the turnaround time to get sand was an issue due to the distance from the Rowell Hill area to the Sutton highway facility. Mr. Hauck wondered if a staging area for sand that was closer to Rowell Hill would improve the situation. Selectman Curless observed that a typical sand storage facility runs about $500,000. Also, a loader would be required to load the sand. Mr. Hauck asked if sand could be stored at the New London which was about 1 ½ miles away as opposed to the Sutton facility which is 5-6 miles away. Selectman Curless discussed the many factors involved in winter incidents including the type of tires or the experience of the drivers. Ms. Smith wondered what the potential barriers there were to sharing road maintenance with other towns. Facility costs, equipment cost, material costs, and labor costs were cited as factors for consideration. Mr. Hauck suggested that the town could purchase an estimated amount of materials to store at the New London facility for Sutton’s use in the event of an emergency. Mr. Hauck said that the Selectmen had to look at the big picture comprised of safety, cost, tax base, etc. Selectman Wright suggested that the Rowell Hill residents might put forward a petitioned warrant article for paving the roads for deliberation at Town Meeting. The Selectman agreed to approach the Town of New London to discuss the possibility and logistics of Sutton having an emergency store of gravel in New London for winter use. The Board agreed to follow up with the concerned residents. The Board reviewed and approved the minutes from May 7, 2018. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $10,953.43 VENDOR MANIFEST: $26,891.91 BUILDING PERMIT: The Board reviewed and approved the following building permits: James and Vincent Grieco, 07-678-297, Shaker Street, for a Storage Overhang (garage/carport) Sarah and Jami Gray, 05-483-312, North Road, for an addition Lindsay Hamrick, 06-211-475, Corporation Hill Road, for a deck INTENT TO CUT: The Board reviewed and approved the following intent to cuts: Marshall and Elane Thomas, 09-657-288, Shaker Road, for 10.8 acres out of 10.8 Marshall and Elaine Thomas, 09-648-398, Shaker Road for 14.7 acres out of 14.7 Tami Raynor, 06-414-042, Route 114, for 3 acres out of 6.96 NEW BUSINESS: Robert DeFelice and Marne Thompson expressed concern regarding hours of operation for logging and trucking over Baker Road, beginning at 2-3:00 in the morning. The citizens were advised that the Town did not have authority over hours of trucking but will contact the logger to request more courteous hours of operation. The Board received an invitation from the Conservation Commission to attend a Celebration for the Vernal Pool Bridge (Ribbon Cutting) on May 31, 2018 at 12:30 p.m. at the Gene’s Walk Trail, King Hill Reservation (Rain Date June 4, 2018 at 12:30 p.m.). OLD BUSINESS: The Board discussed reviewed the designation of Department liaisons noting that Selectman Curless was liaison for the Highway and Solid Waste Departments. The Board issued Correspondence to Conservation Commission regarding the formation of a recycling committee. The Board discussed joining the town of Bradford in expressing concerns to Verizon regarding gaps in cellular coverage. REVIEW OF CORRESPONDENCE: The following items of correspondence were noted: Monitoring Results for March 2018 for the Sutton Septage Lagoons, Facility Permit NO. SEF-04-002 Correspondence from Diane Sullivan regarding right-to-know concerns. The Board will issue a written response. Correspondence from Jeanne Nolte regarding payment plan. The Board will follow up with Ms. Nolte. There being no further business, the meeting was adjourned at 5:49. Respectfully submitted, Elly Phillips Town Administrator
