Town of Sutton Selectmen Meeting Minutes

 

TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Board of Selectman
June 18, 2018 @ 4:00 p.m.

 

The meeting was called to order at 4:00 p.m. by William Curless, Chair.  Present at the meeting was William Curless, Chair; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Jonathan Korbet, Police Chief; Robert DeFelice, Budget Committee Chair; and Elly Phillips, Town Administrator.

 

APPOINTMENTS:

At 5:00 p.m. the Board met with Jonathan Korbet, Police Chief, for a departmental update.  Chief Korbet advised that the PD software was not running efficiently due to the current hardware configuration.    A solution for the software efficiency problem would be to install a server.  Chief Korbet sought permission to use up to $6,500 from the Police Department Expendable Capital Reserve fund for the purpose of acquiring a computer server.    Selectman Wright made a motion to authorize the withdrawal of up to $6,500 from the Police Department Expendable Computer Equipment Capital Reserve Fund for the purpose of acquiring a server.  Selectman Curless seconded the motion which passed by a vote of 2-0.  It was noted that acquisition of the server will result in additional cost to the CCI monthly agreement.    Chief Korbet reported on departmental activities, including file storage and security.   Chief Korbet also discussed establishing rapports with KRSD students and some of the enforcement challenges the police department encounters with the student population.  The Board discussed security concerns at the Pillsbury Memorial Hall and will seek recommendations from Chief Korbet.

 

The minutes from June 11, 2018 were approved as corrected.  The Board reviewed and approved the following manifests:

PAYROLL MANIFEST:   $   13,549.13

VENDOR MANIFEST:     $  16,616.19

 

BUILDING PERMITS:

The Board reviewed and approved the following building permits:

Zachary & Sarah Brock, Map 01-183-064, East Sutton Road, renovations – insulation/windows etc.

Jo-Ala Barney-Markson, 02-676-488, Route 114, for a shed

 

YIELD TAXES:

The Board issued a yield tax for Christopher Phyllides, Map 02-883-177,  in the amount of $167.50.

 

NEW BUSINESS:

The Board issued correspondence to Samuel and Christine Fortune, Map 02-792-426, Foothills Road, regarding zoning violations.

 

Cynthia Stillman submitted her resignation as Deputy Treasurer.  The reason for the resignation is that the Deputy Town Clerk/Tax Collector cannot serve as Deputy Treasurer.

 

Upon recommendation of  Martin Carrier, Treasurer, the Board appointed Jennifer Call to the office of Deputy Treasurer.

 

The Board received copies of the Personnel Policy and Department Head Employee Evaluation Forms.  The Board will review the personnel policy for update.  Department Head Employee Evaluations are scheduled for July.  Department Heads will be required to submit staff evaluations to the Select Board by the end of July.  At that time, Department Heads should also submit staff salary recommendations.

 

The Board addressed a question regarding retirement contribution eligibility for part-time personnel.   It was noted that a six-month probation period was required for ICMA per the personnel policy.  Phillips will follow up.

 

Robert DeFelice inquired as to whether there were any zoning requirements for installing fixed sonic tubes for the installation of lighting for the square dance.  Phillips will follow up.  Mr. DeFelice also commended the Sutton Police Department for their presence at the annual square dance and June Jam noting that was a great way to connect with the community.

 

OLD BUSINESS:

The Board issued correspondence to Christopher Stotler, Map 01-407-067, Route 103, regarding zoning violations.

 

The Board received an update on the library ramp project.  The RFP has been reviewed by Counsel who made recommendations.  Selectman Curless is following up on matters pertaining to engineered drawings.

Phillips reported that she had been in contact with New London regarding the suggestion that Sutton pre-buy winter salt/sand to be stored at the New London facility in an effort to improve winter maintenance on Rowell Hill.  Kim Halliquist, Town Administrator, agreed to discuss the issue with the New London Road Agent.

 

There being no further business, the meeting was adjourned at 5:29 p.m.

 

Respectfully submitted,

 

 

Elly Phillips, Town Administrator