July 2, 2018 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman July 2, 2018 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by William I. Curless, Chair. Present at the meeting was William I. Curless, Chair; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Lonnie Guin and Elly Phillips, Town Administrator. The minutes from June 25, 2018 were approved with the following correction: “Robert DeFelice, Budget Committee Chair, joined the Board to discuss wage considerations. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 10,004.93 VENDOR MANIFEST: $40,450.87 NEW BUSINESS: The Board received a letter from Betsy Forsham which expressed concerns regarding the condition of the Grist Mill Bridge. Stephen Bagley, Road Agent has contacted Hansen Construction to inspect the bridge for necessary repairs. Selectman Curless opined that Treks would not be a good solution as it is exceptionally slippery in the winter, because it hardens up rapidly. Mr. Bagley will be provided with a copy of Ms. Forsham’s letter. The Board discussed joining with the Towns of Bradford and Warner for a Household Hazardous Waste Day hosted by the Town of Warner during the month of August. The sense of the Board was that they were in favor of participating in a hazardous waste day with the other Towns. The Board discussed appropriate compensation, and $1,000 was suggested. Selectman Wright asked for more information regarding the type of materials that could be collected, and the Board agreed to finalize the decision regarding compensation after discussing the matter further with the Town of Warner. As this event was not anticipated during budget preparation, it will be funded from the Executive Budget. If successful, in the future the event will be funded from the Solid Waste budget. In the future, Warner will be better able to determine the level of Sutton’s participation to offset their costs for the event. Selectman Wright reported on the 2017 draft audit. Selectman Wright asked for clarification from the auditor regarding the collection of property taxes and when they are measurable and reportable (180 days). All Board members had previously reviewed the draft audit. Selectman Curless signed the management representation letter on behalf of the Board. The Board also executed the 2017 Management’s Discussion and Analysis to be included with the 2017 audit report. The Board reviewed a letter from Jean LaChance regarding the hours of operation of Cougar Sound Spirits Healing Center. The Selectmen will provide the healing center with a copy of the site plan review notice of decision designating the hours of operation. The Board will follow up with a letter to Mrs. LaChance advising her that the hours approved through Planning Board Site Plan were Monday-Friday from 8 a.m. – 6 p.m. The office to be staffed by one doctor, two patients and staff. OLD BUSINESS: The Board received information regarding 457 vs. 401K retirement plans. The Board received a copy of the Road Maintenance for Administrators and Elected Officials Power Point Presentation. Selectman Curless will review the document and report back to the Board. The Board also discussed the merits of using calcium chloride for road stabilization especially on hilly, dirt roads. It was noted that the line item for calcium chloride has been reduced during the budget process in recent years. Selectman Curless discussed the fact that the Town is losing ground on road maintenance. Selectmen Curless will meet with Stephen Bagley, Road Agent to discuss the matter. Mr. Bagley will be invited to a future meeting to discuss budget recommendations for a more effective road maintenance program. The Board discussed follow up on a zoning violation on property owned by Christopher Stotler, Map/Lot 01-407-067. Mr. Stotler has agreed to remedy the matter within the next 30-days. The Board discussed criteria for establishing a junkyard and noted that there must be substantial improvement or legal action will be pursued. Matt Grimes, Code Enforcement Officer, will monitor the clean-up efforts. REVIEW OF CORRESPONDENCE: The Board noted the following items of correspondence: Correspondence from ZBA regarding 6/20/2018 ZBA decision NH DES – re Chadwick Meadows Dam SELECTMEN’S COMMENTS: Selectman Wright promoted the Town’s 4th of July parade to be held at 11:00 a.m. with ice cream served afterwards. Selectman Curless scheduled employee evaluations work sessions in non-public work sessions immediately after the conclusion of their regular meetings beginning July 9, 2018. There being no further business, the meeting was adjourned at 4:50 p.m. Respectfully submitted, Elly Phillips Town Administrator