Town of Sutton Selectmen Meeting Minutes

TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH  03221

Board of Selectman

December 4, 2017 @ 4:00 p.m.

 

The meeting was called to order at 4:00 p.m. by Robert Wright, Jr., Chair.  Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Dane Headley, Selectman and Elly Phillips, Town Administrator.

 

The Public and Non-Public Minutes from November 27, 2017 were approved as written.

 

REVIEW OF MANIFESTS:

The Board reviewed and approved the following manifests:

PAYROLL MANIFEST:                       $18,619.65

VENDOR MANIFEST:                         $28,832.88

 

BUILDING PERMITS:

The Board reviewed and approved the following building permit subject to wetlands setback compliance for John Chadwick, Map 08-878-169, Baker Hill Road, for a canopy shelter.

 

INTENT TO CUT:

The Board approved the following Intent To Cuts:

NH Public Golf Courses, 07-425-102++++ for 250 acres out of 296.

Michael McManus, 03-887-357 for 75 acres out of 80.

 

NEW BUSINESS:

The Board issued a request for disbursement of expendable capital reserves for fencing at the Main Street/Village Road Cemetery in the amount of $9,768.00 and for police department computer equipment in the amount of $4,191.40.

 

The Board approved a request for petty cash in the amount of $350.00 from Linda Ford, Certified Town Clerk/Tax Collector.

 

The Board reviewed a request for access to update the Town Clerk/Tax Collector’s web page from Linda Ford, Certified Town Clerk/Tax Collector.  The Board discussed the necessity of limiting access for website update.   Selectman Curless made a motion to limit website updates to the present authorized individuals.  Selectman Headley seconded the motion.  The motion passed by a vote of 3-0.

 

The Board authorized refunds as recommended by Linda Ford, Town Clerk/Tax Collector.

 

The Board reviewed correspondence from Martin Carrier, Emergency Management Director, regarding exercise planning/CERT with neighboring community.

 

The Board reviewed a written request from residents to place a stop sign back on Chalk Pond Road.  Selectman Curless summarized the rationale for placing the stop sign on Baker Hill.  The Board will revisit the matter with Chief Korbet and Road Agent Bagley.  The Board will put the matter on the agenda at their next regularly scheduled meeting and invite Chief Korbet and Mr. Bagley to either attend the meeting or provide feedback to the Board.

 

Phillips reviewed the Executive Office 2018 Preliminary Budget on a line item basis.

 

OLD BUSINESS:

The Board discussed scheduling a meeting with Erin Reardon, Right Angle Engineering, to discuss the Library Ramp.  Ms. Reardon was unable to attend an evening meeting as originally requested by the Board.  Phillips was instructed to schedule a meeting with Ms. Reardon for 3:00 on December 11, 2017 and to ask Ms. Reardon to supply supporting documentation as requested to the Board prior to the meeting.

 

The Board discussed the Complete Care Contract and 2017 equipment acquisition.  Linda Ford, Town Clerk/Tax Collector will be replacing the public work station and one work station in her office.  Land Use will be replacing a workstation and a laptop and the Highway will be replacing a laptop.  The equipment will be purchased in 2017 and will be deployed in 2018.  Selectman Curless made a motion to accept the CCI Complete Care contract and authorize Phillips to execute the contract and the acquisition of the necessary equipment as specified.  Selectman Headley seconded the motion which passed by a unanimous affirmative vote.

 

REVIEW OF CORRESPONDENCE:

The Board reviewed correspondence from Carroll “Pete” Thompson protesting his tax bill due to the demolition of a building.  The Board will advise Mr. Thompson in writing of the reason for the assessment (status of the property as of April 1) and advising of the appeal process.

 

SELECTMEN’S COMMENTS:

Selectman Wright discussed non-public sessions under RSA 91-A:4,IV.    Selectman Wright advised that the right-to-know the law does not address who is to attend non-public sessions.  Selectman Wright also discussed the manner in which electronic information is disseminated and associated charges.

 

At 5:47 p.m., Selectman Curless made a motion to continue the meeting to December 5 at 2:00 p.m. in order to conduct performance evaluations in non-public session.

 

At 2:06 p.m. on December 5, 2017, Selectman Curless made a motion to enter into non-public session under RSA 91-A:3, II (a)  in order to conduct perform evaluations.  Selectman Wright seconded the motion.  The motion passed by a vote of 2-0.   Public session resumed at 3:30.  The minutes were not sealed and reflected that performance evaluations were conducted for Chief Jon Korbet and Diego Solimine, Solid Waste Supervisor.

 

There being no further business, the meeting was adjourned.

 

Respectfully submitted,

Elly Phillips/Robert Wright, Jr.