Town of Sutton
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Board of Selectman
April 29, 2019 @ 4:00 p.m.


The meeting was called to order at 4:00 p.m. by Dane Headley, Chair.  Present at the meeting was Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Robert DeFelice, Budget Chair; Marc Hebert, Laura Crawford and Elly Phillips, Town Administrator.


The minutes from April 22, 2019 were approved as written.  The Board reviewed and approved the following manifests:

PAYROLL MANIFEST:  $   10,603.80

VENDOR MANIFEST:    $ 294,579.91


At 5:12 p.m. Selectman Wright made a motion to enter into non-public session under  RSA 91-A:3,II(a) personnel.  Selectman Curless seconded the motion.  The Board was polled with Selectman Headley, Selectman Wright and Selectman Curless voting in the affirmative.    Public Session reconvened at 5:30.  The minutes were not sealed.  The Board discussed the upcoming retirement of Stephen Bagley as well as Mr. Bagley’s significant contributions to the Town.  Staff will gather on 5/15/2019 at 3:00 p.m. to recognize Mr. Bagley on the occasion of his retirement.



The Board approved solar exemptions for the following properties.

Lee and Karen Booker, Map 06-380-154

Eric Kilens, Map 07-797-309



The Board approved an appointment form for Robert Wright Jr. to serve on the  Warner River Management Advisory Committee.  This appointment is subject to final approval by the DES.


The Board noted that the NH Electric Coop provided  Notification of Vegetation Control through VCS.  VGS will be applying herbicide treatment within the COOP powerline right-of-way.  Powerline abutters will be individually notified. The notice will also be published in a State-wide and local publication.  Kearsarge Valley Road and Baker Road have electrical service through the COOP.  Selectman Wright recommended writing to the COOP, noting that they understand the purpose for the treatment, However, the Boards has concerns regarding the treatment’s affect on  bees, crops, drinking water, livestock, children.  A copy of the notification will be given to the Conservation Commission.


The Board accepted a resignation from Jane Williamson as a member of the Conservation Commission.



The Board was advised that the selectmen’s office was receiving inquiries on the sale of tax deeded property.  The Board discussed several methods for conveying property such as auction, sealed bids, or engaging a real estate agent.  The Board discussed the administrative process involved.  The consensus of the Board was that they should adopt a policy for conveyance of deeded property.    The Board agreed to review the properties that have been deeded, look for policies from other towns, with a goal to convey the properties in July/August.


The Board received feedback from Rowell Hill residents in response to the letters that they had sent.   Some of the residents would like to meet with the Board.  Ms. Crawford voiced her assessment of the road conditions.  Selectman Curless is planning a site visit with the Road Agent and Deputy Road Agent (likely this week) and will report back to the board.    Selectman Wright encouraged the Rowell Hill residents to provide written feedback.  Mr. Hebert questioned the timeline for follow up.  At this time, it is unknown as to whether the Town can offer a solution.  Mr. Hebert requested that the Town do additional grading.  Ms. Crawford emphasized that Rowell Hill Road has been problematic for decades.  She also encouraged the Board to coordinate maintenance efforts with New London.    Ms. Crawford also pointed out the topography of the road and inquired about the Town’s ditching schedule.  Ms. Crawford was advised the ditching is scheduled based on inspections which happen on a regular basis.


The Board discussed a recording secretary for planning and zoning.  The Board discussed hiring an outside contractor for the meeting.  The policy of the Town would be to use recordings to draft the minutes.  However, the recordings will not be retained after the written draft is available.


The Board discussed candidates for the 26 Grist Mill Street Committee.  The Committee is to be chaired by Selectman Headley.  Donald Davis and Andrew Jeffrey have volunteered to represent the Historical Society.  Wally Baker would serve as the Conservation Commission representative.  Bob DeFelice volunteered to represent the Budget Committee.  Glenn Pogust and Betsy Forsham have offered to serve as members at large.  A representative from public safety can act as an advisor.    The Board will try to coordinate the meetings every other Monday evening from 3:00-4:00 p.m. beginning May 10, 2019.



The Board noted the following items of correspondence:

LSPA 2018 Annual Report

Lebanon Landfill – the board will follow up with Diego Solimine




The meeting was adjourned at 5:35 p.m.


Respectfully submitted,



Elly Phillips

Town Administrator