June 17, 2019 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman June 17, 2019 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Dane Headley, Chair. Present at the meeting were Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Robert DeFelice, Budget Committee Chair; and Elly Phillips, Town Administrator. The minutes from June 10, 2019 were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 9,869.48 VENDOR MANIFEST: $30,131.65 BUILDING PERMIT: The Board approved a building permit for John Mock, 07-913-304, Route 114, for a shed. NEW BUSINESS: The Board issued the following abatements. Abatement: Richard and Heather Zahn, Map 04-065-340, $33,315.00, Data Bridge error 26 Grist Mill Street, Map 06-427-248, $1,966.00, Tax Exempt Property The Board reviewed an estimate for repairs to the slate roofs at the Library and Pillsbury Memorial Hall. Selectman Wright made a motion to accept the estimate in the amount of $5,750.00 from L&B Roofing for repairs/maintenance at the Pillsbury Memorial Hall and Sutton Free Library as cited in proposal #1037 dated 6/17/2019 subject to proof of insurance prior to initiation of work/payment. Selectman Curless seconded the motion which passed by a unanimous affirmative vote. OLD BUSINESS: The Board executed a Special Counsel Conflict of Interest Waiver and Representation Agreement with Donahue Tucker & Ciandella, PLLC (DTC) for the purpose of negotiating renewal of the town’s Cable Television Franchise Agreement with TDS Communications Corporation. The Board issued correspondence to Charlie Ash regarding utility maintenance on Keyser Street advising that the Select Board is in communication with EverSource regarding the timetable for completion of pole replacement. The Board has advertised and posted on the website seeking volunteers to serve on a Parks and Recreation Committee. The Board reviewed materials pertaining to rules of procedure for Boards. The Board will review materials provided as well as a draft procedure at their next regularly scheduled meeting. At 4:35 p.m. Selectman Wright made a motion to enter into Non-Public Session pursuant to RSA 91-A:3,IIE Consideration of pending claims or litigation which has been threatened in writing or filed by . . .this board. Selectman Curless seconded the motion. The Board was polled with Selectmen Headley, Wright and Curless voting in the affirmative. Public Session resumed at 5:02 p.m. Selectman Wright made a motion to Seal the minutes as they would render a proposed action ineffective. Selectman Curless seconded the motion. The motion passed by a unanimous affirmative vote. Mr. DeFelice reported on progress of the 26 Grist Mill Committee. Roger Wells, Planning Board Chair, met with the committee and discussed addition options including relocating the house on the property. Associated costs were discussed. Mr. DeFelice indicated that it was another creative option for the property. Possible future expansion of the Pillsbury Memorial Hall was also discussed. REVIEW OF CORRESPONDENCE: The Board received an email response to Bruce Kozikowski, RE: ditching/maintenance. Mr. Kozikowski has been scheduled to meet with the Board at their next regularly scheduled meeting along with Adam Hurst, Road Agent. Mr. Hurst will also be meeting with the Board for a regularly scheduled Highway Department monthly update. SELECTMEN’S COMMENTS: Selectman Wright discussed disposal of town-owned property. The Board will provide the Conservation Commission and Planning Board with a listing of tax-deeded properties to receive their feedback prior to arranging an auction of tax-deeded properties. There being no further business, the meeting was adjourned at 5:08 p.m. Respectfully submitted, Elly Phillips Town Administrator