July 8, 2019 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman July 8, 2019 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Dane Headley, Chair. Present at the meeting were Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Robert DeFelice, Budget Chair; Jonathan Korbet, Police Chief; and Elly Phillips, Town Administrator The minutes from July 1, 2019 were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 10,080.99 VENDOR MANIFEST: $111,257.67 DEPARTMENT REPORT: At 4:45 p.m. Police Chief Jonathan Korbet met with the Board for a department update. Chief Korbet provided statistics. Calls for services are up over 42% from last year. Citations (tickets and warnings) are up over 150% from last year. Chief Korbet noted that there is increased police presence for traffic control. Arrests are up 50%. There is a 5% increase from last year in calls to the schools. KRSD High School calls were frequently related to vaping and Middle Schools calls predominantly were for bullying and vaping. Overtime, part-time and SRO staffing was also discussed. NON-PUBLIC SESSION: At 4:57 p.m. Selectman Wright made a motion to enter into non-public session under RSA 91-A:3,II(d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. Selectman Curless seconded the motion. The Board was polled with Selectmen Headley, Wright and Curless voting in the affirmative. Public session reconvened at 5:47 p.m. Selectman Curless made a motion to seal the minutes because it was determined that divulgence of this information likely render a proposed action ineffective. The motion was seconded by Selectman Wright. The roll was called with Selectmen Headley, Selectman Wright and Selectman Curless voting in the affirmative. Robert DeFelice, Budget Chair and KRSD-Municipal Budget Committee Representative met with the Board regarding DOE School Funding. Mr. DeFelice provided a chart showing state data reimbursement identifying ADM, base adequacy, English as a Second Language, free or reduced lunch reimbursement. The data is broken down looking at the district as a whole and then breaks out Sutton’s cost. The chart also shows the actual cost per student by Town. Mr. DeFelice is anticipating additional information from Department of Education and will report in further detail at the next regularly scheduled. Mr. DeFelice reviewed the cost per student and percentage increases/decreases. Mr. DeFelice also discussed investing general fund revenue collected for the school into an interest bearing account. Phillips advised that the general fund does accrue interest will provide the Board with the details of their current banking agreement. Other investment opportunities were discussed. It was noted that the Treasurer should be brought into the discussion regarding investments. Mr. DeFelice provided a rendering of the Pillsbury Memorial Hall with fencing and lighting in keeping with plans proposed by the 26 Grist Mill Committee. The next step for the committee will be to review cost estimates. OLD BUSINESS: The Board reviewed feedback from Town Counsel regarding their proposed Rules of Procedure. A suggested revision to Item 2.6 was: “The Select Board shall form standing or ad-hoc committees to facilitate conducting the business of the Town.” The Board agreed to add the following item: 11. Performance Evaluations to read as follows: “Performance Evaluations for Departments Heads will be conducted in non-public session by the Board by August 31.” The Board will review the rules at their next regularly scheduled meeting and conduct a public hearing to adopt the rules at their meeting that is scheduled for July 22, 2019. The Board along with Robert DeFelice, Budget Chair, reviewed the June 2019 expenditure budget. Selectman Wright questioned the executive printing costs. Phillips responded that line item went over due to the first class mailing of the Town Report. The Board agreed that they wanted to continue mailing the Town Reports. Mr. DeFelice suggested that the town seek feedback on the website from local property owners who do not want to receive the mailing in an effort to reduce postage costs associated with the mailing. The Board also discussed line items for Police Department Overtime and Highway Department Sand and Salt. Capital Improvement Planning was also discussed. REVIEW OF CORRESPONDENCE: The Board noted an email from Joe Eisenberg email complimenting the Highway Department on the nice job they did dealing with a visibility issue within the right-of-way. SELECTMEN’S COMMENTS: Selectman Wright reported on the Legislative Bulletin. There being no further business, the meeting was adjourned at 6:11 p.m. Respectfully submitted, Elly Phillips
