September 17, 2018 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman September 17, 2018 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. Present at the meeting was William I. Curless, Chair; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Diego Solimine, Solid Waste Chair; Jonathan Korbet, Police Chief; Robert DeFelice, Budget Committee Chair; Gail Guertin, Budget Committee, and Elly Phillips, Town Administrator. APPOINTMENTS: At 4:00 p.m. Diego Solimine, Solid Waste Supervisor, presented to discuss is 2019 proposed budget and to discuss new requirements for recycling glass effective September 27, 2018. as specified from the NRRA (Northeast Resource Recovery Association). The NRRA markets recyclables for the towns. Currently the town sends our glass recyclables to New London where it is crushed for road aggregate. NRRA has specified a new host site for our glass recyclables. The new host site will only accept glass jars and bottles. All other glass materials such as porcelain, ceramics, window glass, drinking glasses, Pyrex, mirrors etc. will no longer be accepted for recycling. The price per ton will go up from $30/ton to $35/ton. However, if any loads are contaminated by unacceptable materials, the price will go up to $150.00/ton. To avert potential contamination, glass will be placed in barrels and loaded into a dumpster by Solid Waste staff. Window panes, toilets, sinks etc. will need to go into demolition dumpsters. The town will advertise the new procedures for recycling glass and develop handouts for the solid waste facility. The Board reviewed the 2019 proposed Solid Waste budget on a line item basis. Capital Planning was also reviewed. Increases were budgeted largely due to costs resulting from changes in recycling. Different options for glass recycling were discussed including obtaining or renting a glass crusher, having the highway department assist with transporting glass as well as working with our neighboring towns of Bradford and Warner. Mr. Solimine will research equipment costs and report back to the Board. Phillips will communicate with neighboring towns regarding glass recycling. At 5:00 p.m. Jonathan Korbet, Police Chief, met with the Board to review the Police Department’s proposed 2019 Budget Review. Chief Korbet reported that the only increase proposed were for wages and telephone services. The reason for the increase in telephone services is that the department will be migrating to a VOIT system which will add extra security for monitoring phone calls etc. The new system will also work with New London Dispatch. The reduction in the computer service is do to a one time software cost in 2018. Building maintenance/security were reduced due to a one-time costs. The Police Department will be doing a warrant article for a new cruiser. There will be funds raised from general taxation, but no funds added to the capital reserve based on guidance for the Budget Chair. The Budget Committee/Chair is reviewing the Capital Improvement Plan this year and providing recommendations to the departments. There will be 3,500 added to the Police Department computer capital reserves. The Board reviewed the police department’s proposed Capital Reserve Schedule from 2018 through 2027 as prepared by Robert DeFelice, Budget Chair. Chief Korbet requested approval to expend up to $1500.00 from the Special Duty Revolving Fund in order to purchase a hand held radar unit. The unit is a huge benefit to the department and a community relations tool. The Board approved the acquisition of the hand held radio unit which will be purchased through the Special Duty Revolving Fund. At 5:18 p.m. Selectman Wright made a motion to enter into non public session under RSA 91-A:3, II (a) personnel matters. Selectman Headley seconded the motion. The Board was polled with Selectmen Curless, Headley and Wright voting in the affirmative to enter into non-public session. Public Session resumed at 5:55 p.m. The minutes from the non-public session were not sealed. The Board discussed staffing at the police department. The public session minutes from September 10, 2018 were approved as written. The sealed non-public session minutes from September 10, 2018 were approved as written. REVIEW OF MANIFESTS: The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $10,965.23 VENDOR MANIFEST: $25,925.38 YIELD TAX: The Board Reviewed and approved the following yield taxes: Thomas Family Trust, 09-648-398, OPER 18-439-04-T $1,511.08 Thomas Family Trust, 09-657-288, OPER 18-439-05-T $1,400.25 NEW BUSINESS: Selectman Wright made a motion to table any action on the New Hampshire Public Education Funding Fairness Campaign. The motion was seconded by Selectman Headley and passed by a vote of 3-0 OLD BUSINESS: The Board issued correspondence to the Cemetery Trustees regarding Capital Planning. The Board issued correspondence to Heidi Thoma in recognition of service to the community in the capacity of Sutton Librarian. There being no further business, the meeting was adjourned. Respectfully submitted, Elly Phillips Town Administrator