July 8, 2019 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman July 1, 2019 @ 4:00 p.m. The meeting was called to order at 4:20 p.m. by Dane Headley, Chair. Present at the meeting were: Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Robert DeFelice, Budget Committee Chair; Tom Schamberg, State Representative and Elly Phillips, Town Administrator. The minutes from June 24, 2019 were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 12,470.15 VENDOR MANIFEST: $ 17,187.26 BUILDING PERMIT: The Board approved a building permit for John & Linda Gibson, Map 05-810-583 for a deck. INTENT TO CUT: The Board issued an intent to cut for Benjamin Prime, Map 06-123-424, Corporation Hill Road, for 12 acres out of 20.4. NEW BUSINESS: The Board issued an abatement for John and Allyson Allen, 01-228-503, in the amount of $14,000. The cause of the abatement was assessing data entry error. The Board received the June 2019 Expenditure Report for discussion at their next regularly scheduled meeting. OLD BUSINESS: The Board received a response from DES regarding solid waste disposal/recycling which addressed Sutton Select Board concerns. These concerns were conveyed to the DES, on behalf of the Board, by Representative Thomas Schamberg. The Board issued correspondence to Trinity Bible Church advising that action on their building permit has been deferred pending obtaining a variance from the Zoning Board of Adjustment for wetlands setback for a nonagricultural use. The Board reviewed an edited iteration of their proposed Rules of Procedure. Selectman Curless questioned the need for this level of formality. Citing the adage “If it ain’t broke, don’t fix it.” Selectman Headley responded that it would be helpful for new Selectmen. The Board discussed additional reasons such as: adoption of a procedure was recommended by NHMA, the procedure provided structure for public input and that the procedure facilitated agenda control, order, advance preparation/research and consistency for present and future Boards. Selectman Wright made a motion that the Board adopt the rules of procedure as outlined and presented to the Board subject to legal review. Selectman Curless seconded the motion. The Board discussed dissemination of materials prior to the meeting. The motion passed by a unanimous affirmative vote. At 5:02 p.m. Selectman Wright made a motion to enter into nonpublic session under RSA 91-A:3,II(d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. Selectman Curless seconded the motion. The Board was polled with Selectmen Headley, Wright and Curless voting in the affirmative. Public session reconvened at 5:36 p.m. Selectman Wright made a motion to seal the minutes because it was determined that divulgence of the information likely would render a proposed action ineffective. Selectman Curless seconded the motion. The motion passed by a unanimous affirmative vote. SELECTMEN’S COMMENTS: Selectman Headley asked for Representative Schamberg’s thoughts regarding how the legislature was reacting to the state budget adoption process. Representative Schamberg observed that it was not likely that the budget will be finalized until September. In the meantime, the state will function under a continuing resolution. Mr. DeFelice advised that he is compiling information regarding the KRSD budget to present at the next regularly scheduled meeting. There being no further business, the meeting was adjourned at 5:38 p.m. Respectfully submitted, Elly Phillips Town Administrator