Town of Sutton



5 Corporation Hill Road

Sutton Mills, NH 03221

Board of Trustees October 21, 2019 Special Meeting

Approved Minutes

Board Members Present: Diane O’Neil, Chairperson; Nancy Heckel, Treasurer; Jennifer Call; Yvonne Howard; Diane Lander; Betsy Anderson, Alternate; and Elizabeth Geraghty, Library Director

Call to Order

Chairperson O’Neil called the meeting to order at 7:037 p.m. and then called the roll.

The purposes of this special meeting are (i) to review further the proposed 2020 Library budget and (ii) to discuss presenting the proposed 2020 Library budget to the Board of Selectmen.

Library Director Geraghty discussed two new offsetting changes to the budget.

Library Director Geraghty said that Robert DeFelice, Chair of the Sutton Budget Committee, had come to the Library to discuss the proposed 2020 budget and the building.

Increasing the Library cost per copy to match the Town Hall fee.  The Board Members preferred to leave the Library cost per copy as is because no Town employee helps with finding the pages to copy or the actual copying.

Decreasing the Library custodian cost per hour to match the Town Hall and Police Station cost per hour.  The Board Members noted that the custodians for the Town Hall and the Police Station are administration employees whereas the custodian for the Library is not.  The Board Members suggested that it might be best to hire the same person/company for all Town buildings.

Considering a chair lift instead of a ramp.  This had previously been discussed and it was decided to be physically not feasible.  Also, the person using the chair lift would lose access to the lower level of the library.

Updating the Library to ADA specifications entails (i) building a ramp, railing, and entry to the library, (ii) modifying the bathroom, and (iii) making interior modifications.

As for the ramp, although sketches and designs were previously prepared and thus only a small amount of the monies initially allocated for the project were for engineering costs, the architect, KLG Architecture PLLC, prepared designs from scratch and, consequently, not much is left in the fund.  Also, the Board has not been provided cost estimates for labor and materials in order to prepare a warrant article for this coming Town meeting and the RFP for the ramp, railing, and entry to the Library has yet to be posted.

There currently is $25,000 in the capital reserve fund for modifying the bathroom and making interior modifications.  The Board Members discussed asking between $5,000 and $35,000 be added to the capital fund for updating the bathroom and the Library interior to ADA specifications if nothing further will be done for another year.

Board Member Call and/or Elly Phillips, Town Administrator, will contact KLG Architecture and say to stop, at this time, any further work on the ramp, railing, and entry to the library; the bathroom; and the interior modifications.

Next Meetings

The meeting with the Board of Selectmen is scheduled for 4:30 p.m. on Monday, November 4th.  Board Member Anderson and Library Director Geraghty will present to the Selectmen.  Budget lines item likely to be of interest to the Selectmen are Salaries, Books, and Programs.  All Library Trustees are encouraged to attend the meeting. Board Member Lander will confirm that all Trustees attending the Selectmen meeting will not be considered an official meeting of the Library Board of Trustees.

The meeting with the Chair of the Sutton Budget Committee is scheduled for 6:15 p.m. on Monday, November 18th.  The Board will decide who will present at that meeting at the November 4th Trustees meeting.

The next regular meeting is scheduled for Tuesday November 5, 2019 at 7:00 p.m.


Motion: There being no further business, Board Member Call moved to adjourn the meeting.  Chairperson O’Neil seconded the motion. The motion carried unanimously in the affirmative.  The meeting adjourned at 8:54 p.m.

Respectfully submitted,

Diane M. Lander, Recording Secretary