December 2, 2020 | Librarian BOARD OF TRUSTEES SPECIAL MEETING MINUTES CORRECTED & APPROVED Date of Meeting: Tuesday, November 10, 2020 @ 7:00 pm Board Members Present Nancy Heckel (Chair); Jen Call; Diane Lander; Marcy Vierzen, Yvonne Howard, Betsy Anderson (Alternate), Elizabeth Geraghty (Library Director) Note: This meeting was conducted on ZOOM for all present. Public Present: No members of the public were present for this meeting In light of COVID-19 Concerns and applicable executive and emergency orders, this evening’s Sutton Free Library (SFL) Board of Trustees meeting is being held per the Governor’s Executive Order 2020-04 Section 8, Emergency Order #12 Section 3. CALL TO ORDER: Roll Call, Introduction of Guests The Sutton Free Library Board of Trustees (SFL BOT) meeting was called to order at 7:08 pm by Board Chair Nancy Heckel and roll taken. No members of any households of Trustees or other members of the public were present within listening of this meeting at the beginning of the meeting. Special Meeting Trustees noted that, due to the nature of this meeting designated as a special meeting to review the MOU and the Library Budget specifically, minutes and matters from the October 27th meeting, scheduled in place of the early November meeting due to the election, will be discussed in greater detail at the December 1, 2020 Trustees meeting. Correspondence Library Director Geraghty noted that the only correspondence she received was from the town regarding the travel policy, which she briefly summarized. This town policy applies to employees of the Library. REPORTS Financial/Treasurer’s Report Heckel received the cash from the book sale in the amount of $563, which she will deposit. This money will be applied to the purchase of new books for the Library. Library Director Report Review of MOU The MOU draft was discussed, and Heckel will revise and update according to suggested changes. Board Member Jen Call made a motion to accept the corrections as discussed and noted, and Board Member Yvonne Howard seconded. The motion carried unanimously in the affirmative. Budget Items for the proposed budget for the Library were reviewed line by line. There is a 1.5% increase in the library budget from 2020 to 2021. Expenses regarding greater financial independence of the library were discussed, including time, responsibility, and costs of bookkeeping, as well as an additional two hours per week added on to the position of Library Director to manage those added responsibilities. Additionally, quotes were discussed regarding an alarm system, panic button(s) and cameras, with the security of the library a priority. In the interest of saving money in the 2021 budget, line items such as training had $0 allotted to them. Heckel invited a motion on the library budget. Board Member Vierzen made a motion to approve the revised budget as proposed with the changes discussed. Call seconded the motion. The motion carried unanimously in the affirmative. Upcoming meetings Mon, Nov 16 @ 4pm: Select Board Meeting (Geraghty and Anderson present SFL budget) Mon, Nov 23 @ 6:15pm: Budget Committee Meeting (Geraghty and Trustee) Mon, Nov 30 @ 4pm: Select Board Meeting (Marcy Vierzen will attend) Tues, Dec 1 @ 7pm: SFL Trustee Meeting ADJOURNMENT: With no further business to discuss, Chairperson Heckel invited a motion to adjourn the special meeting. Board Member Vierzen made a motion to adjourn the meeting; seconded by Board Member Call. The motion carried unanimously in the affirmative. The meeting was adjourned at 8:47pm.
