July 18, 2022 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board July 18, 2022 @ 5:00 p.m. Dane Headley, Selectman, opened the meeting at 5:00 p.m. with the Pledge of Allegiance. Present at the meeting were: Dane Headley, Chair; Michael McManus, Selectman; Wally Baker, Jr., Selectman; Adam Hurst, Road Agent; Tom Schamberg, State Representative; Jeff and Kathy Sercel, Johnathan Grenier, Ryan Hall and Elly Phillips, Town Administrator. APPOINTMENTS: Selectman Headley announced the bid opening for the Grist Mill parking area. The bids were as follows: Charlestown Maintenance LLC Construction: $105,000 Lighting: $45,000 Total: $150,000 KA Stevens & Son Construction: $61,329 Lighting: $26,198 Total: $87,527 Hall’s Excavation Inc. Construction: $92,740 Lighting: $27,960 Total: $120,700 A question was raised regarding the addendum. It was noted that the addendum was included with the Hall’s Excavation Bid only. Phillips will follow up on whether or not the addendum is required to complete the bid. Selectman Headley advised that the bids will be submitted to the project manager, Mike Vignale for review and the Town will respond to the bid after receiving Mr. Vignale’s input. At 5:40 p.m. Selectman Headley opened the continued Public hearing pursuant to RSA 674:41-I(c) to consider whether to grant a building permit for Jeffrey and Kathy Sercel, Trustees of the Sercel Revocable Trust, Map 03-934-262, with access to the lot via a Class VI portion of Eaton Grange Road West in Sutton, New Hampshire. There were no members of the public present. Selectman Headley noted that Board considered the matter at their meeting that was conducted on July 11, 2022 and reviewed an Agreement and Notice of Limitations on the Town of Sutton’s Responsibility and Liability Pursuant to RSA 674:41. The Board approved the building permit for the Sercel’s subject to the recordation of the Agreement and Notice of Limitations on the Town of Sutton’s Responsibility and Liability. The Board and the Sercel’s executed the agreement. The Board reviewed current use matters and building permit requirements with Mr. and Mrs. Sercel. At 5:54 p.m. Selectman McManus made a motion to enter into Non-Public Under RSA 91-A:II(a) Personnel. Selectman Baker seconded the motion. The Board was polled with the Selectmen Headley, Baker, and McManus voting in the affirmative. Public session resumed at 6:02 p.m. Selectman Headley moved to seal the minutes as they pertained to personnel. Selectman McManus seconded the motion. The motion passed by a unanimous affirmative vote. The Board discussed the runoff problem on the Call property. Repair strategies were reviewed. The Board agreed that they will enter into a water turnout easement with Ms. Call. The Board discussed turnaround easements and will review turnarounds throughout town and update easements. Rebecca Rowe cancelled her meeting with the Select Board. At the request of Ms. Rowe, Phillips was instructed to follow up on behalf of the board. The minutes from July 11, 2022 were approved as written. The Board reviewed and approved the following manifests: Vendor Manifest: $83,518.63 Payroll Manifest: $14,034.71 BUILDING PERMIT: The Board reviewed and approved the following building permits: Crown Castle, 03-406-095, Eaton Grange Road, Replace Antennas, add five antennas and upgrade equipment. Amy & Ned Hall, 04-578-390, Brown Road, for a standby generator. Zachary Boulerice, 06-669-445, Baker Hill Road, for a ground mounted solar array. Harkins Revocable Trust, Map 04-244-418, Meetinghouse Hill Road, for a home. INTENT TO CUT: The Board issued an intent to cut for Peacock Hill LLC, 01-173-097, East Sutton Road, for ninety acres out of 99. OLD BUSINESS: The Board reviewed a draft contract for cleanup of Map/Lot 01-407-067 (formerly known as the Stotler property) and with Benny’s Auto & Hauling, LLC and will incorporate suggested revisions. Phillips and Counsel will finalize the terms of the contract. The Board received background information regarding the weight restriction ordinance on Gile Pond Road. Chief Korbet recommended that the current ordinance be rescinded and provided suggested language for a new ordinance for Gile Pond Road. The Board will review the information and discuss the matter at their next regularly scheduled meeting. NEW BUSINESS: Selectman McManus moved to approve agreement amendment (#1) with Nobis Engineering for engineering construction, observation and administration services for the Peacock Hill Cluster Subdivision. Selectman Headley seconded the motion. The motion passed by a vote of 2-0. Selectman Headley executed the agreement on behalf of the Board. SELECTMEN’S COMMENTS: The Board discussed fuel prices and the potential for municipal solar power. There being no further business, the meeting was adjourned at 6:13 p.m. Respectfully submitted, Elly Phillips, Town Administrator