October 30, 2017 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman October 30, 2017 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Robert Wright, Jr., Chair. Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Robert DeFelice, Municipal Budget Committee, Patricia McMahon, and Elly Phillips, Recording Secretary. At 4:14 p.m. Selectman Curless made a motion to enter into non-public session under RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee in order to conduct performance evaluations for department heads and to review department head performance evaluations for staff. Selectman Wright seconded the motion. The Board was polled with Selectman Wright and Selectman Curless voting in the affirmative. Public session resumed at 5:00 p.m. Selectman Curless made a motion to seal the minutes regarding personnel. Selectman Wright seconded the motion. The motion passed by a unanimous affirmative vote. At 5:00 p.m. Patricia McMahon met with the Board to discuss the vacancy on the Board of Selectman. Selectman Wright reviewed the criteria the Board was using in the selection process. Candiates for the vacancy were those that had previously served as a Selectperson as well as those currently serving on a Town Board for a period of two years or more. The appointment to fill the vacancy would be until the next Town Meeting. Ms. McMahon discussed her previous experience serving as a representative as well as a Selectman. Ms. McMahon said that she believed in the Town and would be glad to help. She advised that she would be available for the scheduled Selectboard meetings. Selectman Wright reiterated the importance of acting as a Board, achieving consensus and expressing differences of opinions in a civil manner. It was noted that the Board’s priority at this time was drafting the 2018 budget. There was also a discussion of the KRSD budget. Selectman Curless expressed a preference for filling the vacancy by December 1, 2017. Selectman Wright agreed with this goal. At 5:52 Selectman Curless made a motion to enter into non-public session under RSA 91-A:3,II(a) (personnel) in order to conduct a performance evaluation for Elly Phillips, Town Administrator. Selectman Wright seconded the motion. The Board was polled with Selectman Wright-yes; Selectman Curless-yes. Public Session resumed at 5:58 p.m. The minutes from October 23, 2017, Public and Non-Public, were approved as written. The non-public minutes remain sealed. REVIEW OF MANIFESTS: The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 11,625.93 VENDOR MANIFEST: $409.380.24 BUILDING PERMITS: The Board reviewed and approved the following building permits: Crown Atlantic Company, LLC, 08-369-498, Summit Road, for a generator KRSD High School, 05-505-365, North Road for oil to gas conversion INTENT TO CUT: The Board reviewed and approved the following intent to cut: Woodlot and Grange, 01-338-510, 32 acres out of 232 (for a supplemental). OLD BUSINESS: A meeting will be scheduled with Selectman Curless, Heidi Thoma, Librarian, Roger Wells, and Walter Baker, Jr. to discuss the “next steps” for the Library Ramp. There being no further business, the meeting was adjourned at 6:00 p.m Respectfully submitted, Elly Phillips Town Administrator