March 20, 2017 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH 03221 Board of Selectman Meeting Minutes of March 20, 2017 The meeting was called to order at 4:00 p.m. by Walter Baker, Jr., Chair. Present at the meeting was Walter Baker, Jr., Chair; Robert Wright, Jr., Selectman; William I Curless Selectman and Elly Phillips, Recording Secretary. Selectman Baker discussed the rules of procedure for conducting Selectmen’s Meetings reminding those present that if an individual wishes to speak at a meeting, they need to make an appointment to be put on the agenda. Selectman Baker made a motion that the Board follow procedure and anyone that wishes to meet with them makes and appointment with a specific item to discuss. The motion was seconded by Selectman Curless. The motion passed by a vote of 3-0. Selectman Baker made a motion to elect Selectman Wright as Chair for a term until March 2018. Selectman Curless seconded the motion. The motion passed by a vote of 2-0 with Selectman Wright abstaining from the vote. The Board member will serve on committees as follows: Selectman Wright: Budget Committee Ex-Officio Selectman Curless: Planning Board Ex-Officio Selectman Baker: Conservation Commission – Member The minutes from the meeting of March 13, 2017 were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $11,796.46 VENDOR MANIFEST: $29,418.42 BUILDING PERMITS: The Board approved a building permit for William & Sherry Farley, 08-560-008, Poor Farm Road, for a Sun Room. NEW BUSINESS: The Board discussed the Notification of Write-in Candidates process. The Board of Selectmen are designated to notify the elected official and determine whether or not they wish to serve. Selectman Baker made a motion to delegate notification of write-in candidates to the Town Administrator. Selectman Curless seconded the motion. The motion passed by a vote of 3-0. Selectman Wright will follow up with the Budget Committee to charge a Chair and determine the direction the Budget Committee wish to go to fill the vacancies. The Board will advertise vacancies if the official who is elected by write-in chooses not to serve. The Board executed DRA Form MS-232 – Report of Appropriations Actually Voted. The Board issued Pole Licenses for Eversource to be placed on file with Linda Ford, Town Clerk/Tax Collector. OLD BUSINESS: As a follow-up to their correspondence, New London Bridge Christian Fellowship has made an appointment to meet to review assessing issues on Map 06-750-420. The Board discussed the voting process and reviewed the Town Meeting Warrant votes. REVIEW OF CORRESPONDENCE: The Board noted correspondence from CNHRPC regarding the following items: Transportation Data Collection Program – 2017 (to be referred to the Road Agent). The Board will provide Stephen Bagley, Road Agent, with a list of roads that they felt might be of interest. CNHRPC FY 2019-2028 Ten Year Plan Update Notice (noted) SELECTMEN’S COMMENTS: Selectman Curless reported on a property located at 04-312-111 that appears to have non-permitted construction activity. The property will be referred to the Building Inspector for review. Non-permitted construction activities at 06-421-234 also will be referred to the building inspector. There being no further business, the meeting was adjourned at 5:12 p.m. Respectfully submitted, Elly Phillips