Budget Committee Meeting Minutes 1/9/2017

TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street
Sutton Mills, NH 03221

Budget Committee
Meeting Minutes of January 9, 2017 6:00 p.m.

Committee Members Present: John Silverberg, Chairperson; Andrew Palmer; Steven Hamilton; Robert DeFelice; Richard Benson

Ex-Officio Present: Robert Wright, Jr.

Others Present: Elly Phillips, Town Administrator; Walter Baker, Selectman; William Curless, Board Member, Board of Selectman

1. Call to Order Regular Meeting

Chairman Silverberg called the meeting to order at 6:02 p.m.

2. Approval of Minutes of Regular Meeting of December 19th, 2016

The Minutes were discussed. The only correction to be made was on page 7, paragraph 4, replace “borrow” with rent”.

MOTION: Committee Member DeFelice moved to approve the December 19th, 2016 Regular Meeting Minutes, as amended. It was seconded by Committee Member Benson. The motion carried. (6-0)

3. Meeting

A. Selectman/Administration/Revenue – 6:15 m.

Chairman Silverberg distributed the New Hampshire Public Deposit Investment Pool Monthly Summary, summary of Dec. 2016, to the Committee Members. Two changes had to be made to reflect the actual budget, in accordance with the spending that occurred during 2016:

1038800001 – FBO TTF, 1959 BRIDGES CRF – From $208,513.80 to $108,513.80

($100,000 was spent on the Hominy Pot Bridge)103880012 – FBO TTF, 1998 HWY/GRG/ADD CRF – From $100,721.12 to $721.12

($100,000 was spent on the Sand Shed)

MOTION: Ex-Officio Wright moved to approve the change to Line Item 1038800001 – FBO TTF, 1959 Bridges CRF, from $208,513.80 to $108,513.80. It was seconded by

Committee Member DeFelice. The motion carried. (6-0)

MOTION: Ex-Officio Wright moved to approve the change to Line Item 103880012 – FBO TTF, 1998 HWY/GRG/ADD CRF, from $100,721.12 to $721.12. It was seconded by Committee Member DeFelice. The motion carried. (6-0)

Chairman Silverberg mentioned that Ms. Elly Phillips requested the Committee Members to create the 2016 Annual Report, and that he has started to work on it, but hasn’t gotten very far. He inquired the Committee Members for any suggestions they may have, in terms of important things to write about and to mention. Committee Member DeFelice stated that the Committee will be thanking all of the Departments for their continuous effort. Ex-Officio Wright suggested also thanking Committee Members who were departing the Committee this year. Ms. Phillips offered to include that in the letter from the Board of Selectman.

Chairman Silverberg reminded that 3 Members of the Committee need to be replaced, and that the elections were coming up. The first day to file for a position is Wednesday, January 25th, 2017, with the closing date being Friday, February 3rd, 2017.

Ms. Phillips presented information regarding the budget. The following line items were discussed:

Executive Office

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4130-101	Ex Selectman Salary	$7,500	$7,500		$7,500
1-01-4130-102	Ex Town Administrator Salary	$52,017	$52,016	$1	$51,038
1-01-4130-103	Ex Secretary & Clerk Wages	$24,500	$22,900	$2,401	$24,500
1-01-4130-104	Ex Accrued Vacation Time	$982		$982
1-01-4130-110	Ex Financial Manager
1-01-4130-210	Ex Health Insurance	$31,284	$28,946	$2,338	$47,912
1-01-4130-341	Ex Telephone	$3,400	$3,198	$202	$2,500
1-01-4130-390	Ex Other Professional Services	$3,500	$5,629	($2,129)	$4,500
1-01-4130-391	Ex Computer	$14,000	$14,775	($775)	$16,000
1-01-4130-505	Ex Equipment Maintenance	$1,000	$501	$499	$1,000
1-01-4130-550	Ex Printing Costs	$6,750	$6,416	$334	$6,750
1-01-4130-555	Ex Advertising	$500	$138	$362	$500
1-01-4130-560	Ex Dues/Conf/ Publications	$2,200	$1,902	$298	$2,200
1-01-4130-620	Ex Office Supplies	$1,250	$1,077	$173	$1,250
1-01-4130-625	Ex Postage & Envelopes	$800	$798	$2	$800
1-01-4130-631	Ex Mileage Reimbursement	$500	$23	$477	$500
1-01-4130-740	Ex Office Equipment	$250	$111	$139	$250
1-01-4130-800	Ex Historical Records
TOTAL		$150,433	$145,129	$5,304	$167,200

Chairman Silverberg inquired whether the 3% cost-of-living increase was reflected in the salaries. Ex-Officio Wright reminded the Committee that their purview was an

across-the-board raise, rather than individual merit increases. It was pointed out that factors to be taken into consideration are that the figures discussed this evening will not include the 3% increase, as well as the 53/52 week difference.

Ms. Phillips discussed the difference in health insurance, and that both the plans and those covered by insurance had been changed. Ex-Officio Wright educated the Committee regarding the new insurance plans available for the Town.

Ms. Phillips pointed out that the reason for the overage in Line Item 1-01-4130-390, Ex Other Professional Services, was due to both timber services needed, as well as the mapping of Town Tax Maps, which were both unanticipated expenses. She did admit that she would feel comfortable with the Committee adjusting the figure from $4,500 to $3,500, which was budgeted in 2016.

Ms. Phillips went on to explain that on Line Item 1-01-4130-391, Ex Computer, there are new plans in the works to cut costs. Therefore, she would have no problem bringing the $16,000 request back down to $14,000, as previously budgeted.

MOTION: Ex-Officio Wright moved to approve the proposed budget for Executive Office with the changes to Line Item 1-01-4130-390, Ex Other Professional Services, from $4,500 to

$3,500, as well as the change to Line Item 1-01-4130-391, Ex Computer, from $16,000 to

$14,000. It was seconded by Committee Member DeFelice. The motion carried. (6-0)

The following line items were then discussed:

Financial Administration

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4150-101	Town Clerk Wages	$34,002	$34,002		$34,002
1-01-4150-102	FA Dpty Tx Coll/Tn Clerk Wages	$6,000	$5,190	$810	$11,060
1-01-4150-103	Tax Collector Wages
1-01-4150-313	FA Recording Fees	$800	$331	$469	$800
1-01-4150-341	FA Telephone	$1,500	$970	$530	$1,957
1-01-4150-390	FA Legal Fees	$500		$500	$500
1-01-4150-391	FA Mortgage Research	$900	$557	$343	$900
1-01-4150-505	FA Equipment Maintenance	$3,500	$1,669	$1,831	$3,500
1-01-4150-550	FA Printing	$2,000	$1,676	$324	$1,750
1-01-4150-560	FA Dues/Conf/ Publications	$2,750	$1,777	$973	$2,750
1-01-4150-620	FA Office Supplies	$2,500	$4,088	($1,588)	$2,500

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4150-625	FA Postage & Envelopes	$7,500	$7,498	$2	$5,000
1-01-4150-630	FA Professional Services	$300	$64	$236	$100
1-01-4150-631	FA Mileage Reimbursement	$800	$709	$91	$800
TOTAL		$63,052	$58,531	$4,521	$65,619

Ms. Phillips discussed Line Item 1-01-4150-101, Town Clerk Wages, and the fact that the Town Clerk had requested a pay increase. She brought up the fact that the Selectman had agreed to increase her wages to $35,500. Chairman Silverberg reminded the Committee that the Town Clerk’s wages can be voted on at the public hearing, so that will be handled then.

The following line items were then discussed:

Financial/Executive

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4151-103	FA Deputy Treasurer Salary	$100	$100		$100
1-01-4151-104	FA Treasurer Salary	$5,000	$5,198	$198	$5,100
1-01-4151-105	FA Budget Comm Sec Wages	$750	$362	$388	$750
1-01-4151-190	FA Budget Committee	$200	$94	$107	$200
1-01-4151-301	FA Auditing Services	$10,500	$9,700	$800	$12,000
1-01-4151-341	FA Telephone DSL/Fax	$750	$642	$108	$900
1-01-4151-931	FA Computer	$2,000	$2,000		$2,000
1-01-4151-625	FA Postage & Envelopes	$1,000	$984	$16	$1,000
1-01-4151-630	FA Bank Service Charges	$400		$400	$400
1-01-4151-631	FA Mileage Reimbursement	$1,000	$738	$262	$1,000
TOTAL		$21,700	$19,817	$1,883	$23,450

Ms. Phillips discussed Line Item 1-01-4151-104, FA Treasurer Salary, stating that a new Treasurer has been hired with the agreed amount of $5,000. So that can be adjusted on the budget from $5,100 to $5,000.

MOTION: Ex-Officio Wright moved to approve the proposed budget for both Financial Administration and Financial/Executive, with the change to Line Item 1-01-4151-104, FA Treasurer Salary, from $5,100 to $5,000. It was seconded by Committee Member DeFelice. The motion carried. (6-0)

The following line item was then discussed:

Revaluation of Property

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4152-100	RP Appraisal Services	$10,000	$12,441	($2,441)	$12,000
TOTAL		$10,000	$12,441	($2,441	$12,000

Judicial & Legal Expenses

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4153-200	JL Expenses & Services	$18,500	$17,926	$574	$15,000
1-01-4153-300	JL Claims / Deductions	$5,000	$719	$4,281	$2,500
TOTAL		$23,500	$18,646	$4,854	$17,500

MOTION: Committee Member DeFelice moved to approve the budgets for Revaluation of Property and Judicial & Legal Expenses, as presented. It was seconded by

Committee Member Hamilton. The motion carried. (6-0).

The following line items were then discussed:

Personnel Administration

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4155-214	PA Contingency Insurance	$2,500		$2,500	$2,500
1-01-4155-215	PA Group Ins – Life/D/S-L	$7,000	$5,684	$1,316	$7,000
1-01-4155-216	PA Group Ins – Dental	$7,578	$6,264	$1,314	$7,397
1-01-4155-220	PA FICA	$37,163	$34,560	$2,603	$36,619
1-01-4155-225	PA Medicare	$11,964	$10,564	$1,400	$12,304
1-01-4155-226	PA Salary Contingency

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4155-230	PA Police Retirement Contrib	$59,539	$47,677	$11,862	$38,618
1-01-4155-231	PA Highway Retirement Contrib	$12,236	$11,926	$310	$12,236
1-01-4155-232	PA Executive Retirement Contrib	$2,651	$2,601	$50	$2,651
1-01-4155-233	PA Financial Retirement Contrib	$1,700	$1,700		$1,925
1-01-4155-234	PA Planning / Zoning Retirement				$2,985
TOTAL		$142,331	$120,976	$21,355	$126,235

Ms. Phillips pointed out that after the public hearing, once the wages are adjusted, these numbers will adjust, as well. She offered that she will provide numbers to the Committee detailing the worst-case scenario.

The following line items were then discussed:

Planning and Zoning

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4191-101	PB Land Use Coordinator	$29,000	$25,614	$3,386	$33,000
1-01-4191-102	PB Professional Services	$6,000	$3,116	$2,884	$6,000
1-01-4191-103	P/Z Recording Secretary
1-01-4191-313	PB Recording Fees	$500	$176	$324	$750
1-01-4191-341	PB Telephone	$1,150	$935	$215	$1,150
1-01-4191-550	PB Printing	$550	$120	$430	$550
1-01-4191-555	PB Notices	$1,500	$1,265	$235	$1,500
1-01-4191-560	PB Dues/Conf/ Publications	$800	$177	$623	$800
1-01-4191-565	PB Computer	$1,200	$1,108	$92	$1,200
1-01-4191-620	PB Office Supplies	$550	$250	$300	$550
1-01-4191-625	PB Postage	$650	$500	$150	$650

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4191-631	PB Mileage Reimbursement	$600	$100	$500	$600
1-01-4192-313	ZB Recording Fees
1-01-4192-555	ZB Advertising
1-01-4192-565	ZB GIS Mapping
1-01-4192-625	ZB Postage
1-01-4192-670	ZB Books & Periodicals
TOTAL		$42,500	$33,360	$9,140	$46,750

Ms. Phillips indicated that there is a new line item, 1-01-4191-103, P/Z Recording Secretary, on the budget, and requested that the Committee recommend $2,500, which would pay for 4 hours per week, starting in March. She detailed the benefits of bringing on this new position, and said that she desired Victoria O’Connor, the current Recording Secretary for the Budget Committee, to take on the role.

MOTION: Committee Member DeFelice moved to approve the proposed budget for both Personnel Administration and Planning and Zoning, with the addition of Line Item

1-01-4191-103, P/Z Recording Secretary, proposing the recommended amount of $2,500. It was seconded by Committee Member Hamilton. The motion carried. (6-0)

The following line items were then discussed:

General Gov’t Buildings

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4194-101	GG Custodial Wages	$4,500	$3,692	$808	$5,000
1-01-4194-410	GG Electricity	$2,750	$2,437	$313	$2,500
1-01-4194-411	GG Heating Fuel	$10,500	$7,722	$2,778	$10,000
1-01-4194-430	GG Repairs & Maintenance	$7,000	$5,327	$1,673	$8,000
1-01-4194-600	GG Supplies	$1,000	$910	$90	$1,000
TOTAL		$25,750	$20,088	$5,662	$26,500

Ms. Phillips informed the Committee that, in terms of Line Item 1-01-4194-101, GG Custodial Wages, the Town will be utilizing a new snow removal person to take care of Town Hall, the parking lot at the Police Department, and the parking lot across from the bridge.

Committee Member DeFelice requested that this service become its own line item on next year’s budget.

MOTION: Ex-Officio Wright moved to approve the budget for General Gov’t Buildings, as presented. It was seconded by Committee Member Hamilton. The motion carried. (6-0).

The following line items were then discussed:

Cemeteries

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4195-100	CM Cemetery Services	$14,000	$9,655	$4,345	$14,000
TOTAL		$14,000	$9,655	$4,345	$14,000

Insurance

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-01-4196-250	IN Unemployment Insurance	$3,200	$692	$2,508	$1,500
1-01-4196-260	IN Workers Compensation	$38,000	$32,869	$5,131	$35,000
1-01-4196-300	IN Property / Liability	$29,500	$27,609	$1,891	$29,500
1-01-4196-301	IN Insurance Expense – Misc.	$1,000		$1,000	$1,000
1-01-4196-302	IN Safety Committee	$800		$800	$800
1-01-4196-303	Hazmat Cleanup Dues
TOTAL		$72,500	$61,170	$11,330	$67,800

Ads & Regional Associations

Account #

Account Name

2016 Budget

2016 Actual (as of 1/9)

Variance Under (Over)

2017 Budget Com.

1-01-4197-100

AR CNH Reg

Planning Assoc Dues

$2,032

$2,033

($1)

$2,033

TOTAL

$2,032

$2,033

($1)

$2,033

Police Department

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4210-101	PD Full Time Wages	$143,831	$93,419	$50,412	$99,100

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4210-102	PD Part Time Wages	$18,000	$2,560	$15,440	$18,000
1-02-4210-103	PD Special Duty Wages	$8,000	$2,590	$5,410	$1
1-02-4210-104	PD Building & Grounds	$2,000	$1,719	$282	$4,570
1-02-4210-106	PD On Call Wages	$6,000	$4,936	$1,064	$6,000
1-02-4210-107	PD Overtime Wages	$10,000	$14,265	($4,265)	$11,000
1-02-4210-108	PD Police Chief Salary	$57,865	$59,404	($1,539)	$61,736
1-02-4210-109	PD Part Time Secretary	$25,949	$25,957	($8)	$24,901
1-02-4210-210	PD Health Insurance	$137,028	$108,123	$28,905	$96,782
1-02-4210-320	PD Court Representation	$1,200		$1,200	$1,200
1-02-4210-321	PD Court Witness Fees	$100	$243	($143)	$100
1-02-4210-341	PD Telephone	$7,000	$7,043	($43)	$7,000
1-02-4210-390	PD Computer Services	$5,500	$4,117	$1,383	$5,500
1-02-4210-391	PD Animal Control Expenses	$350	$273	$77	$350
1-02-4210-410	PD Electric	$2,000	$1,895	$105	$2,000
1-02-4210-414	PD LP Gas	$3,000	$1,899	$1,101	$3,000
1-02-4210-430	PD Bldg Maintenance	$2,500	$14,160	($11,660)	$3,000
1-02-4210-560	PD Dues/Conf/ Publications	$5,000	$5,775	($775)	$5,500
1-02-4210-561	PD Training	$3,500	$771	$2,729	$3,500
1-02-4210-563	PD Calea
1-02-4210-620	PD Office Supplies	$4,000	$3,703	$297	$4,000
1-02-4210-621	PD Investigative Supplies	$8,000	$2,579	$5,421	$7,000
1-02-4210-625	PD Postage	$400	$243	$157	$400
1-02-4210-631	PD Mileage	$500	$513	($13)	$500
1-02-4210-632	PD Cruiser Lease/Equip	$7,950	$37,854	($29,904)	$7,950

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4210-635	PD Cruiser Fuel	$9,000	$5,899	$3,101	$9,000
1-02-4210-660	PD Crusier Repair/ Maintenance	$6,500	$3,579	$2,921	$5,500
1-02-4210-692	PD Uniforms	$3,000	$3,060	($60)	$3,000
TOTAL		$478,173	$406,579	$71,594	$390,590

Ms. Phillips discussed Line Item 1-02-4210-101, PD Full Time Wages, and stated that the Sergeant received a merit raise. She suggested that the budget proposed reflect $101,155, rather than $99,100 to reflect this raise.

Ms. Phillips noted that Line Item 1-02-4210-104, PD Building & Grounds, could be adjusted from $4,570 to $2,500, because the difference is already accounted for in Line Item

1-02-4210-109, PD Part Time Secretary, which should actually reflect $25,300 rather than

$24,901.

MOTION: Ex-Officio Wright moved to approve the budgets for Cemeteries, Insurance, Ads & Regional Associations, and Police Department, with the adjustments of Line Item

, PD Full Time Wages, from $99,100 to $101,155; Line Item 1-02-420-104, PD Building & Grounds, from $4,570 to $2,500; and Line Item 1-02-4210-109, PD Part Time Secretary, from $24,901 to $25,300. It was seconded by Committee Member The motion carried. (6-0).

Much discussion was had amongst the Committee Members regarding the cost of living adjustments, and how they affected the budget.

The following line items were then discussed:

Ambulance

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4215-001	AM Sutton Rescue Squad	$6,500	$6,500		$13,000
1-02-4215-002	AM Support Ambulance	$1,200		$1,200	$1,200
1-02-4215-003	AM New London Ambulance	$57,636	$57,636		$60,518
TOTAL		$65,336	$64,136	$1,200	$74,718

Building Inspection

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4240-100	BI Bldg Inspection Services	$8,000	$4,994	$3,007	$6,500
1-02-4240-101	Wetlands Inspection	$1,000	$1,550	($550)	$1,300
TOTAL		$9,000	$6,544	$2,457	$7,800

Emergency Management

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4290-100	EM Emer Manage Services	$300	$300		$300
1-02-4290-610	EM Emer Manage Expenses	$1,000		$1,000	$1,000
TOTAL		$1,300	$300	$1,000	$1,300

Dispatching Services

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-02-4299-100	DS Dispatching Services	$24,605	$24,605		$22,842
1-02-4299-101	DS Dispatch Red Phone
1-02-4299-102	DS Reverse E- 911
TOTAL		$24,605	$24,605		$22,842

Highway Department

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-03-4312-101	HD Wages	$244,725	$249,646	($4,921)	$252,066
1-03-4312-102	HD Part Time Labor	$1,500		$1,500	$1,500
1-03-4312-103	HD Part Time Mechanic	$500	$500		$500
1-03-4312-104	HD Overtime Wages	$25,000	$19,605	$5,395	$33,000
1-03-4312-105	HD Part Time Secretary	$1,500	$876	$624	$1,500

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-03-4312-210	HD Health Insurance	$105,390	$108,066	($2,676)	$105,390
1-03-4312-341	HD Telephone	$2,200	$2,243	($43)	$2,700
1-03-4312-390	HD Other Professional Services	$14,000	$12,234	$1,767	$14,000
1-03-4312-391	HD Radio Repairs/Purch/ Lease	$800	$160	$640	$200
1-03-4312-410	HD Electricity	$3,500	$3,469	$31	$3,500
1-03-4312-411	HD Heating Oil	$14,000	$7,341	$6,659	$14,000
1-03-4312-414	HD LP Gas
1-03-4312-430	HD Bldg Repairs/ Maintenance	$3,200	$2,402	$798	$3,300
1-03-4312-560	HD Dues/Conf/ Publications & AD	$150	$115	$35	$150
1-03-4312-570	HD Equipment Rental	$14,000	$17,075	($3,075)	$14,000
1-03-4312-631	HD Mileage Reimbursement	$200	$113	$87	$200
1-03-4312-636	HD Vehicle Fuel	$45,000	$25,707	$19,293	$45,000
1-03-4312-660	HD Vehicle Repair/ Maintenance	$16,000	$12,228	$3,772	$16,000
1-03-4312-661	HD Oil & Filters	$5,000	$3,842	$1,158	$5,000
1-03-4312-662	HD Tires	$6,000	$5,843	$157	$6,000
1-03-4312-680	HD Materials & Supplies	$4,000	$2,985	$1,015	$4,000
1-03-4312-681	HD Cutting Edges	$6,000	$5,245	$755	$6,000
1-03-4312-682	HD Equip Repair/ Maintenance	$13,000	$6,896	$6,104	$13,000
1-03-4312-683	HD Chains	$5,000	$1,730	$3,270	$5,000
1-03-4312-730	HD Culverts	$6,000	$3,680	$2,320	$6,000
1-03-4312-741	HD Hand Tools	$1,000	$106	$894	$1,000
1-03-4312-742	HD Shop Equipment	$1,000	$40	$960	$1,000
1-03-4312-801	HD Sand & Salt	$70,000	$70,387	($387)	$70,000
1-03-4312-802	HD Gravel	$20,000	$8,146	$11,854	$20,000
1-03-4312-803	HD Asphalt Products	$4,000	$1,709	$2,291	$4,000
1-03-4312-804	HD Signs	$1,000	$270	$730	$1,000

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-03-4312-805	HD Liquid Calcium Chloride	$100		$100	$100
TOTAL		$633,765	$572,659	$61,106	$641,765

Ms. Phillips indicated that she takes recommendations from the Highway Department regarding proposed budgets. In terms of Line Item 1-03-4312-101, HD Wages, she stated that she wants to recalculate it, since Chairman Silverberg pointed out that there are two new employees and that he’s concerned about going over budget. She recommended that the Committee revisit this line item.

MOTION: Ex-Officio Wright moved to approve the budgets for Ambulance, Building Inspection, Emergency Management, Dispatching Services, and Highway Department, as presented. It was seconded by Committee Member Palmer. The motion carried. (6-0).

Further discussion was held regarding the cost-of-living increase issue. It was suggested that next year the Board of Selectman meet with the same Departments as the Budget Committee does, on the same nights, so that the numbers can be calculated simultaneously.

The following line items were then discussed:

Bridges

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-03-4313-610	Bridge Expenses	$3,000		$3,000	$3,000
TOTAL		$3,000		$3,000	$3,000

Street Lighting

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-03-4316-610	SL Street Lighting Expenses	$8,000	$7,477	$523	$7,500
TOTAL		$8,000	$7,477	$523	$7,500

MOTION: Committee Member DeFelice moved to approve the budgets for Bridges and Street Lighting, as presented. It was seconded by Committee Member Hamilton. The motion carried. (6-0).

The following line items were then discussed:

Solid Waste Disposal

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-04-4324-101	SW Wages	$65,000	$66,359	($1,359)	$65,000
1-04-4324-210	SW Health Insurance
1-04-4324-341	SW Telephone	$600	$412	$188	$600
1-04-4324-390	SW Water Testing	$2,500	$2,170	$330	$2,500
1-04-4324-391	SW Ash Storage/ Disposal/Tests
1-04-4324-410	SW Electricity	$2,400	$1,809	$591	$2,400
1-04-4324-411	SW Diesel	$1,200	$533	$647	$1,200
1-04-4324-560	SW Dues/Conf/ Publications	$500	$129	$371	$500
1-04-4324-630	SW Maintenance/ Supplies	$2,000	$110	$1,890	$2,000
1-04-4324-640	SW Uniforms	$500	$71	$429	$500
1-04-4324-651	SW Safety Equipment	$500		$500	$500
1-04-4324-691	SW Operator Certification	$300	$137	$163	$300
1-04-4324-705	SW Repairs	$5,000	$2,242	$2,758	$5,000
1-04-4324-799	SW Lagoon Maintenance	$2,000	$1,878	$122	$2,000
1-04-4324-801	SW Demo Dumpster/ Tipping Fee	$18,000	$18,348	($348)	$18,000
1-04-4324-802	SW Electronic Recycling	$3,500	$4,100	($600)	$3,500
1-04-4324-803	SW Newspaper Containers
1-04-4324-804	SW Hazardous Waste	$1,300	$1,100	$200	$1,300
1-04-4324-805	SW Cardboard/ Plastic	$7,000	$9,214	($2,214)	$7,000
1-04-4324-806	SW Aluminum/ Steel Cans	$1,000	$911	$89	$1,000
1-04-4324-807	SW Freon Recycling
1-04-4324-808	SW Oil Filter Recycling

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-04-4324-809	SW Tire Removal/ Propane	$1,000	$528	$472	$1,000
1-04-4324-810	SW Florescent Bulb Recycling	$400	$1,230	($830)	$1,200
1-04-4324-811	SW MSW Tipping	$22,000	$22,793	($793)	$22,000
1-04-4324-812	SW MSW Trucking	$8,000	$5,348	$2,652	$8,000
1-04-4324-813	SW Gas Heat	$1,500	$782	$718	$1,500
1-04-4324-814	SW MSW Well
1-04-4324-815	SW Calcium Chloride	$1,000		$1,000	$1,000
1-04-4324-816	SW Glass	$2,500	$3,076	($576)	$2,700
TOTAL		$149,700	$143,299	$6,401	$150,700

Ms. Phillips suggested adjusting the following Line Items:

1-04-4324-802 – SW Electronic Recycling – from $3,500 to $4,100
1-04-4324-810 – SW Florescent Bulb Recycling – from $1,200 to $1,500
1-04-4324-811 – SW MSW Tipping – from $22,000 to $24,000

MOTION: Ex-Officio Wright moved to approve the budgets for Solid Waste Disposal, with the adjustments of Line Item 1-04-4324-802, SW Electronic Recycling, from $3,500 to $4,100; Line Item 1-04-4324-810, SW Florescent Bulb Recycling, from $1,200 to $1,500; and Line Item 1-04-4324-811, SW MSW Tipping, from $22,000 to $24,000. It was seconded by

Committee Member Benson. The motion carried. (6-0).

The following line items were then discussed:

Health Administration

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-06-4411-602	HA Inoculations & Tests	$1,250	$680	$570	$1,250
1-06-4411-610	Misc Expenses	$1,000	$500	$500	$1,000
TOTAL		$2,250	$1,180	$1,070	$2,250

Ms. Phillips proposed holding a community service event, where the citizens can bring their water in and the Town would facilitate them testing their well, for just the cost of the test, itself.

The following line items were then discussed:

Health Agencies/Hospitals

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-06-4415-390	HE Lake Sunapee Reg VNA	$5,353	$5,353		$5,095
1-06-4415-391	Kearsarge Health Coalition
TOTAL		$5,353	$5,353		$5,095

MOTION: Ex-Officio Wright moved to approve the budgets for Health Administration and Health Agencies/Hospitals, as presented. It was seconded by Committee Member DeFelice. The motion carried. (6-0).

The following line items were then discussed:

Culture & Recreation

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-08-4520-650	CU South Sutton Common	$300	$300		$300
1-08-4520-801	CU Sutton Historical Society	$6,000	$6,000		$6,000
1-08-4520-802	CU Churches	$263	$263		$263
1-08-4520-803	CU Old Store Museum	$300	$300		$1,000
1-08-4520-804	COA	$2,900	$2,900		$2,900
1-08-4520-805	Youth Recreation Programs	$1,800	$1,800		$1,800
1-08-4520-806	North Sutton Improvement Soc.	$500	$500		$500
TOTAL		$12,063	$12,063		$12,763

Ms. Phillips indicated that for Line Item 1-08-4520-805, Youth Recreation Programs, the Sutton Ball Field got approved through a Warrant Article for $1,200. Therefore the amount proposed budget should actually reflect the addition of the $1,200.

MOTION: Ex-Officio Wright moved to approve the budget for Culture & Recreation, with the adjustments of Line Item 1-08-4520-805, Youth Recreation Programs, from $1,800 to $3,000. It was seconded by Committee Member DeFelice. The motion carried. (6-0).

The following line items were then discussed:

Library

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-08-4550-101	LI Salaries	$25,471	$18,169	$7,302	$25,471
1-08-4550-102	LI Custodial	$864	$300	$564	$1,920
1-08-4550-341	LI Telephone	$1,050	$945	$105	$1,050
1-08-4550-410	LI Electricity	$2,000	$1,486	$514	$2,000
1-08-4550-411	LI Heating Fuel	$3,000	$833	$2,167	$1,944
1-08-4550-430	Repairs and Maintenance	$4,250	$5,888	($1,638)	$4,250
1-08-4550-555	Advertising	$550	$53	$497	$550
1-08-4550-560	Programs	$600	$192	$408	$600
1-08-4550-600	Supplies
1-08-4550-620	Administrative	$1,300	$541	$759	$1,300
1-08-4550-670	Books	$2,400	$2,389	$11	$2,400
1-08-4550-801	Septic
1-08-4550-902	LI
TOTAL		$41,485	$30,794	$10,691	$41,485

Patriotic Purposes

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-08-4583-610	PP Pat Purposes Expenses	$1,000	$693	$307	$1,000
TOTAL		$1,000	$693	$307	$1,000

MOTION: Committee Member DeFelice moved to approve the budgets for Library and Patriotic Purposes, as presented. It was seconded by Committee Member Hamilton. The motion carried. (6-0).

Chairman Silverberg inquired as to why Line Item 1-08-4550-101, LI Salaries, did not reflect the 3% cost-of-living increase. Further discussion was had among the Committee Members regarding this topic. Committee Member DeFelice requested of Ms. Phillips that she provide a history of the cost-of-living increases for the past 10 to 12 years, in order to facilitate the Committee’s deliberations.

Chairman Silverberg suggested meeting on Monday, January 16, 2017, at 6:00 p.m., on the reserved meeting date. Ms. Phillips agreed to provide the finalized numbers to assist the Committee in making cost-of-living increase recommendations.

Committee Member Benson requested that Ms. Phillips also provide a breakdown of just the salary line items that would be considered during the increase recommendations.

Chairman Silverberg stressed the point that only account numbers would be needed, as individual merit should not be considered in the decision.

The following line items were then discussed:

Debt Service

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-12-4711-980	DS Principal LT Bonds/Notes	$42,117	$42,118	($1)	$43,364
1-12-4721-981	DS Interest LT Bonds/Notes	$21,175	$21,175		$19,928
1-12-4723-981	DS Interest on TAN	$2,000	$2,375	($375)	$1,750
1-12-4724-981	DS Interest on Abatements	$1,500		$1,500	$1,500
TOTAL		$66,792	$65,668	$1,124	$66,542

Capital Reserves

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-14-4914-987	CR Property Revaluation	$22,000	$22,000		$22,000

Warrant Articles

Account #	Account Name	2016 Budget	2016 Actual (as of 1/9)	Variance Under (Over)	2017 Budget Com.
1-20-2017-108	RDBG Feasibility Study				$30,000
1-20-2017-109	CR Septage Lagoon Decommission				$5,000

Ms. Phillips suggested removing Line Item 1-20-2017-108, RDBG Feasibility Study, because the Planning and Zoning Committee is going to be approaching outside sources for grants and matches.

SUTTON BUDGET COMMITTEE

MOTION: Chairman Silverberg moved to approve the budgets for Debt Services, Capital Reserves, and Warrant Articles, with the removal of Line Item 1-20-2017-108, RDBG Feasibility Study. It was seconded by Committee Member Benson. The motion carried. (6-0).

Final Comments

A Statement of Receipts and Actual Revenues for the Year Ending December 31, 2016 was passed out to the Committee. Much discussion was had regarding the figures on the handout, including pointing out that the numbers were unaudited. Ms. Phillips ensured the Committee Members that she would provide the audited numbers once she received them.

The Committee was okay with the revenue projections. Ms. Phillips explained the Fund Balance, stating that her goal was 8%, with a recommendation of $1 million of revenue.

Committee Member Hamilton inquired regarding revenues for Special Duty, including the Police Department going to the school for functions, which is paid for by the school. Ms. Phillips noted that she is waiting on the Accountant to give her final numbers.

Chairman Silverberg pointed out that the Town should make a request to the School Board that the school will be responsible for covering dispatch/ambulance fees.

Discussion was held regarding the NH Municipal Wage and Salary Survey 2017. It was suggested that the Board of Selectman appoint a committee to assist in creating the wage study, and that this committee be comprised of one Board of Selectman Board Member, one Budget Committee Member, and one Town staff member and/or citizen.

MOTION: Chairman Silberberg moved to recommend the Fund Balance adjustment to $100,000. It was seconded by Ex-Officio Wright. The motion carried. (6-0).

Adjournment MOTION: Ex-Officio Wright moved to adjourn the meeting at 8:16 p.m. It was seconded by Committee Member DeFelice. The motion carried. (6-0)

Respectfully Submitted,

Victoria O’Connor, Recording Secretary