November 20, 2017 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman November 20, 2017 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Robert Wright, Jr., Chair. Present at the meeting was Robert Wright, Jr., Chair; William I. Curless, Selectman; Robert DeFelice, Municipal Budget Committee, Chair; and Elly Phillips, Town Administrator. The Board reviewed and approved the minutes from November 13, 2017. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $10,203.90 VENDOR MANIFEST: $12,826.79 BUILDING PERMITS: The Board approved a building permit for Lee and Karen Booker, 06-380-154, Main Street, for interior renovations and electrical update. INTENT TO CUT: The Board issued an intent to cut for Nate Byfield, 06-308-154, Corporation Hill 30 acres out of 76 NEW BUSINESS: The board issued an abatement for Kevin Currie/Joyce Ananian 02-239-312, for 2017 first issue interest in the amount of $68.84 upon appeal of the Taxpayer. The Board issued an abatement for 2017 second issue taxes for Robert and Maria Pollock, 08-110-363, in the amount of $171.00, due to an owner transfer error. The Board issued a Supplemental 2017 second issue tax for Sandra and Robert Nelson, 08-110-363, in the amount of $171.00, for corrected ownership The Board issued an Abatement for 2017 second issue tax for Lindsay Stickney, Map 07-600-593, in the amount of $5,498.00, due to a tax billing error – the LUCT Payment was applied to the 2nd issue tax. The Board issued a Supplemental 2017 second issue Tax for Lindsay Stickney 07-600-593 in the amount of $5,498.00. The Board issued an abatement for Martin Carrier, 07-847-318, in the amount of $3,798.00 – the LUCT Payment was applied to the 2nd issue tax The Board issued a Supplemental 2017 second issue Tax for Martin Carrier, 07-847-318, in the amount of $3,798.00. The Board issued the 2017 Betterment Tax for Fox Chase Road residents in the amount of $2,256.29. The Board authorized the refunds for overpayment of 2017 taxes as requested by Linda Ford, Tax Collector. The Board executed the DRA Equalization Municipal Assessment Data Certificate. The Board approved the following exemptions and credits: Veterans Exemption: Thomas Walter, 06-193-122 All Veterans Exemption: James Lemelin, Map 01-154-333, Benson Family Trust: 10-001-238 Solar Credit: Wright Family 2016 Trust, Map 04-288-202, Solar Exemption The Board discussed processing of vendor/payroll manifests in the event only one Selectman is available to sign. Selectman Curless made a motion to authorize the Town Administrator to process payroll in the event only one Selectman is available to sign. Selectman Wright seconded the motion. The motion passed with no dissent. Selectman Curless made a motion to authorize the Town Administrator to process routine monthly expenditures including the Kearsarge Regional School District payment. Selectman Wright seconded the motion. The motion passed by a vote of 2-0. Phillips reported on that there had been a delay in the annual maintenance for the slate roof due to unforeseen scheduling conflicts on the part of the contractor. The roof and chimney have been assessed. The chimney needs to be sprayed with a treatment because the mortar appears to be seeping. The chimney flashing needs to be replaced and extended. OLD BUSINESS: The Board discussed filling the vacancy on the Select Board. Selectman Curless made a motion to appoint Dane Headley to fill the vacancy on the Board of Selectmen for a term until March 2013. Selectman Wright seconded the motion. The motion passed by a vote of 2-0. At 4:38 p.m., Selectman Curless made a motion to enter into non-public session under RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee. Selectman Wright seconded the motion. The Board was polled with Both Selectman Wright voting and Selectman Curless voting in the affirmative. Public Session resumed at 4:44. The minutes were not sealed. In non-public session, Selectmen Curless made a motion to hire Victoria O’Connor for the Land Use Coordinator position at a starting rate of $17.00 an hour. Upon satisfactory completion of a six month probationary period wages will be increase to $18.00 an hour. Ms. O’Connor will be entitled to pro-rated health insurance benefits effective December 1, 2017. Selectman Wright seconded the motion which passed by a unanimous affirmative vote. At 4:45 p.m. Selectman Curless made a motion to enter into non-public session under RSA 91-A:3, II (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board. Selectman Wright 2nd the motion. The Board was polled with Selectman Wright and Selectman Curless voting in the affirmative. Public session reconvened at 5:05 p.m. Selectman Curless made a motion to seal the minutes, because it is determined that the divulgence of this information would likely affect adversely the reputation of any person other than a member of this Board. Selectman Curless made a motion to recess until 5:30 p.m. Selectman Wright seconded the motion. PUBLIC HEARING: 5:30 p.m. Pursuant to RSA 41:9-a, the Sutton Board of Selectmen will conduct a public hearing to amend fees/charges at the Sutton Solid Waste Recycling Facility. Diego Solimine, Solid Waste Supervisor reviewed the proposed fee structure as follows: DISPOSAL FEES Demo Debris – Full Pick-Up Truck $80.00 Half Pick-Up Truck $40.00 Sofa $10.00 Sofa Bed $15.00 Mattress/Box Spring $ 5.00 to $15.00 Upholstered Chair $ 5.00 Bureau $ 5.00 Electronics TV/Computers/VCR, etc. $ 5.00/each Large TV $ 15.00 Heavy Equipment – Tires $30.00/each (Tractor/Dump Truck, etc.) Tires: Passenger Car/Light Truck $ 5.00/each On Rim $ 10.00/each Refrigerator/Freezer $ 10.00/each Stove/Washer/Dryer/Hot Water Heater $ 10.00/each Dehumidifier, A/C Units $ 10.00/each Propane Gas Cylinders $ 1.00/small Propane Gas Cylinders $ 3.00/large Batteries: Car/Truck $ 1.00 Rugs/Underlayment $ 2.00/small $ 5.00/large Construction Debris: 33 Gallon Barrel $ 5.00/each or Large Plastic Bag Robert DeFelice asked for a comparison from the previous fees. Mr. Solimine advised that tires and large TV’s had gone up. Construction barrels went from $4.00 to $5.00. Commercial tires were included as heavy equipment. Mr. Solimine also discussed revenues achieved from recycling and the additional merits gained from reducing the waste stream. Mr. Solimine discussed the distribution of dump stickers and felt that should be addressed at a later date. Mr. Defelice asked whether Mr. Solimine was comfortable with the amounts being charged. Mr. Solimine felt that the fees were fair. Selectman Curless made a motion to adopt the fees as proposed. Selectman Wright seconded the motion. The motion passed with a vote of 2-0. Selectman Curless made a motion to continue the meeting to 2:00 p.m. on November 21, 2017 in order to conduct performance reviews. Selectman Wright seconded the motion which passed by a vote of 2-0. The meeting was continued at 5:53 p.m. Note for the record. The meeting was not reconvened due to a lack of quorum. Respectfully submitted, Elly Phillips Recording Secretary