June 5, 2023 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board June 5, 2023 @ 5:00 p.m. Dane Headley opened the meeting at 5:00 pm with the Pledge of Allegiance. Present at the meeting were: Dane Headley, Chair; Walter Baker, Jr., Selectman; Michael McManus, Selectman; Jennifer Call, Treasurer; Adam Hurst, Road Agent; and David Grinsell, Town Administrator. APPOINTMENTS: At 5:15 p.m. The Board met with Adam Hurst, Road Agent, for a Department Update. Mr. Hurst advised that he had just returned from personal leave adding that the department ran well during his leave under the leadership of Brandon Grendell. Mr. Hurst reported that grinding has been completed on Shaker Road. This week base material will be added in spots; fabric will be installed in one section and covered in reclaimed material to enhance the base. Next week sixteen culverts will be replaced from Cotton Road to North Road. The replacement culverts will be hard core plastic. Some of the culvert sizes will be increased from a 15’ to an 18’ based on issues experienced on the road. to After the culvert installation is completed, the road will be left to settle for a week and then paving will commence. Selectman McManus asked about whether the town is currently receiving reclaimed material from NH DOT. Mr. Hurst responded that the town is not receiving reclaimed materials at this time, because the DOT is working on the southbound side near the rest area which makes hauling for Sutton inefficient. If the Town had their 10-wheeler, then the highway department could haul it, but the DOT will not load 6-wheelers. When they work their way back, the Town will be receiving materials. Mr. Hurst hopes to receive enough reclaimed material stocked in New London’s pit to do the town’s roadway. The material will be mixed with glass. In addition, the Highway Department will be shimming and overlaying Mastin Road after paving is completed on Shaker Road. Selectman Baker asked how many yards of reclaimed material are going to be used on Shaker Road? Mr. Hurst agreed to forward this information. Selectman McManus asked about the status of the Archcon engineering design from Michie Corporation. Mr. Hurst responded that the design was pending, but should be available within the next few weeks. Mr. Hurst and Mr. Grendell will review the plans to determine the scope of the project and bid out any work that needs to be performed by outside contractors. Selectman McManus asked about the area of the stockyard and whether the crew could assist with making a pole barn. Selectman McManus also suggested repurposing some of the poles that were being replaced along 103. Mr. Hurst advised that he also has poles stockpiled at the highway facility. Selectman McManus felt that a pole barn would be useful for material storage. Storage and stockpiling of materials were discussed at length. Mr. Hurst is in the process of exploring storage options. Selectman Baker requested highway department support on a pillar repair on Keyser Street. Mr. Hurst agreed to coordinate the repair with Selectman Baker. Selectman Baker discussed the granite located at the Grist Mill Parking site. Some of the granite needs to be moved to the Old Store Museum to be used for steps. Also, some of the granite slabs from the Pillsbury walkway will be used to fabricate a bench. The remainder of the granite will be relocated to the highway department. It was noted that there have been complaints regarding the settling pond at the Grist Mill parking area. Landscaping options were discussed. Selectman Baker felt that it could be turned into more of a swale. Mr. Hurst felt that reducing the size might cause flooding problems jeopardizing the roadway. Selectman Baker emphasized that the landscaping needs to be improved. It was noted that establishing grass would improve the aesthetics in the parking area. The possibility of installing a drywell was also explored. The plans and parking area will be inspected to locate the drainage grates. Mr. Hurst briefly discussed turnaround constraints on Harvey Road. At 5:00 p.m. Jennifer Call, Treasurer met with the Board to execute the annual Tax Anticipation Note (TAN) with Bar Harbor Bank. Ms. Call explained that it was a line of credit that the Town puts in place to use on an as-needed basis. Selectman McManus made a motion to accept the May 30, 2023, minutes as written. Selectman Baker seconded the motion which passed by a vote of 2-0. CONSENT AGENDA: REVIEW OF MANIFESTS: The Board reviewed and approved the following manifests: Vendor Manifest: $45,321.26 Payroll Manifest: $18,450.29 BUILDING PERMITS: The Board issued a building permit for John R. Davis, 01-590-128, Morse Lane, for repairs/replacements. LAND USE CHANGE TAX: The Board issued a land use change tax for Robert and Rebecca Harrington, Map 04-597-495 in the amount of $4,700. NEW BUSINESS: The Board issued a Zoning Enforcement letter for Map 07-794-090 for non-permitted construction. OLD BUSINESS: Selectman Baker moved to approve the estimate provided by Kevin Tarleton to repair the library door in the amount of $1,225. Selectman McManus seconded the motion. The motion passed by a unanimous affirmative vote. The Board noted that the door may need to be replaced at some point in the future. There is a major problem with the panic bar. The problem originated due to stress on the panic bar as a result of the door not fitting properly. The Board noted that the problem should be alleviated by the repairs to the door. The library trustees will need to keep the Select Board apprised of any concerns regarding the door for planning purposes. The Board discussed cemetery maintenance and the mowing schedule and approved disbursement of funds. TA Grinsell discussed the dying maple on the Pillsbury Memorial Hall lawn. Eversource has agreed to assess the tree this week and determine whether they will assist with the tree removal. REVIEW OF CORRESPONDENCE: The Board noted the DOT Abutter list notification alerting residents regarding their culvert repair replacement project and that crew members will need to enter onto property to locate buildings, drainage, and landscaping as well as to visually review natural and cultural resource impacts. The Board noted that the Clean Water State Revolving Fund pre-application has been accepted and deemed complete. SELECTMEN’S COMMENTS: The Board discussed the RFP opening for the Old Store Museum scheduled for 6-15-2023. Wet Basement Solutions will be installing the pump at the library on June 9, 2023. Selectman Baker will be onsite for the installation and will follow up with Wet Basements. There being no further business, the meeting was adjourned at 6:01 p.m. Respectfully submitted, Elly Phillips Recording Secretary