January 6, 2020 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board January 6, 2020 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by Dane Headley, Chair. Present at the meeting were: Dane Headley, Chair; Robert Wright, Jr., Selectman; William I. Curless, Selectman; Robert DeFelice, Budget Chair; Elizabeth Geraghty, Librarian; Jennifer Call and Yvonne Howard, Library Trustees, Robert Gonyea and Jim Doherty, Target New England and Elly Phillips, Town Administrator. The minutes from December 30, 2019 were approved as written. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $11,696.32 VENDOR MANIFEST: $ 4,908.57 VENDOR MANIFEST: $ 7,899.78 12/31/2019 The Board reviewed and approved a building permit for Karl Salathe, 04-169-479, for interior renovations, and repair deck and roof overhang. The Board reviewed and approved an All Veteran’s Credit for Daniel Vie, 02-780-381 (All) $500.00 APPOINTMENTS: At 4:30 p.m., James Doherty and Robert Gonyea of Target New England, met with the Board to discuss Target N.E.’s revised library ramp proposal. Also present were: Elizabeth Geraghty, Librarian, and Jennifer Call and Yvonne Howard, Library Trustees. Mr. Gonyea advised that they removed the bathroom from their original proposal as requested by the Town resulting in a decrease to the estimated project cost of $20,000. The revised proposal amount was $123,630. Mr. Gonyea stated that a further reduction could be made by replacing some of the granite curbing with berms. The parking area would retain the granite curbing. The change to berms would reduce the amount by an additional $2,700. Selectman Wright asked if ADA required that the bathrooms and the ramp needed to be completed on the same timetable. Mr. Gonyea replied that they did not need to be completed at the same time. The required turning radius for wheelchairs (36 inches) was discussed. Mr. Gonyea advised that the costs for the ADA bathroom were arrived at using a basic standard design and that the bathroom could be completed in about 3 weeks. Phases, start dates and completion dates would be specified in the contract or negotiated separately. Mr. DeFelice felt the Library Modifications Capital Reserve Fund could cover the cost for the bathroom and noted that the Library Trustees are the agents to expend from that fund. Installation of an additional electrical panel for the bathroom was discussed. Selectman Headley requested a separate estimate for the bathroom only. Phillips will forward the estimate to the Trustees. The Trustees will get back to the Board. Ms. Call requested that the two Boards meet jointly to arrive at a final decision. OLD BUSINESS: Phillips reported on a scheduled visit to the Stotler Property on 1/3/2020 at 10:00 a.m. The purpose of the visit to view the Stotler’s progress at cleaning up the property. Phillips was accompanied by Sargent Crone. Mr. Stotler declined a request by the town to walk the property to assess progress and arrive at a clean up estimate. Therefore, a visual inspection was made from the roadside and photographs were taken. Phillips will forward the photographs to Town Counsel who seek advice regarding next steps. The Board received a revised proposal for the Library Ramp from Schroeder in the amount of $216,607.00. This proposal reflected removal of the bathroom and work trailer. Phillips was instructed to notify the contractor that the Select Board is awaiting a decision on the part of the Library Trustees regarding the status and timetable for the project and that although the Board appreciated the detailed proposal provided by Schroeder, the proposal was eliminated due to cost considerations. NEW BUSINESS: The Board discussed an email, forwarded by Robert DeFelice, from Dennis Paquette and JoAnn Lambert regarding a request to use Derby Farm Road as part of the Ridgerunner Trail System. Input was sought from Adam Hurst, Road Agent, who was concerned about potential damage to the gravel road and did not support this request. The Board will invite Aaron Flewelling to represent the Ridgerunners at a future meeting along to discuss the matter in further detail. The Board will also have Mr. Hurst attend this meeting. Submissions for the Town Report Cover from Sutton Central were judged. Students were asked to draw a picture of their favorite place in Sutton. Three of the nine submissions were pictures of the library. The Select Board along with Elizabeth Geraghty, Jennifer Call, Yvonne Howard and Elly Phillips voted on cover. Selectman Curless felt that all the submissions were worthy of being printed in the report. Selectman Curless made a motion to select Jossie’s (2nd Grade) for the front cover. The motion prevailed by a vote of 6-2. If possible, Damian’s picture (3rd grade) will be on the back cover. Yvonne Howard, Deputy Town Clerk was credited with and thanked for coordinating the cover submissions and judging process. Permissions from the school will be sought to credit all of the participating students in the 2019 annual report. The Board received a preliminary 2019 December Expenditure Reports for review. Mr. DeFelice requested creation of a separate expenditure line item for the defibrillator. REVIEW OF CORRESPONDENCE: NHDES: Regarding Water Sampling Kearsarge Regional High School was noted. Correspondence from Elizabeth Geraghty, Librarian regarding budget. There was an expenditure overage on the library budget of approximately $225.65. The library offered to reimburse the Town for the overage. Mr. DeFelice noted that the library does have trust that could offset the expense. The sense of the Board was to cover the overage in the operating budget. There being no further business, the meeting was adjourned at 5:35 p.m. Respectfully submitted, Elly Phillips Town Administrator