TOWN OF SUTTON
Pillsbury Memorial Town Hall
93 Main Street Sutton Mills, NH
Sutton Mills, NH 03221
Select Board

October 25, 2021 @ 4:30 p.m.

 

 

Selectman William I. Curless, Chair, opened the meeting at 4:00 p.m. with the Pledge of Allegiance.  Present at the meeting were William Curless, Chair; Dane Headley, Selectman; Roger Wells, Planning Board Chair; Glenn Pogust, Vice Chair; Derek Lick, Zoning Board Chair and Town Moderator; Peter Stanley, Planning and Zoning Administrator; Dale Dukette, Andover Fence Company; Chris Stotler, Map/Lot 01-407-067 and Elly Phillips, Town Administrator.

 

APPOINTMENTS:

The Board met with Dale Dukette, Andover Fence Company, to discuss fencing for the Grist Mill Parking Area Fence.    Mr. Dukette recommended that the granite posts be placed 9.5’ apart with a 10.5’ chain length.  Mr. Dukette advised that there was approximately a 12-week wait for the granite posts at this time.  Mr. Dukette estimated a $10,500-$11,500 for the fencing based on current pricing.  Selectman Curless also sought an estimate to drill the posts for lighting, one post for each end and one in the middle.   Selectman Curless advised that the town would like to install conduit to facilitate any necessary future repairs to the lighting.  Selectman Curless said that the town was also exploring a solar timer for the lighting.  Selectman Headley noted that the pricing was being explored for a 2022 Warrant Article.  The Board also asked for an estimate for matching fencing of approximately 27 feet on each side in front of the Pillsbury Memorial Hall.  Mr. Dukette will follow up with Phillips.

 

Peter Stanley, Planning and Zoning Administrator, Roger Wells, Planning Board Chair and Glenn Pogust, Planning Board Vice-Chair met with the Board regarding the Planning and Zoning 2022 proposed budget.  Mr. Stanley presented the proposed budget noting that there was one significant change in the proposed budget and that was for Professional Services.  In 2021, the Planning Board exceeded the professional service line item due to cost associated with  a proposed cluster subdivision that required legal counsel.

 

For 2022, the Board will have consulting costs for the regional planning commission to assist with proposed zoning changes in 2023 to ensure that zoning requirements conform to the final Master Plan.   Chair Wells advised that the Master Plan is completed in draft form and the Planning Board will go back to the groups that provided input to see whether they have comments or concerns.  The Planning Board will also seek input from a broader audience through publicity (advertising) etc.   A public hearing will be conducted prior to finalizing the Master Plan.  Glenn Pogust added that additional professional (legal) services may be required in conjunction with the cluster subdivision in 2022.  Mr. Stanley and Chair Wells indicated that the current Cluster Subdivision regulations require review and revision.

 

Mr. Stanley advised that the Planning Board was engaging professional services for the Peacock Hill Cluster subdivision.  An escrow account paid by the developer will be established to offset the cost of the professional services.  The Select Board will review the contracts with Counsel and the Town’s liability carrier prior to executing the contracts.

 

Christopher Stotler met with the Board to discuss repurchase requirements for his property located at 01-507-067 which was recently deeded to the Town.  Mr. Stotler discussed his finances and circumstances.  Selectman Curless reiterated the tax deeding process and advised Mr. Stotler of the amount due to forestall eviction.  Selectman Curless also recommended that Mr. Stotler contact Alison Jones if he is unable to meet the repurchase requirements.    Mr. Stotler assured the Board that he would resolve the issue.

 

Derek Lick, Zoning Board Chair and Town Moderator, met with the Board and advised that he approved the Planning and Zoning Budget as presented.  Mr. Lick complimented Peter Stanley, Planning and Zoning Board Administrator for a job well done.  Mr. Lick stated that the Zoning Board  is currently looking for volunteers to serve on the Board.   Mr. Lick expressed his pleasure at the composition of the Board.

 

Mr. Lick discussed the status of the State approving voting machines.  He noted that the State is currently vetting machines for approval and is only reviewing voting machines that utilize paper ballots.  Mr. Lick felt the acquisition of a ballot counting machine was a few years down the road but recommended that the town continue funding the capital reserve at the current level.

 

The minutes from October 18, 2021, were approved as written.  The Board reviewed and approved the following manifests:

Vendor Manifest:  $ 416,567.90

Payroll Manifest:   $   11,095.68

 

The Board approved a building permit for Chilin Associates, Map 07-030-525, Kearsarge Valley Road for a home.

 

The Board approved the following Intent to Cuts:

Kristin and Benjamin Prime, 06-123-424, Corporation Hill Road for 1 acre out of 20.4.

Evan and Jill Rosenthal, Map 06-188-443, Corporation Hill for 1 acre out of 2.66 acres.

 

NEW BUSINESS:

The Board issued the 2021 2^nd Issue Tax Warrant in the amount of:  $3,736,801.92.  The 2021 final Tax rate was set at $24.16/000.

 

The Board issued the following Cemetery Deeds:

Christine Rivera, North Sutton Cemetery, Lot 201012

Robert Nelson, Millswood Cemetery, Lot No. H-17

Pamela Theis, North Sutton Cemetery, Lot 201010

 

SELECTMEN’S COMMENTS:

Selectman Headley discussed scheduling  John Chadwick, CLF Builders, at the next regularly scheduled meeting to discuss proposed plans to modify storage at the Pillsbury Memorial Hall.

 

There being no further business the meeting was adjourned at 5:45 p.m.

 

Respectfully submitted,

 

 

Elly Phillips

Town Administrator