December 18, 2023 | Hilary Grimes TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Select Board Minutes December 18, 2023, 4:00pm PLEDGE OF ALLEGIANCE: Chair Baker opened the meeting at 4:00pm with the Pledge of Allegiance. Present at the meeting were: Walter Baker, Select Board Chair, Michael McManus, Selectman, Dane Headley, Selectman, Ryan Sheets, Peter Stanley, Land Use Coordinator, Henry Howell, Conservation Chair, Bonnie Hill, Conservation Secretary, Robert DeFelice, Sutton Budget Committee Chair, David Grinsell, and Julia Jones, Town Administrator. APPOINTMENTS: At 4:00pm Land Use Coordinator Stanley presented the Board with Planning and Zoning’s 2024 budget for their review. At 4:07pm Selectman Headly made a motion to approve Planning and Zoning’s 2024 budget as presented. Chair Baker seconded the motion, which passed unanimously. At 4:15pm Conservation Chair Howell presented the Board with the Conservation Committee’s 2024 budget for their review. At 4:35pm Selectman McManus made a motion to accept the Conservation Committee’s 2024 budget as presented. Chair Baker seconded the motion, which passed unanimously. Sutton Budget Committee Chair Robert DeFelice, Conservation Chair Howell, Conservation Secretary Hill, and the Board discussed the possibility of establishing an expendable capital reserve fund for mowing and plowing in the future. At 4:40pm David Grinsell presented the Board with the Welfare Department’s 2024 budget for their review. At 4:48pm Selectman McManus made a motion to accept the Welfare Department’s 2024 budget as presented. At 4:50pm David Grinsell presented the Board with the Library’s 2024 budget and Budget Chair DeFelice provided and overview. The Board discussed the budget, patronage, circulation, and the need for more information on year-to-date expenditures. The Board tabled discussion of the Library’s 2024 budget until the next Select Board Meeting, scheduled for December 26th, 2023. The Board discussed the purchase and installation of a proposed lift at the Library. The Board asked the TA to prepare a warrant article for the purchase and installation of a proposed lift at the Library. CONSENT AGENDA: MINUTES: Selectman McManus made a motion to accept the public and nonpublic minutes from December 11, 2023. Chair Baker seconded the motion, which passed unanimously. MANIFESTS: The Board reviewed and approved the following manifests: Payroll: $ 17,505.30 Vendor: $ 74,576.42 BUILDING PERMITS: NEW BUSINESS: The Board decided to hold their next Select Board Meeting on Tuesday, December 26th at 4pm. The Finance Coordinator presented a cash report, updating the Board on cash investments, interest income, the General Account, and cash flow for the remainder of 2024. The Finance Coordinator also provided an update on the schedule to meet with the remaining departments to review their 2024 budgets. The Town Administrator updated the Board on 2023’s Annual Report, as well as pest management, maintenance, and cleaning at Pillsbury Memorial Town Hall. The Town Administrator recommended that the Board consider David Grinsell for Town Treasure. Chair Baker made a motion to appoint David Grinsell as Town Treasurer. Selectman McManus seconded the motion, which passed unanimously. OLD BUSINESS: A landowner on Roby Road was placed on notice in violation of the Town Zoning Ordinance. The landowner requested additional time to remove illegal vehicles from the property and was granted until 12/15/23 to address the matter. The Board discussed a construction trailer which remains on the property in violation of Town setback requirements. The Board asked the TA to issue a letter reminding the landowner of the violation and his responsibility to remove the trailer from his property. The Board discussed a temporary structure located in the right of way on Main Street in violation of Town Zoning Ordinance. The Board asked the TA to issue a letter notifying the landowner of the violation. The town is still waiting on a response from town counsel on personnel policy matters. The Board agreed to table discussion of personnel policy matters until their next meeting. Chair Baker provided an update on property located at 01-407-067. REVIEW OF CORRESPONDENCE: PUBLIC INPUT: SELECTMEN’S COMMENTS: Selectman McManus requested copies of the Keyser Street Box Culvert Plans to provide to contractors for quotes to perform the installation. The Town Administrator will procure additional copies. The Board discussed possible renovations and repairs to Pillsbury Memorial Town Hall. The Board emphasized the importance of getting minutes and agenda to Website Administrator Hilary Grimes by 4pm on Fridays to ensure timely publishing of Select Board minutes on the website. Selectman Headley submitted his resignation, effective 12/31/2023. Selectman Headley was thanked for his service to the Town. ADJOURNMENT: There being no further business the meeting was adjourned at 6:15pm. Respectfully submitted, Julia Jones Town Administrator