July 18, 2018 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH Sutton Mills, NH 03221 Board of Selectman July 9, 2018 @ 4:00 p.m. The meeting was called to order at 4:00 p.m. by William I. Curless, Chair. Present at the meeting was: William I. Curless, Chair; Dane Headley, Selectman; Robert Wright, Jr., Selectman; Martin Carrier, Emergency Management Director, Tom Schamberg and Elly Phillips, Town Administrator The minutes from July 2, 2018 were approved as amended. The second paragraph, 4th sentence, was amended to read “the Board” agreed . . . The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $ 10,516.86 VENDOR MANIFEST: $508,068.04 NEW BUSINESS: The Board noted that the Town’s Hazard Mitigation Plan’s five-year expiration is 2019. Funding is available for the plan update. The Board discussed a grant opportunity to have the Central NH Planning Commission facilitate the plan update through a 75/25% in kind grant match. Elected officials, volunteers and staff participation would be factored into the 25% match. The Board discussed the makeup of the Committee and sought input from Martin Carrier, Emergency Management Director. Mr. Carrier emphasized the importance of having citizen participation as well as representation from local organizations such as the historical society. Mr. Carrier supported using CNHRPC to facilitate the update of the plan. Selectman Wright made a motion “to utilize the Central New Hampshire Regional Planning Commission to facilitate adoption of the plan.” Selectman Headley seconded the motion. The motion passed by a vote of 3-0. The next step will be for the Board to enter into a Letter Of Agreement (LOA) with the planning commission. Selectman Headley will likely represent the Board on the Committee with Selectman Wright as his alternate. OLD BUSINESS: The Board agreed to conduct Hazardous Waste Day with the Town of Warner and reviewed a list of allowable materials for disposal. The Board issued follow up correspondence regarding citizen concerns relating to site plan review requirements to Jean LaChance and Christine Khulman. Selectman Wright made a motion to issue a retainer in the amount of $1,500 with Omega Engineering for the Fire Department Addition for Structural Engineering Consulting Services. Selectman Headley seconded the motion. The motion passed by a vote of 3-0. Phillips reported that repairs have been made on the Grist Mill Bridge. Stephen Bagley, Road Agent, will meet with the Board at a later date to provide recommendations for texturing the bridge for better traction during slippery conditions. Selectman Curless discussed a report he had reviewed regarding budgeting for road maintenance. Selectman Curless advised that the State recommends municipalities 2.7% of the total valuation of the infrastructure for the Highway Department should be budgeted annually. The Select Board will look at the current budget and project how much ideally should be budgeted in order to implement an effective road maintenance/upgrade program. REVIEW OF CORRESPONDENCE: The Board noted that a Wetlands Permit #2018-00343 for John Rogers, Map 01-576-410, has been granted. SELECTMEN’S COMMENTS: Selectman Wright discussed the services he attended on 7-8-2018 at the North Wilmot Congregational Church in response to the anti-Semitic graffiti that was written on the Church. Selectman Wright observed that it was standing room only and that there was an outpouring of support from all over the region. Selectman Wright noted that this type of thing happens in big cities, but he could not recollect something this ugly happening in this area. He discussed the fact this type of thing seems to be more prevalent because people think they are invisible as a result of the internet, but some people just don’t seem to care. The Board expressed their disappointment regarding this type of hate speech. At 4:44 p.m., Selectman Wright moved to enter into non-public session under RSA 91-A:3, II in order to conduct personnel evaluation work sessions. The motion was seconded by Selectman Headley. The Board was polled with Selectman Curless, Selectman Headley and Selectman Wright voting in the affirmative. The Board moved out of non-public session at 5:53 P.M. The minutes from the non-public session were not sealed. There being no further business, the meeting was adjourned at 5:54 p.m. Respectfully submitted, Elly Phillips Town Administrator