February 6, 2017 | Town Admin TOWN OF SUTTON Pillsbury Memorial Town Hall 93 Main Street Sutton Mills, NH 03221 Board of Selectman Meeting Minutes of February 6, 2017 The meeting was called to order at 4:00 p.m. by Robert Wright, Jr., Acting Chair. Present at the meeting was Robert Wright, Jr., Selectman; William Curless, Selectman; Elly Phillips, Recording Secretary and Robert DeFelice. The minutes from January 30, 2017, were approved as amended. The Board reviewed and approved the following manifests: PAYROLL MANIFEST: $12,350.24 VENDOR MANIFEST: $33,311.68 NEW BUSINESS: The Board issued a letter requesting disbursement from Capital Reserve Bridge fund in the amount of $50,000 and for the discontinuance of the Loader fund in the amount of $5,043.00 Selectman Wright executed the Customer Information Sheet for NH State DOT gas purchase. The Board scheduled an informational public meeting for the Grist Mill Foot Bridge and Library Ramp for February 27 at 7:00 p.m. Notice to be advertised. The Board reviewed the 2016 Auditor’s opinion letter stating that the basic financial statements were presented fairly, in all material respects, the financial position of the governmental activities, each major fund and the aggregate remaining fund information of the Town of Sutton, New Hampshire, as of December 31, 2016, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. Phillips reported that a copy of the Draft Warrant has been submitted for review with Town Counsel and that there may be additional petitioned items for review. The petition deadline is February 5, 2017. Phillips discussed submissions for review at the Selectmen’s Meetings. There is a noon cutoff on the Wednesday before the Monday meeting for agenda items. The Board agreed that all matters to be reviewed including building permits, PO’s, Intent to Cuts, and appointments. Lorri Himes will be intaking all permits and will review with land use if necessary. Permits for Selectmen’s review will need to be completed prior to submission. Selectman Wright asked that this policy be put in writing and expressed a concern that the Board be notified of the purpose of appointments. Selectman Wright also pointed out that adhering to the cutoffs was imperative in order to treat everyone fairly. OLD BUSINESS: The Board reviewed correspondence expressing citizen concerns regarding the Hominy Pot Bridge Project. It was noted that to-date eighteen weather events have caused minor delays on the project. The original delay on the project was for the wetlands permit and that delay was caused due to administrative bottleneck at the state level. Robert DeFelice indicated that the public (people at the store) felt that the project was delayed because of conflicting projects at the municipal level. Mr. DeFelice advised that the public felt that the Town delayed submitting permits and was assured that the delay was not on the part of the Town. SELECTMEN’S COMMENTS: Selectman Curless reported that he had received positive feedback from members of the Warner Fire Department regarding Sutton Volunteer Firefighters covering their fire department with equipment while they were dealing with truck issues. Robert Wright reported that the Budget Committee approved a 2% salary increase across the board for those employees not receiving a merit increase. Selectman Wright reported that an agenda item for February 13, 2017 discussing criteria for merit increases and also a discussion of salary and hourly wages. There being no further business, the meeting was adjourned. Respectfully submitted, Elly Phillips Recording Secretary Note: Robert DeFelice commended Linda Ford, Town Clerk/Tax Collector on the brochure that she had drafted regarding town boards and committees and stated that this was a good way to get the word out to encourage participation.