Corrected and Approved Minutes

Date of Meeting:  Tuesday, October 17, 2023 @ 7:00 pm


Members Present: Nancy Glynn (Chair); Catherine Paden; Emily Cooper; Lauren Avery; Tracy Mingarelli  

Members Absent: Betsy Anderson (Alternate); Elizabeth Geraghty (Library Director)

Note: This meeting was conducted on ZOOM for all present. The Board met in person at the Sutton Free Library for their Board of Trustees Meeting. The public, per the Governor’s Executive Order 2020-04, Section 8, Emergency Order #12 Section 3, had the option to Zoom in to this meeting.

Public Present: No members of the public were present 



Roll Call, Introduction of Guests:

The Sutton Free Library Board of Trustees meeting was called to order at 7:18 pm by Board Chair Nancy Glynn, and roll taken. There were no members of the public present. Further, no members of any households of Trustees were present within listening of this meeting. 

Public Comments: none

Review of Minutes:

Board Member Catherine Paden made a motion to approve the October 1, 2023 public and sealed non-public session minutes. Board Member Lauren Avery seconded. The motion was carried unanimously in the affirmative.


The New Hampshire Library Trustees Association newsletter was received.


Financial/Treasurer’s Report:

Board Member Paden noted the beginning balance on the Operating Account in September was $23,499.53, with an ending balance of $22,982.74. Interest earned on the Operating Account for the month of September was $8.88.  

The beginning balance of the Trustee Account at Sugar River Savings Bank in September was $6,412.46 with $2.45 interest earned for an ending balance of $6,414.91. There were no new funds to accept.

Board Member Paden shared that there are new debit cards for the Trustee Account. Quarterly reports are complete and will be sent to the town.

Buildings & Grounds:

Board Member Avery noted that she contacted Lorri Himes at the town hall regarding the snow plowing invoice that hasn’t been received. Board Member Avery shared that she contacted Town Administrator David Grinsell regarding yearly furnace maintenance. The Town Administrator replied that the Trustees don’t need to contact the Town Administrator about annual maintenance. The SFL Board of Trustees has requested that the MOU be updated to include annual maintenance items. Board Member Avery has created a Work Order Request Form for library building and grounds needs to be submitted to the town. Board Chair Glynn will share the form with the Selectboard. There was discussion about organizing the basement since moisture repairs have been completed and the Selectboard approved the use of the basement. Board Member Emily Cooper will volunteer to put up the new StorywalkⓇ book. 

Director’s Report:

Library Director Elizabeth Geraghty is currently on a leave of absence. 

Friends of Sutton Free Library Liaison/ NHLTA Liaison:

Board Member Cooper noted that the Friends of the Sutton Free Library currently don’t have 5 consistent members on their board and they need new members to continue. The Sutton Free Library Board of Trustees will try to recruit new Friends of the Library members. Anyone, resident or not, may join the Friends of the Library. The only criteria to join is that you donate any monetary donation to the Friends.  



The town is planning to have a warrant article for an ADA lift for the library. Budget Chair Bob DeFelice requested that the Board of Trustees forward any estimates for an ADA lift to him. 

Library Director Geraghty recently emailed Board Chair Glynn noting that the alarms and safety line item in the budget will increase from $958 to $1,400. At the next meeting the Trustees will work on the budget and there will be a non-public session regarding merit-based wage increases. The Board of Trustees will continue to work on the personnel policy manual for library employees.

The next Sutton Free Library Board of Trustees Meeting is Tuesday, November 14  at 7pm.

Board Member Cooper made a motion to adjourn. Board Member Paden seconded the motion. The motion was carried unanimously in the affirmative and the meeting was adjourned at 8:00 pm.

Respectfully submitted, 

Tracy Mingarelli, Secretary