BOARD OF TRUSTEES MEETING MINUTES

Corrected and Approved Minutes

Date of Meeting:  Tuesday, June 13, 2023 @ 7:00 pm

 

Members Present: Nancy Glynn (Chair); Catherine Paden; Emily Cooper; Lauren Avery; Tracy Mingarelli; Elizabeth Geraghty (Library Director)

Members Absent: Betsy Anderson (Alternate); Nancy Heckel (Alternate)

Note: This meeting was conducted on ZOOM for all present. The Board met in person at the Sutton Free Library for their Board of Trustees Meeting. The public, per the Governor’s Executive Order 2020-04, Section 8, Emergency Order #12 Section 3, had the option to Zoom in to this meeting.

Public Present: No members of the public were present 

 

CALL TO ORDER:

Roll Call, Introduction of Guests:

The Sutton Free Library Board of Trustees meeting was called to order at 7:03pm by Board Chair Nancy Glynn, and roll taken. There were no members of the public present. Further, no members of any households of Trustees were present within listening of this meeting. 

Public Comments: none

Review of Minutes:

Minutes from the May meeting were reviewed with corrections made. Board Member Catherine Paden made a motion to approve, with revisions, the minutes to the May meeting, seconded by Board Member Emily Cooper. The motion was carried unanimously in the affirmative.

Correspondence: none

REPORTS:

Financial/Treasurer’s Report:

Board Member Paden noted the beginning balance on the Operating Account in May was $8,376.34, with an ending balance of $29,929.69. Interest earned on the Operating Account for the month of May was $4.74. The beginning balance of the Trustee Account at Sugar River Savings Bank in May was $6,710.90 with $2.93 interest earned and no debits for an ending balance of $8,193.83. There were 4 new donation funds to accept in the amount of $1,480.00. A $500 donation was in memoriam and 3 donations totaling $980 are restricted funds in the Trustee Account for programming. The prior debit card issues due to fraud have been resolved and the Trustee account will resume expenses in June.  

                

Buildings & Grounds:

Board Member Lauren Avery reported that Spring Ledge Farm donated annuals, perennials, and mulch. Lori Avery, the gardener, planted the donated plants, filled in holes in the lawn, and spread the mulch in the library’s gardens. Board Member Avery will write a thank you note to Spring Ledge Farm. Board Member Avery will meet with a potential contractor for snow plowing. 

Director’s Report:

Director Elizabeth Geraghty reported that she will submit an ad for the Intertown Record to promote the library’s summer reading program. The library laptop has been having frequent issues and Director Geraghty will look into replacement costs. Director Geraghty is recommending that the current Assistant Librarian title, currently held by Kristin Snow, be changed to Assistant Director to reflect the tasks and responsibilities for this position. She will put together a draft job description for this position. Later this year, the trustees and Director Geraghty will create job descriptions for each position at the library. 

Friends of Sutton Free Library Liaison/ NHLTA Liaison:

Board Member Cooper noted that the Friends of the Library received a $1500 grant from Walmart that will be used for museum passes and the Artist in Residence project set to take place this fall. Director Geraghty reported that the Friends will provide bottled water for the summer reading programming. 

OLD BUSINESS: none

NEW BUSINESS:

MOU: 

There was discussion about the MOU document in preparation for meeting with the Selectboard and town attorney on Monday, June 19, 2023. 

Staff Benefits: 

There was discussion about creating a personnel manual for library employees. The trustees will begin by working on paid leave and sick leave policies. Board Chair Glynn will forward resources for personnel manual policies from other libraries and the New Hampshire Library Trustee Association.

The next Sutton Free Library Board of Trustees Meeting is Thursday, July 6, 2023  at 7pm.

Board Chair Glynn made a motion to adjourn. Board Member Paden seconded the motion. The motion was carried unanimously in the affirmative and the meeting was adjourned at 8:53pm.