August 29, 2023 | Librarian BOARD OF TRUSTEES MEETING MINUTES Corrected and Approved Minutes Date of Meeting: Tuesday, July 11, 2023 @ 7:00 pm Members Present: Nancy Glynn (Chair); Catherine Paden; Emily Cooper; Lauren Avery; Tracy Mingarelli Members Absent: Elizabeth Geraghty (Library Director); Betsy Anderson (Alternate); Nancy Heckel (Alternate) Note: This meeting was not conducted over Zoom as the library’s laptop has recently stopped working and is in need of replacement. Public Present: No members of the public were present CALL TO ORDER: Roll Call, Introduction of Guests: The Sutton Free Library Board of Trustees meeting was called to order at 7:04 pm by Board Chair Nancy Glynn, and roll taken. There were no members of the public present. Further, no members of any households of Trustees were present within listening of this meeting. Public Comments: none Review of Minutes: Minutes from the June meeting were reviewed with corrections made. Board Member Lauren Avery made a motion to approve, with revisions, the minutes to the June meeting, seconded by Board Member Catherine Paden. The motion was carried unanimously in the affirmative. Correspondence: Board Member Emily Cooper shared the NHLTA newsletter with the board members. REPORTS: Financial/Treasurer’s Report: Board Member Paden noted the beginning balance on the Operating Account in June was $29,929.69, with an ending balance of $29,713.25. Interest earned on the Operating Account for the month of June was $11.78. Board Member Paden noted that she has submitted the quarterly reports to the town. The beginning balance of the Trustee Account at Sugar River Savings Bank in June was $8,193.83 with $3.09 interest earned and a debit of $578.25 for an ending balance of $7,618.67. Debits included Staff Appreciation gifts and reimbursement to the Operating Account for expenses while the Trustee Account was on fraud alert. Buildings & Grounds: Board Member Avery gave an update on the HVAC system that is in need of repair. She will contact the company that installed the system for repairs. Library operating budget funds will be used for this repair. In the future, Board Chair Glynn will contact the Selectboard regarding the MOU and whether the HVAC system is the responsibility of the town or the library. There was discussion about acquiring a library gardener and landscaping company with necessary insurance. Board Member Avery will follow up with Town Administrator David Grinsell about lawn care and an update on Wet Basement Solutions next appointment. Director’s Report: none Friends of Sutton Free Library Liaison/ NHLTA Liaison: Board Member Cooper noted that the Friends of the Library wrote a check for the upcoming Artist in Residence. Board Chair Glynn will follow up with Director Geraghty for the dates for the Artist in Residence. A volunteer from the Friends of the Library will help create and update the library bulletin boards beginning this fall. They will also include brochures about the Friends of the Library on the bulletin boards. The Friends are currently applying for many grants. OLD BUSINESS: none NEW BUSINESS: The library laptop has stopped working and needs to be replaced. Board Chair Glynn will ask Director Geraghty for a quote for a new laptop for the trustees to approve. There was discussion about payroll services for library staff. The SFL Board of Trustees will hold a non-public work session on Thursday, August 17th at 7pm to create personnel policies for the library per RSA 91-A:3, II(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted. The next Sutton Free Library Board of Trustees Meeting is Thursday, August 24 at 7pm. Board Member Paden made a motion to adjourn. Board Member Cooper seconded the motion. The motion was carried unanimously in the affirmative and the meeting was adjourned at 8:56 pm.