BOARD OF TRUSTEES MEETING MINUTES 

Corrected & Approved

Date of Meeting: Tuesday, January 11th, 2022 @ 7:00 pm 

Members Present: Nancy Heckel (Chair); Jen Call; Emily Cooper; Elizabeth Geraghty (Library Director); Betsy Anderson (Alternate) via Zoom 

Members Absent: Nancy Glynn (Secretary); Marcy Vierzen (Treasurer) 

This meeting was conducted on ZOOM for all present. 

Public Present: None 

The Sutton Free Library Board of Trustees (SFL BOT) met in person at SFL for their BOT meeting. The public, per the Governor’s Executive Order 2020-04, Section 8, Emergency Order #12 Section 3, had the option to Zoom in to this meeting. 

CALL TO ORDER: 

Roll Call, Introduction of Guests 

The SFL BOT meeting was called to order at 7:02 pm by Board Chair Nancy Heckel, and roll taken. No members of the public were present. No other members of any households of Trustees were present within listening of this meeting. Chair Heckel asked Alternate Board Member Betsy Anderson to sit in for Board Member Marcy Vierzen. 

Review of Minutes 

No minutes were received and so none to review. Next meeting SFL BOT will need to see November approved minutes and draft of both December and January minutes.

Correspondence 

Director Elizabeth Geraghty shared six correspondences. Thank you notes were received from Director Geraghty and Assistant Librarian Kristin Snow.The winter NHLTA newsletter arrived. Friend’s of the Sutton Free Library bank statements were given to Board Member Jen Call. A scholarship information form from the Kearsarge Regional High School came and will need to be declined. Lastly, an unrestricted donation from the Prime family was received. 

Member Call made a motion to accept the funds from the Prime family and Board Member Emily Cooper seconded. The motion was carried unanimously in the affirmative. 

Alternate Member Anderson will write a thank you note to the Prime family. 

REPORTS: 

Old Business 

Financial/Treasurer’s Report 

Board Member Vierzen, being absent, had submitted the treasurer’s report ahead of the meeting. The beginning balance of the Trustee Account for Sutton Free Library was $13,197.97. Member Vierzen reported little activity on the account. Member Vierzen reported that SFLBOT has a $100.00 balance in restricted funds. 

The bank balance on the Trustee account at the end of December was $13,200.78 

The Operating Budget Account balance did not show all of the debits (outstanding checks) and the SHARP Grant of $5,691.71 will need to be transferred from the Trustee Account into the Operating Budget Account. 

Building and Grounds 

Director Geraghty reported issues with the upstairs toilet which was having difficulty refilling. Although the issue seems to have been resolved, the concern for the building’s old iron pipes will need to be addressed. 

Director’s Report 

Director Geraghty reported the purchase of a new 6ft aluminum ladder requested by Library Custodian Becky Harrington. Geraghty noted a few NH public libraries have started to return to curbside service only, due to the increase in Covid cases. Geraghty doesn’t feel that SFL needs to return to curbside service only at this time. Geraghty submitted the SFL 2021 annual town report to the town administrator and is now working on completing the state’s survey report. The town audit will be held at the end of this month (25th or 26th), no start time has been given to us. Geraghty shared thoughts on the placement of the outside bulletin board and the upcoming meeting with the Sutton Select Board. A discussion followed and it was decided Geraghty will take photos of the building to bring to the Jan 24th meeting with the Select Board to provide options for the bulletin board’s placement. Geraghty noted that two SFL BOT terms will be ending this March. A discussion followed and it was suggested that members consider ways to let the public know these positions are open.

Old Business 

The SFL BOT reviewed and corrected the Sutton Free Library Security Camera Policy. Chair Heckel made a motion to accept the policy as corrected. The motion was seconded by Member Call. The motion was carried unanimously in the affirmative. 

The SFL BOT reviewed the five-year request list for paid holidays. A motion to accept the listed dates, barring any changes to the library hours, was made by Chair Heckel. It was seconded by Member Call. The motion was carried unanimously in the affirmative. 

New Action Items 

Chair Heckel to find out when the filing date is for potential trustees. 

Chair Heckel to find out what time the February 10th Budget Committee Public Hearing will be. Alternate Anderson to write to Susan Coulter and Susie Cernak about the Storywalk dedication. Chair Heckel to follow up on the KRHS scholarship letter. 

Treasurer Vierszen and Director Geraghty to organize the paperwork for the town audit. Chair Heckel to put MOU on the next agenda for review and discussion. 

Next Meeting to be held February 8th at 7pm. 

Meeting adjourned 8:08 pm